Senior Payroll Operations & Compliance Lead

Highmark Health Company; Juneau (AK); On-site; USD 90,000 - 120,000; Full time

Job summary

Highmark Health is seeking a Senior Payroll Specialist to lead enterprise-wide payroll operations across multiple states, ensuring accurate weekly, bi-weekly and monthly disbursements while maintaining regulatory compliance and data integrity in HRIS.

You will analyze processes, implement improvements, and provide expert guidance on complex pay structures, including union and non-union, exempt and non-exempt employees, across the organization.

Responsibilities

• Payroll Execution: process multi-state payroll for a large employee base with numerous FEINs on a weekly/bi-weekly/monthly basis, ensuring accurate and timely disbursement while adhering to all federal, state, and local regulations, including FLSA compliance.
• Record Maintenance & Reporting: Maintain accurate and comprehensive employee payroll records, manage reconciliation of payroll accounts, generate reports for management, and prepare for audits (including Department of Labor compliance).
• Complex Calculations & Adjustments: Calculate and process a variety of payroll adjustments, including those related to time off, leave, compensation, benefits, retro adjustments, and overpayments, accounting for Gross to Net calculations while maintaining within FLSA and IRS regulations.
• Year-End Processing: Manage year-end payroll activities, including entering repayment corrections prior to W2 finalization.
• Garnishments & Off-Cycle Payments: Handle garnishment inquiries and ensure compliance, manage off-cycle payroll processing and settlements.
• Documentation & Training: Develop and maintain documentation, including training materials, SOPs, HRSO FAQs.
• System Implementation & Improvement: Assist with the implementation of new HRIS features and functionalities, generate reports/analysis, identify and implement process improvements to optimize HRIS efficiency.
• Data Management & Validation: Performs EIB (Enterprise Interface Builder) loads and validations; ensuring accuracy and consistency; performs high-level quality control audits.
• Employee Inquiry Resolution: Respond to employee inquiries and escalations through the service request system and provide support to stakeholders.
• Vendor & Union Liaison: Serve as the primary liaison for key third-party vendors and union representatives, ensuring effective communication and collaboration.
• Expert Support: Serve as a subject matter expert for HR-related pay issues and provide expert-level support enterprise wide.
• Regulatory Compliance: Stay current on all applicable payroll laws and regulations, ensuring compliance.
• Policy & Procedure Maintenance: Maintain payroll procedures and documentation, ensuring compliance with internal controls and audit requirements.
• Collections & Claw backs: Administer the contract terms and conditions for employee sign-on, retention, performance, tuition reimbursement, and severance agreements, collaborating with legal counsel as needed. Manage collections operations based on clawback agreements, processing clawbacks in accordance with applicable laws and company policies. This includes performing collections when applicable and engaging with relevant departments to ensure efficient and compliant execution.
• Internal Controls: Conduct various and detailed pay audits to ensure accuracy and compliance with company policy and applicable laws.
• Banking Management: Manage banking through vendor system (ACH returns & positive pay).
• Wire Transfers & Check Requests: Process AHN and HM wires & check requests for deductions.
• Testing & Validation: Lead the testing and validation of new payroll implementation procedures, ensuring seamless transitions and minimizing disruptions.
• Process Oversight: Oversee and manages the comprehensive payroll checklist, ensuring accuracy and compliance throughout the entire payroll cycle.
• Peer Review & Best Practices: Conduct peer reviews of higher-level and more complex payroll tasks, including off-cycle payments and overpayment corrections, ensuring accuracy and adherence to best practices, company policies, and applicable laws.

Job description

Highmark Health is seeking a Senior Payroll Specialist to lead enterprise-wide payroll operations across multiple states, ensuring accurate weekly, bi-weekly and monthly disbursements while maintaining regulatory compliance and data integrity in HRIS.

You will analyze processes, implement improvements, and provide expert guidance on complex pay structures, including union and non-union, exempt and non-exempt employees, across the organization.