Senior Payroll & Compliance Lead - Multi-State

ADP, Inc.; City of Albany (NY); On-site; USD 75,000 - 90,000; Full time

Job summary

FirstLight, headquartered in Albany, New York, seeks a Senior Payroll Specialist to lead and oversee payroll for a multi-state workforce. You will ensure accurate processing, reconciliation, and compliance with federal, state, and local laws, acting as the payroll SME and data steward across HRIS and payroll systems.

The ideal candidate has 5+ years of progressive payroll experience, strong Excel skills, and a track record of improving payroll processes while maintaining regulatory compliance

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 5+ years of progressive payroll experience, including payroll management responsibilities.
• Strong knowledge of multi-state payroll processing, payroll tax compliance, and wage and hour regulations.
• Experience performing payroll reconciliations and supporting general ledger accounting processes.
• Experience working with ADP Workforce Now strongly preferred.
• Experience with other HRIS, timekeeping, and payroll systems required.
• Advanced Microsoft Excel skills and strong analytical abilities.
• Exceptional attention to detail, organization, and problem-solving skills.

Responsibilities

• Manage end-to-end payroll processing for all employees, ensuring accuracy, timeliness, and compliance with company policies and applicable laws.
• Review and validate payroll data, including earnings, deductions, commissions, bonuses, garnishments, and benefit withholdings.
• Serve as the primary payroll subject matter expert and escalation point for payroll-related inquiries.
• Maintain payroll records and ensure employee data is accurate and up to date within payroll and HRIS systems.
• Perform payroll reconciliations to ensure payroll records, payroll reports, and financial statements are accurate and aligned.
• Reconcile payroll-related general ledger accounts, including wages, taxes, benefits, and payroll liabilities.
• Review payroll audit reports and support month-end, quarter-end, and year-end close activities.
• Investigate and resolve payroll variances, discrepancies, and balancing issues in a timely manner.
• Partner with Finance and Accounting teams to ensure payroll expenses and liabilities are accurately reflected in the general ledger.
• Oversee payroll tax compliance and reporting requirements across all applicable jurisdictions.
• Collaborate with ADP to ensure the timely and accurate filing of federal, state, and local payroll tax returns, including quarterly and annual filings such as Forms 941 and W-2 reporting.
• Review payroll tax filings for accuracy and address tax notices, discrepancies, and agency inquiries.
• Partner with ADP and internal stakeholders to resolve payroll tax issues and maintain compliance with changing regulations.
• Maintain payroll controls, procedures, and documentation to ensure data integrity and compliance.
• Identify opportunities to improve payroll processes, reporting capabilities, and operational efficiencies.
• Partner with Human Resources, Finance, and Accounting to ensure accurate employee and organizational data management.
• Support internal and external audit requests related to payroll records and controls.

Skills

Attention to detail

Analytical abilities

Multi-state payroll knowledge

Strong communication

Education

Bachelor's degree in Accounting, Finance, HR, Business Administration

Tools

ADP Workforce Now

HRIS

Timekeeping systems

Job description

FirstLight, headquartered in Albany, New York, seeks a Senior Payroll Specialist to lead and oversee payroll for a multi-state workforce. You will ensure accurate processing, reconciliation, and compliance with federal, state, and local laws, acting as the payroll SME and data steward across HRIS and payroll systems.

The ideal candidate has 5+ years of progressive payroll experience, strong Excel skills, and a track record of improving payroll processes while maintaining regulatory compliance