Senior Payroll Analyst

Lever, Inc.; San Jose (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical Insurance

Dental

Vision

Family Forming benefits

Life & Disability Insurance

Unlimited Vacation

Employee Stock Program

Job summary

FloQast is seeking a Senior Payroll Analyst to own payroll for our US and Canada employees. You will be the in-house expert on UKG Pro (UltiPro) and run bi-weekly and off-cycle payrolls, while driving improvements to payroll processes, controls, and documentation to reduce manual work and workarounds.

This hands-on role collaborates with HR, Benefits, Accounting, and international payroll providers, ensuring accurate, on-time payments.

Qualifications

• 5+ years of hands-on payroll experience, including UKG Pro (UltiPro).
• Experience processing multi-state US payroll and Canada payroll.
• Experience coordinating international payroll with outside providers.
• Experience in a growing company with 700+ employees across multiple countries.
• Strong documentation and process-improvement skills.
• Solid understanding of payroll tax, compliance, and internal controls.

Responsibilities

• Process multi-state US and Canada payroll accurately and on time.
• Serve as in-house expert for UKG Pro payroll and Dimensions.
• Review and simplify UKG setup to reduce manual workarounds.
• Write and maintain clear payroll procedures and documentation.
• Coordinate with international payroll providers (UK, Australia, Germany, India).
• Reconcile payroll to the general ledger with Accounting each cycle.
• Maintain payroll controls including approvals and access.
• Record and process employee changes (leaves, salary, reporting).
• Ensure new hire/termination data flows from HRIS to payroll.
• Collaborate with Benefits and HR Business Partners on deductions and open enrollment.

Skills

Payroll processing

UKG Pro

Multi-state payroll

Canada payroll

Documentation

Internal controls

Excel skills

Attention to detail

Communication

Education

BS/BA in Accounting or related field

Tools

UKG Pro

Workforce Dimensions

Job description

FloQast is looking for a Senior Payroll Analyst to own payroll for our US and Canada employees. You'll be the in-house expert on our HRIS, UKG Pro (UltiPro), run our bi-weekly and off-cycle payrolls, and help us clean up and improve how payroll works in UKG so there's less manual effort and fewer workarounds.

You'll also coordinate with the third-party providers who handle payroll for our international teams, and work closely with HR, Benefits, and Accounting. This is a hands-on role for someone who is comfortable working independently, taking ownership of processes, maintaining clear documentation, and driving improvements to create more efficient and scalable workflows.

This role has a requirement of working in office 3 days per week, which may be subject to change based on team and business needs, as determined by the department leader. Please note that this requirement is subject to ongoing review and may be adjusted in the future

*Visa sponsorship is NOT available at this time.

What You’ll Do:

• Process multi-state US and Canada payroll accurately and on time, including bi-weekly payrolls, off-cycle payments, and manual checks

• Serve as the in-house expert for UKG Pro payroll and Workforce Management Dimensions, including configuration, troubleshooting, and working with UKG support

• Review and simplify our current UKG setup, and replace manual workarounds with sustainable, well-controlled processes

• Write and maintain clear payroll procedures and process documentation so that payroll can be run by someone else when needed

• Act as primary point of contact for our international payroll providers (UK, Australia, Germany, India): review inputs and outputs, reconcile results, and make sure employees are paid correctly and on time

• Perform and or support the reconciliation of payroll to the general ledger with Accounting each cycle, and support audit and compliance requests

• Maintain strong payroll controls, including approvals, access, and separation of duties

• Record and process employee changes, including leaves of absence, salary changes, and reporting changes

• Make sure new hire and termination data flows correctly from HRIS into payroll

• Manage state tax registrations and ongoing tax filings, and keep employee tax profiles accurate

• Work with Benefits and HR Business Partners on deductions, open enrollment, and other payroll-related processes

• Work with the HRIS Manager to get the most out of UKG

• Handle sensitive and confidential information with discretion and professionalism

• Help train and back up team members as the payroll function grows

• Perform other duties and special projects as needed

What You’ll Bring:

• 5 to 7+ years of hands-on payroll experience, with at least 3 years processing payroll in UKG Pro (UltiPro)

• Experience processing multi-state US payroll and Canadian payroll

• Experience supporting or coordinating international payrolls with outside providers

• Experience in a growing company with 700+ employees across multiple countries

• Comfort running payroll independently, including when something goes wrong mid-cycle

• Experience documenting processes and improving or cleaning up existing payroll setups

• Strong understanding of payroll tax, compliance, and internal controls

• BS/BA in Accounting, Business Administration, or a related field preferred

• CPP preferred

• Strong Excel skills; proficient with Microsoft Office and G-Suite

• Strong attention to detail and the ability to work under tight, recurring deadlines

• Clear written and verbal communication, with a collaborative, helpful attitude

• High integrity and a track record of protecting confidential information

• A sense of ownership and pride in getting it right

#LI-Hybrid

#LI-SB1

#BI-Hybrid

The base pay range for this position is $90,000- $140,000. Compensation is not limited to base salary. FloQast values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Family Forming benefits, Life & Disability Insurance, Unlimited Vacation, and participation in our Employee Stock Program. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

About FloQast:

FloQast is the leading Accounting Transformation Platform in accounting workflow automation created by actual former accountants for accountants. By streamlining and modernizing daily accounting tasks, FloQast helps teams collaborate more effectively and complete their work with greater efficiency and precision. This cloud-based, AI-powered software is trusted by over 3,000 accounting teams, including those at Snowflake, Twilio, Instacart, and The Golden State Warriors—and continues to grow. Our mission is continuously elevate the accounting profession, enhancing both its practice and perception.

Our values act as a guiding compass, shaping every decision we make, and are non-negotiable, particularly in our hiring process. Alongside our employees, partners, and customers, we embody these values every day:

Unwaveringly Authentic

Ambitious with Integrity

Empowered to Grow

Committed to Collaboration

Customer Obsessed in All Ways

FloQast is regularly rated as a Best Place to Work !

- Inc. Magazine’s Best Workplaces in 2024, 2023, 2022, and 2021

- Best Places to Work by LA Business Journal since 2017 (that’s 8 years!)

- Built In’s Best Place to Work in Los Angeles 6 years in a row!

Because we are Customer Obsessed in All Ways, check out what our customers have to say about FloQast on G2 Crowd.

FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.

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