Senior Payroll & Accounting Specialist

Episcopal Homes; Saint Paul (MN); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Savings Account (HSA)

403(b) retirement with employer match

Paid time off

On-site childcare with employee-dis11

Scholarships and professional developm

Employee assistance and wellness

On-site fitness center

Warm-water therapy pool

Employee dining and campus amenities

Job summary

Episcopal Homes in Saint Paul, MN, is seeking a Senior Payroll & Accounting Specialist to own the payroll process and support accounting functions within a hybrid work setting. You will ensure accurate bi-weekly payroll, compliance with wage laws, and collaboration with Finance and HR.

The ideal candidate has 2+ years of payroll processing experience (5+ years preferred), strong regulatory knowledge, and proficiency in Excel.

Qualifications

• Associate's degree in Accounting or related field.
• 2+ years of computerized payroll processing experience; 5+ years preferred.
• Strong knowledge of payroll regulations, tax withholding, deductions, and wage laws.
• Proficiency in Excel and Word; confidentiality and accuracy required.
• Ability to work independently and meet strict deadlines.

Responsibilities

• Independently manage and process accurate, timely bi-weekly payroll.
• Review and audit timecards, payroll changes, deductions, and approvals.
• Ensure compliance with federal/state payroll regulations and policies.
• Research and resolve complex payroll discrepancies (taxes, garnishments, retroactive pay).
• Process special and off-cycle payrolls as needed.
• Maintain payroll records, reconciliations, and year-to-date totals.
• Prepare payroll reports and regulatory filings, CMS reporting for skilled nursing.
• Collaborate with Finance and HR to ensure accurate information.

Skills

Payroll processing

Regulatory compliance

Excel

Analytical skills

Communication

Confidentiality

Education

Associate's degree in Accounting or related field

Tools

Microsoft Excel

Microsoft Word

Job description

For more than 130 years, Episcopal Homes of Minnesota has been a trusted leader in senior care in St. Paul’s Midway neighborhood. Our organization provides Independent Living, Assisted Living, Memory Care, Skilled Nursing, and Hospice services.We are seeking a highly experienced Senior Payroll & Accounting Specialist to join our Finance team. This position is ideal for a seasoned payroll professional who takes ownership of the payroll process, understands complex payroll regulations, and enjoys solving problems.Reporting to the Director of Finance, you will play a key role in ensuring accurate and timely payroll processing, maintaining compliance, resolving payroll issues, and supporting financial reporting and accounting functions.If you are a payroll professional who enjoys working independently, improving processes, and being the go-to resource for payroll expertise, we would love to hear from you!Pay & SchedulePay: $30.00–$35.00/hour, based on experienceSchedule: Full-Time, Monday–FridayWork Arrangement: HybridBenefitsAt Episcopal Homes, we value the experience and dedication our employees bring to our organization. Our benefits include:Medical, dental, and vision insuranceHealth Savings Account (HSA)403(b) retirement plan with employer matchPaid time offOn-site childcare with an employee discountScholarships and professional development opportunitiesEmployee assistance and wellness resourcesOn-site fitness center and warm-water therapy poolEmployee dining and campus amenitiesWhat You'll DoPayroll Management & ComplianceIndependently manage and process accurate, timely bi-weekly payroll.Review and audit employee timecards, payroll changes, deductions, and approvals.Ensure compliance with federal and state payroll regulations, wage and hour laws, and organizational policies.Research and resolve complex payroll discrepancies involving taxes, garnishments, benefits, retroactive pay, PTO, and employee compensation.Process special and off-cycle payrolls as needed.Maintain accurate payroll records, reconciliations, year-to-date totals, and employee deductions.Prepare payroll reports and required regulatory filings, including CMS reporting for skilled nursing.Identify opportunities to improve payroll accuracy, efficiency, and internal processes.Accounting & Financial SupportPartner closely with Finance and Human Resources to ensure accurate employee information and payroll transactions.Assist with payroll reconciliations, financial reporting, and accounting functions.Support financial, 403(b), workers' compensation, and other payroll-related audits.Assist with financial data entry, cost reports, and payroll-related accounting activities.Research discrepancies and provide accurate payroll information for financial reporting.Collaboration & Problem-SolvingServe as a knowledgeable payroll resource for employees, managers, Finance, and Human Resources.Independently investigate and resolve payroll questions and concerns.Manage multiple deadlines while maintaining a high level of accuracy and confidentiality.Recommend improvements to payroll procedures and internal controls.What We're Looking ForRequired QualificationsAssociate's degree in Accounting or a related field.Minimum of 2 years of computerized payroll processing experience; 5+ years strongly preferred.Demonstrated ability to independently manage payroll processing and resolve complex payroll issues.Strong understanding of payroll regulations, tax withholding, deductions, and wage and hour requirements.Proficiency in Microsoft Excel and Word.Excellent analytical, organizational, and problem-solving skills.Strong attention to detail and ability to meet strict payroll deadlines.Ability to work independently, take initiative, and collaborate across departments.Excellent communication skills and commitment to confidentiality.Preferred Qualifications5+ years of progressive payroll experience, preferably in a multi-department organization.Certified Payroll Professional (CPP) designation.Payroll experience within healthcare, senior living, or a similarly complex organization.Experience with payroll audits, reconciliations, regulatory reporting, and process improvements.Experience working closely with Finance and Human Resources.Why Join Episcopal Homes?At Episcopal Homes, your payroll expertise will make a difference. You'll have the opportunity to take ownership of an essential function, work alongside an experienced Finance and Human Resources team, and contribute to an organization that has served the community for more than 130 years.We offer a hybrid work arrangement, competitive benefits, and an opportunity to put your payroll experience to work in a meaningful way.Ready to bring your payroll expertise to Episcopal Homes? We encourage you to apply today!At Episcopal Homes of Minnesota, we value a diverse, inclusive workforce and provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.