Senior Payroll Analyst

FloQast; Chicago (IL); Híbrido; USD 90.000 - 140.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision

Life & Disability Insurance

Unlimited Vacation

Employee Stock Program

Descripción de la vacante

FloQast is seeking a Senior Payroll Analyst to own payroll for US and Canada employees, acting as the in-house UKG Pro expert and coordinating with international providers. You will run bi-weekly and off-cycle payrolls, document processes, and drive improvements to scale payroll operations.

You will collaborate with HR, Benefits, and Accounting, maintain payroll controls, and ensure data accuracy across systems. This role requires independence, ownership, and strong attention to detail.

Formación

• 5 to 7+ years of hands-on payroll experience, including UKG Pro
• Experience with multi-state US payroll and Canadian payroll
• Experience coordinating international payrolls with outside providers
• Experience in a growing company with 700+ employees across multiple countries
• Comfort running payroll independently and resolving mid-cycle issues
• Experience documenting processes and improving payroll setups
• Strong understanding of payroll tax, compliance, and internal controls
• BS/BA in Accounting, Business Administration, or related field preferred
• CPP preferred

Responsabilidades

• Process multi-state US and Canada payroll accurately and on time, including bi-weekly payrolls, off-cycle payments, and manual checks
• Serve as the in-house expert for UKG Pro payroll and Workforce Management Dimensions
• Review and simplify UKG setup, replacing manual workarounds with sustainable processes
• Write and maintain clear payroll procedures and documentation
• Coordinate with international payroll providers (UK, Australia, Germany, India)
• Reconcile payroll to the general ledger with Accounting each cycle
• Maintain strong payroll controls including approvals, access, and separation of duties
• Record and process employee changes (leaves, salary changes, reporting changes)
• Ensure data flows from HRIS to payroll for new hires and terminations
• Manage state tax registrations and ongoing tax filings
• Collaborate with Benefits and HR Business Partners on deductions and open enrollment
• Work with HRIS Manager to optimize UKG usage
• Handle confidential information with discretion
• Train and back up team members as payroll grows
• Perform other duties and special projects as needed

Conocimientos

Payroll processing

UKG Pro (UltiPro) experience

Independent worker

Attention to detail

Communication

Confidentiality

Process documentation

Cross-functional collaboration

Tax compliance

Audit support

Educación

BS/BA in Accounting, Business Administration, or a related field

CPP preferred

Herramientas

UKG Pro (UltiPro)

Workforce Management Dimensions

Excel

Microsoft Office

G-Suite

Descripción del empleo

FloQast is looking for a Senior Payroll Analyst to own payroll for our US and Canada employees. You'll be the in‑house expert on our HRIS, UKG Pro (UltiPro), run our bi‑weekly and off‑cycle payrolls, and help us clean up and improve how payroll works in UKG so there's less manual effort and fewer workarounds.

You’ll also coordinate with the third‑party providers who handle payroll for our international teams, and work closely with HR, Benefits, and Accounting. This is a hands‑on role for someone who is comfortable working independently, taking ownership of processes, maintaining clear documentation, and driving improvements to create more efficient and scalable workflows.

This role has a requirement of working in office 3 days per week, which may be subject to change based on team and business needs, as determined by the department leader. Please note that this requirement is subject to ongoing review and may be adjusted in the future.

• Visa sponsorship is NOT available at this time.

What You’ll Do

• Process multi‑state US and Canada payroll accurately and on time, including bi‑weekly payrolls, off‑cycle payments, and manual checks
• Serve as the in‑house expert for UKG Pro payroll and Workforce Management Dimensions, including configuration, troubleshooting, and working with UKG support
• Review and simplify our current UKG setup, and replace manual workarounds with sustainable, well‑controlled processes
• Write and maintain clear payroll procedures and process documentation so that payroll can be run by someone else when needed
• Act as primary point of contact for our international payroll providers (UK, Australia, Germany, India): review inputs and outputs, reconcile results, and make sure employees are paid correctly and on time
• Perform and or support the reconciliation of payroll to the general ledger with Accounting each cycle, and support audit and compliance requests
• Maintain strong payroll controls, including approvals, access, and separation of duties
• Record and process employee changes, including leaves of absence, salary changes, and reporting changes
• Make sure new hire and termination data flows correctly from HRIS into payroll
• Manage state tax registrations and ongoing tax filings, and keep employee tax profiles accurate
• Work with Benefits and HR Business Partners on deductions, open enrollment, and other payroll‑related processes
• Work with the HRIS Manager to get the most out of UKG
• Handle sensitive and confidential information with discretion and professionalism
• Help train and back up team members as the payroll function grows
• Perform other duties and special projects as needed

What You’ll Bring

• 5 to 7+ years of hands‑on payroll experience, with at least 3 years processing payroll in UKG Pro (UltiPro)
• Experience processing multi‑state US payroll and Canadian payroll
• Experience supporting or coordinating international payrolls with outside providers
• Experience in a growing company with 700+ employees across multiple countries
• Comfort running payroll independently, including when something goes wrong mid‑cycle
• Experience documenting processes and improving or cleaning up existing payroll setups
• Strong understanding of payroll tax, compliance, and internal controls
• BS/BA in Accounting, Business Administration, or a related field preferred
• CPP preferred
• Strong Excel skills; proficient with Microsoft Office and G‑Suite
• Strong attention to detail and the ability to work under tight, recurring deadlines
• Clear written and verbal communication, with a collaborative, helpful attitude
• High integrity and a track record of protecting confidential information
• A sense of ownership and pride in getting it right

#BI‑Hybrid

The base pay range for this position is $90,000- $140,000. Compensation is not limited to base salary. FloQast values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Family Forming benefits, Life & Disability Insurance, Unlimited Vacation, and participation in our Employee Stock Program. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

About FloQast

FloQast is the leading Accounting Transformation Platform in accounting workflow automation created by actual former accountants for accountants. By streamlining and modernizing daily accounting tasks, FloQast helps teams collaborate more effectively and complete their work with greater efficiency and precision. This cloud‑based, AI‑powered software is trusted by over 3,000 accounting teams, including those at Snowflake, Twilio, Instacart, and The Golden State Warriors—and continues to grow. Our mission is to continuously elevate the accounting profession, enhancing both its practice and perception.

Our Values Act As a Guiding Compass, Shaping Every Decision We Make, And Are Non‑negotiable, Particularly In Our Hiring Process. Alongside Our Employees, Partners, And Customers, We Embody These Values Every Day

• Unwaveringly Authentic
• Ambitious with Integrity
• Empowered to Grow
• Committed to Collaboration
• Customer Obsessed in All Ways

FloQast is regularly rated as a Best Place to Work!

• Inc. Magazine’s Best Workplaces in 2024, 2023, 2022, and 2021
• Best Places to Work by LA Business Journal since 2017 (that’s 8 years!)
• Built In’s Best Place to Work in Los Angeles 6 years in a row!

Because we are Customer Obsessed in All Ways, check out what our customers have to say about FloQast on G2 Crowd.

FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.

Link to AI Usage Policy: HERE

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.