Senior Payroll Analyst - Remote

Kasa Living; United States; Remote; USD 85,000 - 95,000; Full time

Job summary

A leading tech-enabled hospitality company is seeking a remote Senior Payroll Analyst to ensure timely and accurate payroll processing. This role involves managing compliance across jurisdictions, collaborating with the finance team, and supporting payroll audits. The ideal candidate has at least 5 years of experience in multi-state payroll processing and a relevant degree. Competitive salary range is $85,000 to $95,000 annually, along with several perks and the opportunity for remote work.

Benefits

Equity options

Flexible PTO

Kasa Travel Credits

Health coverage

401(k) with company match

Qualifications

• Minimum 5 years experience in full-cycle payroll processing.
• Strong knowledge of federal, state, and local payroll compliance.
• Ability to communicate payroll concepts clearly to all teams.

Responsibilities

• Process end-to-end payroll, manage compliance and tax registrations.
• Conduct payroll audits and prepare month-end payroll reports.
• Support onboarding of new hires in payroll systems.

Skills

Full-cycle, multi-state payroll processing

Payroll compliance knowledge

ADP Workforce Now expertise

Analytical and problem-solving skills

Strong organizational skills

Education

Bachelor’s degree in Business Administration, Finance, or Accounting

Tools

ADP Workforce Now

Netsuite

Excel

Google Suite

Job description

The Role

Kasa is searching for a remote Senior Payroll Analyst to join our Finance & Accounting team. In this position, you will help build Kasa's global brand by ensuring that our team members are paid accurately and on time while staying on top of compliance requirements in multiple jurisdictions and processing our semi-monthly payroll reports. The role requires exceptional organizational skills and efficient administrative capabilities.

You will report to the Director of Finance and work in a cross-functional manner with others at Kasa. You will play a critical role in building a market-leading, financial reporting department to service Kasa's rapid growth across multiple asset classes and geographies.

Responsibilities

• Partner with the Payroll Specialist to process end-to-end payroll, including tax changes, deductions, retro pay, bonuses, and off-cycle adjustments. Serve as backup to process payroll when the Payroll Specialist is on leave
• Manage federal, state, and local payroll compliance, including tax registrations, filings, quarterly employment tax reconciliations, and responding to agency notices
• Manage state-specific leave programs (e.g., Family and Medical Leave) and workers’ compensation, and bi-monthly 401k loan administrations
• Support the month-end close by preparing payroll-related reports and accounting entries, calculating allocated costs, and reconciling payroll balance sheet reconciliations
• Ensure accurate onboarding of new hires in ADP with correct allocations and GL coding
• Conduct monthly payroll audits to confirm accuracy of pay registers, taxes, 401(k), overtime, holiday pay, and bonus tax rates
• Collaborate with People Operations to address employee payroll questions and ensure timely, accurate processing of updates
• Advise People Ops on payroll best practices in partnership with our payroll provider
• Manage year-end payroll tasks, including W-2s, financial audits, and 401k audits
• Identify and implement payroll process improvements, automation, and efficiency initiatives

Required Attributes

• Minimum 5 years experience of full-cycle, multi-state payroll processing experience, ideally in a high-growth or hospitality environment
• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field required
• Strong knowledge of payroll compliance: federal, state, and local taxes, service charges, tip reporting, and leave laws
• Proficient with ADP Workforce Now, Netsuite, Excel, and Google Suite; able to troubleshoot and automate workflows
• Solid understanding of payroll accounting, reconciliations, accruals, and cost allocations to support month-end close
• Strong analytical and problem-solving skills with acute attention to detail and a sense of urgency around deadlines
• Highly organized, self-motivated, and able to work independently in a fast-changing environment
• Communicates payroll and accounting concepts clearly across technical and non-technical teams
• A team player who values collaboration, continuous improvement, and confidentiality in handling sensitive data

Pay and Benefits

The starting base pay range for this role is between $85,000 and $95,000 annually and is set based on multiple considerations including business needs, market demands, experience, and unique skills. The base pay range is subject to change and may be modified in the future. This role may also be eligible for equity, bonus, perks, benefits, and Kasa Travel Credits.

Remote Work: With flexibility as a core value, and over three-quarters of the team working remotely, Kasa employees are able to work from anywhere.

Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.

Stock Options, PTO, and Perks: Generous equity, flexible PTO, cell phone reimbursement, 401(k) with company match, comprehensive health coverage, home office stipends, and more.

Who We Are

Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. We have built a hospitality operating system that improves profitability for hospitality assets while delivering a high-quality, digitally forward experience to guests. We partner with owners of multifamily and boutique properties to provide stylish, professionally managed accommodations for business and leisure travelers. We are committed to delivering a scalable, innovative hospitality experience with strong guest service and reliable operations.

Kasa is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by law. All employment is decided on qualifications, merit, and business need.