Senior Payroll Administrator

RecruitAbility Ltd; Austin (TX); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Comprehensive benefits package

Job summary

RecruitAbility Ltd. seeks a Senior Payroll Administrator to join our payroll and accounting team in Austin. The role focuses on accurate, compliant payroll processing, reporting, and audits, with collaboration across the organization to deliver a seamless payroll experience.

Ideal candidates have extensive payroll experience, strong regulatory knowledge, and a commitment to precision and confidentiality in a dynamic, hybrid work environment.

Qualifications

• 9+ years of payroll, accounting, or related field experience.
• 5+ years of payroll experience using automated payroll and time and attendance systems.
• Knowledge of federal, state, and local payroll compliance requirements.

Responsibilities

• Process bi-weekly and off-cycle payrolls while ensuring accuracy and compliance.
• Maintain employee payroll records, including taxes, deductions, direct deposits, and benefit-related changes.
• Prepare payroll-related journal entries and support payroll accounting activities.
• Assist with internal and external audit requests and reporting requirements.

Skills

Payroll administration

Regulatory compliance

Communication

Attention to detail

Confidentiality

Time management

Education

Degree in Accounting

Tools

PeopleSoft Payroll

Job description

Sr Payroll Administrator
Role: Senior Payroll Administrator
Location: Austin, TX (Hybrid, 3 days onsite / 2 days remote)
Industry: Utilities / Infrastructure
Employment Type: Full-Time

About This Role

Our client is a respected Texas organization that helps power communities through critical water, energy, and infrastructure services. Their work directly impacts millions of Texans, supporting economic growth, environmental stewardship, and community development across the state.

As they continue to invest in their people and operations, they are seeking a Senior Payroll Administrator to join their payroll and accounting team. In this role, you'll help ensure accurate and compliant payroll processing, support payroll reporting and audits, maintain employee payroll records, and partner with stakeholders across the organization to deliver a seamless payroll experience.

This is an excellent opportunity for a payroll professional who enjoys solving complex problems, driving accuracy, and contributing to an organization with a meaningful mission while supporting services that Texans rely on every day.

What You'll Do in This Impactful Role

• Support payroll strategy, planning, and communication initiatives
• Process bi-weekly and off-cycle payrolls while ensuring accuracy and compliance
• Review and resolve payroll discrepancies and out-of-balance conditions
• Maintain employee payroll records, including taxes, deductions, direct deposits, and benefit-related changes
• Administer garnishments and levies
• Review payroll reports and validate system-generated payroll data
• Prepare payroll-related journal entries and support payroll accounting activities
• Assist with internal and external audit requests and reporting requirements

What You Need to Succeed

• Strong payroll administration experience in a complex organizational environment
• Deep understanding of payroll taxes, wage and hour regulations, deductions, garnishments, and compliance requirements
• Ability to identify, investigate, and resolve payroll discrepancies
• Understanding of payroll accounting concepts and general ledger processes
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong communication, collaboration, and confidentiality practices

Minimum Qualifications

• 9+ years of experience in payroll, accounting, or a related field
• 5+ years of payroll experience using automated payroll and time and attendance systems
• Experience with PeopleSoft Payroll
• Experience maintaining payroll records and supporting payroll processing in a complex organizational environment
• Knowledge of federal, state, and local payroll compliance requirements
• Degree in Accounting or a related field may substitute for a portion of the required experience

Preferred Qualifications

• Experience preparing payroll-related journal entries and supporting general ledger activities
• Experience supporting internal and external payroll audits
• Demonstrated commitment to ethical business practices and confidentiality
• Experience supporting payroll process improvements and operational efficiencies

Why Join Our Client

• Opportunity to support critical infrastructure and essential services
• Collaborative, team-oriented culture focused on employee success
• Competitive compensation and comprehensive benefits package
• Hybrid work environment offering flexibility and work-life balance
• Opportunity to contribute to process improvements and operational excellence initiatives