Senior Payroll Administrator (Coeur d'Alene)

Idaho Forest Group; Coeur d'Alene (ID); On-site; USD 55,000 - 75,000; Full time

Job summary

A regional forest products company is seeking a Sr Payroll Administrator to manage payroll processing, ensure compliance with regulations, and support audits in Coeur d'Alene, Idaho. The ideal candidate has strong analytical skills and a solid understanding of payroll regulations. Responsibilities include overseeing payroll transactions, collaborating with HR, and preparing detailed reports. This role requires at least 2 years of payroll experience and proficiency in Microsoft Office.

Qualifications

• Minimum of 2 years payroll processing experience or 4 years experience.
• Comprehensive knowledge of HR/Payroll systems.
• Knowledge of payroll tax laws required.

Responsibilities

• Manage end-to-end payroll process using UKG solution.
• Ensure timely processing of payroll transactions.
• Collaborate with HR/Finance to resolve discrepancies.

Skills

Microsoft Office

Interpersonal communication skills

Analytical skills

Organizational skills

Ability to manage multiple priorities

Ability to handle confidential information

Education

Associate’s degree or relevant experience

Bachelor’s degree in Accounting, Business Administration, or related field

Tools

UKG payroll solution

Job description

Overview

The Sr Payroll Administrator is responsible for completing all aspects of payroll processing and serves as the primary contact for payroll-related matters. This role ensures timely, accurate payroll in compliance with federal, state, and local regulations and company policies. It requires strong analytical skills, attention to detail, and a solid understanding of payroll regulations and their accounting impact. The role also supports month-end and year-end close processes and assists with financial reporting activities as needed.

Responsibilities

• Manage the end-to-end payroll process, including data input, calculation, and distribution of pay to employees utilizing UKG’s payroll solution.
• Ensure accurate and timely processing of payroll transactions by editing/reviewing all payroll reports and making corrections as needed prior to payroll transmission.
• Import 401k, FSA/HSA/DCA files and process funding through vendor portals.
• Review payroll discrepancies, process adjustments, and collaborate with HR/Finance to recommend appropriate actions.
• Oversee year-end payroll activities, including supplemental payrolls, W-2s, and other tax forms.
• Collaborate with HRIS, IT and vendors to implement updates and enhancements.
• Stay abreast of federal, state, and local payroll tax regulations and ensure compliance with all relevant laws.
• Support payroll, 401(k), and financial audits; respond to auditor inquiries.
• Maintain payroll policies and ensure consistent enforcement.
• Ensure accurate recording of payroll data in the general ledger and reconcile payroll-related accounts as part of the month-end close process.
• Reconcile payroll-related general ledger accounts, including payroll clearing and benefits accounts, to ensure deductions match actual disbursements to vendors.
• Prepare detailed payroll and labor cost reports for use in financial planning, audit compliance, and management analysis.
• Support the implementation of process improvements to enhance payroll accuracy and efficiency.
• Assist in evaluating and adopting tools or systems to improve payroll operations and reporting.

Required Qualifications

• Minimum of 2 years of payroll processing experience with an associate’s degree OR Minimum of 4 years of payroll processing experience.
• Experience processing garnishments, deductions, and supplemental pay
• Comprehensive knowledge of HR/Payroll systems, Time and Attendance systems and Reporting Tools.
• Knowledge of federal/state/local wage/hour and payroll tax laws required.
• Skills:
  • Proficient in Microsoft Office.
  • Ability to appropriately handle confidential information is essential.
  • Must possess excellent interpersonal communications skills, both written and verbal.
  • Highly organized, analytical, adaptable, and able to manage multiple priorities.
  • Ability to establish and maintain rapport with a diverse customer base, both internal and external.
• Ability to pass a hair follicle drug test, a post-offer pre-employment physical, and a background check.

Preferred Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field; or an equivalent combination of education and relevant experience.
• Experience with UKG payroll solution.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification.
• Valid driver’s license

Physical Demands

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist – occasional
• Twist upper body – occasional
• Stoop - occasional
• Repetitive use of hands – frequent for clerical duties
• Stand/walk – frequent
• Sit – occasional
• Vision – near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

Work Environment

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.