Senior Payroll & Benefits Adminstrator

Access Labs; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Access Medical Labs is seeking a Senior Payroll & Benefits Administrator to manage full-cycle payroll and benefits with minimal oversight while ensuring accuracy and compliance. You will support HR operations from day one and administer comprehensive benefits programs.

The role requires handling 400+ employees across multiple states, ensuring timely payroll, data integrity in HRIS, and collaboration with leadership on payroll initiatives in a fast-paced environment.

Qualifications

• 5+ years of payroll and benefits administration experience in a mid- to large-sized organization.
• Experience with multi-state payroll and benefits programs for 400+ employees.
• Proficient with Paychex and payroll analytics; strong regulatory knowledge.

Responsibilities

• Manage and execute full-cycle payroll for all employees, including overtime, bonuses, deductions, and garnishments, ensuring compliance.
• Administer employee benefits programs (health, retirement, PTO), coordinating with vendors for enrollment and renewals.
• Maintain and audit HRIS/payroll data; recommend improvements to systems and processes for accuracy and efficiency.
• Generate payroll and benefits reports for leadership; provide insights for decision-making.
• Serve as primary contact for payroll/benefits inquiries, resolving issues and guiding staff.

Skills

Multi-state payroll

Payroll for 400+ employees

Paychex proficiency

Payroll laws & tax filings

CPP certification preferred

CEBS certification preferred

Payroll analytics

Detail-oriented

Strong communication

Fast-paced environment

Tools

Paychex

HRIS

Job description

Description

Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu-from routine panels to advanced biomarkers-across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available.

About the Organization

Since 2003, we've been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible.

Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

Job Summary

At Access Labs, we are seeking an experienced Senior Payroll & Benefits Administrator who can manage full-cycle payroll and employee benefits with minimal oversight. This role is responsible for ensuring accurate and timely payroll, administering benefits programs, maintaining compliance, and supporting HR operations from day one.

Job Responsibilities

• Manage and execute full-cycle payroll for all employees, including regular pay, overtime, bonuses, deductions, garnishments, and off-cycle adjustments, ensuring accuracy and compliance with federal, state, and local regulations.


• Administer employee benefits programs, including health insurance, retirement plans, PTO, and other perks. Partner with carriers, retirement plan providers, and other third-party vendors to resolve issues, manage renewals, and ensure accurate enrollment and deductions.


• Maintain and audit HRIS and payroll system data, ensuring employee records, payroll inputs, and benefits elections are accurate, up to date, and compliant. Recommend system improvements to increase efficiency.


• Generate, review, and analyze payroll and benefits reports for leadership, identifying trends, discrepancies, and areas for improvement. Provide actionable insights to support decision-making.


• Serve as the primary point of contact for employee payroll and benefits inquiries. Provide clear guidance, resolve discrepancies professionally, and elevate issues when necessary.


• Lead or assist with internal and external audits related to payroll and benefits. Ensure documentation and processes meet compliance standards and support any review requests.


• Identify opportunities to streamline payroll and benefits processes, implement best practices, and recommend system or workflow enhancements that improve accuracy and efficiency.


• Support special projects as needed, including payroll system implementations, benefits program launches, HR initiatives, and cross-functional collaborations to improve HR operations.

Qualifications & Skills

• 5+ years of payroll and benefits administration experience, preferably in a mid- to large-sized organization.


• Comfortable handling multi-state payroll and benefits programs.


• Experienced in processing payroll for 400+ employees, both exempt and non-exempt.


• Proficient with payroll and HRIS systems (Paychex preferred).


• Knowledgeable about payroll laws, tax filings, garnishments, and benefits compliance.


• Certified Payroll Professional (CPP) or similar payroll certification preferred.


• Certified Employee Benefits Specialist (CEBS) or equivalent benefits credential preferred.


• Experience with Paychex reporting and payroll analytics.


• Highly organized with meticulous attention to detail.


• Confident in communicating with employees, managers, and leadership.


• Thrives in a fast-paced environment and can manage multiple priorities independently.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.