Senior Payroll Coordinator

Sprouts Farmers Market, Inc.; Phoenix (AZ); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

DailyPay

401K match

Vacation accrual plan

Employee Assistance Program

Discount for family

Job summary

Sprouts Farmers Market, Inc. is seeking a Senior Payroll Coordinator to ensure accurate, timely payroll processing across stores and distribution centers, collaborating with HR, Benefits, and Finance.

The ideal candidate will handle multi-state payroll, audits, reporting, and process improvement initiatives in a fast-paced environment, upholding compliance and delivering excellent service to team members. Five years of payroll experience with CPP preferred and proficiency in Workday or ADP is

Qualifications

• High school diploma required; coursework in Accounting, Finance, Business Administration, or related field preferred, or an equivalent combination of education and experience.
• Minimum of five (5) years of payroll processing experience, preferably in a multi-state environment.
• CPP certification preferred or willingness to obtain.

Responsibilities

• Manage payroll activities for Stores, and Distribution Center locations, including payroll tickets, timesheets, manual pay inputs, and payroll adjustments.
• Process payroll transactions for immediate-pay state locations, including California, Colorado, Nevada and Utah.
• Review and approve team on-demand and off-cycle payment requests.
• Verify, process, and audit late timesheets, absence adjustments, off-cycle check requests, and other payroll-related documents.
• Fund payrolls pay cards and oversee pay card enrollment, distributions, and maintenance.
• Place, track, and reconcile Wisely pay card and check reorder requests.
• Respond to payroll-related employee inquiries in a timely, professional, and customer-focused manner.
• Resolve payroll discrepancies through collaboration with Human Resources, Finance, Benefits, and other business partners.
• Request stop payments and coordinate replacement checks when necessary.
• Create, maintain, and update payroll documentation, procedures, and reference materials.
• Review, verify, and correct payroll reports, records, and supporting documentation to ensure compliance and accuracy.
• Prepare recurring and ad hoc payroll, compensation, workforce, and labor reports.
• Assist in the development, enhancement, and maintenance of payroll, time and labor, absence management, and compensation reports.
• Compose routine payroll communications and correspondence for employees, managers, and business partners.
• Participate in payroll-related projects, system enhancements, testing activities, and continuous process improvement initiatives.
• Provide cross-functional payroll support and backup coverage during team absences or increased workload periods.
• Assist with special projects, audits, and organizational initiatives as assigned

Skills

Payroll processing

Auditing

Data analysis

Customer service

Cross-functional partnership

Education

High school diploma

Accounting/Finance coursework

CPP certification

Tools

Workday

ADP

Excel

Job description

Overview

At Sprouts Farmers Market, our people are at the heart of everything we do. The Senior Payroll Coordinator plays a vital role in supporting our team members by ensuring accurate, timely, and compliant payroll processing. This position serves as a trusted payroll expert, partnering closely with Human Resources, Benefits, Finance, and leaders across the organization to deliver an exceptional team member experience.

The ideal candidate combines strong payroll expertise with a passion for service, attention to detail, and continuous improvement. In this role, you'll help maintain payroll accuracy, support audits and compliance efforts, resolve complex payroll inquiries, and identify opportunities to enhance processes as Sprouts continues to grow nationwide.

We're looking for someone who thrives in a collaborative, fast-paced environment, embraces our culture of "Lead with Care," and is committed to supporting our team members through operational excellence and outstanding customer service.

• Manage payroll activities for Stores, and Distribution Center locations, including payroll tickets, timesheets, manual pay inputs, and payroll adjustments.
• Process payroll transactions for immediate-pay state locations, including California, Colorado, Nevada and Utah.
• Review and approve team on-demand and off-cycle payment requests.
• Verify, process, and audit late timesheets, absence adjustments, off-cycle check requests, and other payroll-related documents.
• Fund payrolls pay cards and oversee pay card enrollment, distributions, and maintenance.
• Place, track, and reconcile Wisely pay card and check reorder requests.
• Respond to payroll-related employee inquiries in a timely, professional, and customer-focused manner.
• Resolve payroll discrepancies through collaboration with Human Resources, Finance, Benefits, and other business partners.
• Request stop payments and coordinate replacement checks when necessary.
• Create, maintain, and update payroll documentation, procedures, and reference materials.
• Review, verify, and correct payroll reports, records, and supporting documentation to ensure compliance and accuracy.
• Prepare recurring and ad hoc payroll, compensation, workforce, and labor reports.
• Assist in the development, enhancement, and maintenance of payroll, time and labor, absence management, and compensation reports.
• Compose routine payroll communications and correspondence for employees, managers, and business partners.
• Participate in payroll-related projects, system enhancements, testing activities, and continuous process improvement initiatives.
• Provide cross-functional payroll support and backup coverage during team absences or increased workload periods.
• Assist with special projects, audits, and organizational initiatives as assigned

Overview of Responsibilities

• Strong knowledge of payroll processing, payroll tax requirements, wage and hour regulations, and payroll compliance.
• Experience with Workday, ADP, or similar payroll and human capital management systems.
• Proficiency in Microsoft Office applications, particularly Excel for reporting, auditing, reconciliations, and data analysis.
• Strong analytical and problem-solving abilities with exceptional attention to detail and accuracy.
• Demonstrated experience in payroll processing, auditing, reporting, reconciliations, and resolving payroll discrepancies.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service, interpersonal, verbal, and written communication skills, with the ability to effectively partner with employees, leaders, vendors, and business partners.
• Ability to handle confidential information with discretion and exercise sound judgment.
• Regular attendance is an essential function of this position to support payroll operations and team effectiveness.

Qualifications

• High school diploma required; coursework in Accounting, Finance, Business Administration, or a related field preferred, or an equivalent combination of education and experience.
• Minimum of five (5) years of payroll processing experience, preferably in a multi-state environment.
• Certified Payroll Professional (CPP) certification preferred or willingness to obtain.

Benefits

In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include:

• Competitive pay
• Sick time plan that you can use to support you or your immediate families health
• Vacation accrual plan
• Opportunities for career growth
• 15% discount for you and one other family member in your household on all purchases made at Sprouts
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(K) Retirement savings plan with a generous company match
• Company paid life insurance
• Contests and appreciation events throughout the year full of prizes, food and fun!

Eligibility requirements may apply for the following benefits:

• Bonus based on company and/or individual performance
• Affordable benefit coverage, including medical, dental and vision
• Health Savings Account with company match
• Pre-tax Flexible Spending Accounts for healthcare and dependent care
• Company paid short-term disability coverage
• Paid parental leave for both mothers and fathers
• Paid holidays

Get Paid Every Day!

Sprouts Farmers Market offers DailyPay - if you’re hired as an eligible employee, you’ll be able to transfer the money you’ve already earned at no extra cost, and get it the next business day, for free. We offer DailyPay so you don’t have to wait for payday to access the money you’ve already worked for. With DailyPay, you can see how much you’ve made every day and you can transfer your money any time before payday.

You can learn more by visiting https://www.dailypay.com/partners/sprouts-farmers-market/.

Why Sprouts

Grow with us!

If you have a passion for inspiring people and a flair for fresh food, consider applying for a job at Sprouts! With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer’s market setting. Come grow your career in healthy living with a fast-paced, rapidly growing company and teams that pride themselves on empowering others along their journey.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts’ management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.

Sprouts will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance in Hiring Ordinance.

California Residents: We collect information in accordance with California law, please see here for more information.