Senior Payroll and Benefits Administrator

Guardian Angels Senior Services; Elk River (MN); On-site; USD 64,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA with Employer Match

403(b) Retirement Plan with Employer/

Employer Paid Life Insurance

Paid Time Off/ESST

11 Holidays

Referral Bonus

Employee Support Program

Free Gym Membership

Job summary

Guardian Angels Senior Services seeks a Senior Payroll and Benefits Administrator at its Corporate Office in Elk River, MN. You will oversee payroll processing, benefits administration, ACA tracking, and related reporting to ensure compliance and accuracy across all employee programs.

The role requires 5–10 years of payroll/benefits experience, a Bachelor's degree, and CPP certification (or commitment to obtain within a year). Competitive benefits and salary offered.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or related field.
• CPP certification or willingness to obtain within first year.

Responsibilities

• Oversee payroll processing for all Guardian Angels employees ensuring accuracy and timely payment.
• Coordinate with payroll service provider for contract compliance and deliverables.
• Maintain payroll processing systems for salaries, benefits, taxes, and other deductions.
• Oversee quarterly and year-end tax forms and related reporting.
• Manage benefits enrollment, monthly billing, and ACA eligibility tracking.

Skills

Payroll expertise

Benefits administration

MS 365 proficiency

Excel proficiency

Communication skills

Analytical skills

Education

Bachelor's degree in Business Administration / HR

CPP (Certified Payroll Professional)

Tools

Paycor

HRIS systems

Microsoft Excel

Payroll service provider management

Job description

Senior Payroll And Benefits Administrator

Location: Corporate Office (Elk River, MN)

Salary Range: $63,900 - $85,000 (Based on Experience)

Job ID: 3349

Proudly recognized as a 2026 Star Tribune Top Workplace, Guardian Angels is committed to creating an exceptional environment for both our employees and the seniors and families we serve.

Position Summary: The Senior Payroll and Benefits Administrator is responsible for ensuring the integrity and successful execution and administration of the organizations payroll functions and group benefit programs. Ensures the accurate and timely processing and payment of payroll to all employees, including benefit deductions, retirement, taxes etc. Follows all Guardian Angels policies and procedures.

Job Duties:

Payroll

• Oversee the processing of payroll for all Guardian Angels employees to ensure accurate calculation, timely delivery and cost- effective operation of the payroll.
• Works with the payroll service provider, ensuring contract compliance and accurate and timely deliverables.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions according to legal requirements.
• Oversee and reviews quarterly and year-end tax forms for all State, MNUI and Federal Payroll taxes. Reconciling reports and data for all taxes, deductions and garnishments.
• Gathers information and reports needed for PBJ reporting.
• Processes various governmental reports, withholdings and deposits as required.
• Updates payroll processing information as needed according to current standards and procedures.

Benefits

• Manage pending enrollment applications ensuring enrollment is correct and compliant with plan rules.
• Gather employee data and oversee the processing of monthly billings and administrative fees for all group plans.
• Responsible for monthly tracking and billing of benefits.
• Ensure all benefit information is published and distributed accordingly to ensure knowledge is disseminated in a timely manner.
• Communicates with employees who have a change in their eligibility or changes in personal information. Process changes according to guidelines.
• Assist with preparation and set up of Benefit Open Enrollment in the HRIS System.
• Assist with employee engagements at all enrollment stages.
• Monitor ACA eligibility throughout the year and ensure HRIS generated tax forms are accurate.
• Creates and maintains retirement spreadsheet bi-weekly for updates (new participants, terms, changes, etc.) and notifies appropriate staff. Ensures all funding to the plan is timely and accurate.

Payroll/Benefits

• Create documented administrative procedures for payroll and benefits processes.
• Assists with yearly audits and information gathering and updates spreadsheets/data etc. as appropriate.
• Assist in providing a dignified, respectful, resident-centered environment for residents.
• Follows universal precautions, facility infection control guidelines, sanitation and safety standards of practice in all work and activities.
• All duties will be performed in accordance with current standards, guidelines, state and federal regulations. Ensures timeliness and accuracy of required reporting and fees.
• Uphold confidential information as required by Guardian Angels policy and procedure and as related to HIPPA.
• Uphold the mission, vision, and values of the organization.
• Performs all other duties as assigned.

Qualifications:

Education:

• Bachelor's degree in Business Administration, Human Resources, or related field required.
• CPP (Certified Payroll Professional) required or willingness to obtain within first year.

Experience

• Five to ten years of payroll and benefit experience required.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
• Computer proficiency and technical aptitude with the ability to use Microsoft 365 required. Proficient Excel skills required; experience with HRIS and benefits databases required. Paycor experience is a plus.
• Prior experience working in a union environment is preferred.
• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Excellent customer service skills including effective communication both orally and written.
• Strong analytical skills and attention to detail is essential.
• Ability to maintain confidentiality at all times.
• Flexibility and willingness to work alternative hours when necessary in order to complete payroll processing or projects as assigned.

Benefits Include:

Competitive wages with credit for experience. Medical, Dental, Vision, Health Savings Account (HSA) - 3:1 Employer Match, 403(b) Retirement Plan with Employer Match, Employer Paid Life Insurance, Pet Insurance, Paid Time Off/ESST, 11 Holidays, Referral Bonus, Employee Support Program (EMPOWER), and Free Gym Membership – Club GA & Gym 365 Locations. All benefits are subject to the eligibility requirements of each benefit plan.

Mission:

Guardian Angels provides exceptional health care, housing and supportive services to seniors and their families in the spirit of Christ's love

About Guardian Angels:

Guardian Angels Senior Services is a trusted provider committed to the well-being of seniors through a range of specialized offerings. With a focus on personalized care, our dedicated team ensures that individual needs and preferences are met with compassion and expertise.

We serve more than 3,000 individuals and their families each year in the communities of Albertville, Becker, Elk River, Otsego and Zimmerman. We are blessed with a dedicated, compassionate staff of approximately 500, as well as hundreds of volunteers, members of the Friends of GA and loyal donors.

EEO/AA