Senior Patient Accounts Coordinator

AMERICARE INC; United States; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive Medical/Dental/Vision

401k with company match

Generous time off

Team-oriented culture

Opportunity for advancement

Supportive management team

Job summary

Americare Inc. is seeking a Senior Patient Accounts Coordinator to lead the patient accounts team, ensuring timely submission of claims and ensuring accuracy in billing processes.

The role requires handling billing in systems like QCARE, OMNIPRO or FSS, submitting Medicaid/Medicare claims, addressing denials, and preparing AR reports. Strong Excel skills and attention to detail are essential for success.

Qualifications

• HS Diploma required; Associate degree a plus.
• Must have 3 - 4 years of recent work experience.
• Highly organized and able to track workflows through AR reports and worklists.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail, strong communication skills.
• Ability to handle high volumes, balance priorities and work independently.

Responsibilities

• Printing of claims.
• Input information in billing systems (QCARE, OMNIPRO or FSS).
• Submitting billing to Medicaid.
• Billing adjustments as needed.
• Printing and verifying claims against authorizations.
• Mailing claims in a timely fashion.
• Follow up on denials and escalate or pass to Collections as needed.
• Ensure all late charges are processed.
• Submit Medicare claims with daily/weekly memo.
• Prepare billing folders and analytical reports.

Skills

MS Excel

Microsoft Office

Education

HS Diploma

Associate degree

Tools

QCARE

OMNIPRO

FSS

Job description

Job Description

The Senior Patient Accounts Coordinator is a member of the patient accounts department who ensures all claims are processed correctly and submitted in timely manner. In addition, the Senior Patient Accounts Coordinator will take a leadership role in the department when deemed necessary by the VP Patient accounts.

Responsibilities

• Printing of claims
• Input information in whatever billing system eg. QCARE, OMNIPRO or FSS
• Submitting billing to Medicaid
• Billing adjustment
• Printing of Claims – verify, matching claims with authorization received
• Mail claims out in a timely fashion
• Inputs information in the billing software (Qcare, Ominpro, FSS)
• Follow up on denials if there is a need to submit do so, otherwise pass on to Collections
• Ensure all late charges are done
• Submit all Medicare claims with a memo stating all claims that were submitted daily or weekly
• Ensure all billing errors are corrected in the Medicare system
• Prepare billing folders
• Assume leadership in the absence of the manager and provide assistance to the Department VP as needed.
• Create and maintain documentation of policies, procedures, deadlines, and other preferences related to billing, collection, cash posting, unbilled items, etc.
• Assist in preparing monthly AR reports and responses for submissions, as well as other ad-hoc assignments.
• Prioritize multiple concurrent assignments and work with a sense of urgency.
• Perform other related senior-level duties as assigned.
• Demonstrate proficiency in MS Excel, including advanced features such as VLOOKUP, pivot tables, and filters.
• Work independently with limited supervision, demonstrating a strong work ethic.
• Occasionally work outside of established business hours and adjust personal schedule to meet deadlines as required.
• Assist in the preparation of analytical reports

Other Job Duties

• All other duties as assigned
• Assist with the orientation and training of new staff as requested
• Assist with the data entry
• Pulling of charts whenever it’s necessary for Billing
• Assist with the writing of BID’s
• Participate in Americare’s functions

Requirements

• HS Diploma required; Associate degree a plus.
• Must have 3 - 4 years of recent work experience
• Highly organized and able to track workflows through AR reports and worklists
• Must be proficient in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail, strong communication skills
• Ability to handle high volumes, balance priorities and work independently
• Attention to Detail

Benefits

• Comprehensive Medical/Dental/Vision Benefits
• Retirement Plan (401k with company match)
• Generous Time off including vacation, sick time, personal days and your birthday off
• Team-oriented company culture
• Opportunity for advancement
• Supportive management team

Americare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, sex, gender, pregnancy, religion, age, creed, marital and partnership status, national origin, ancestry, alienage, past or present physical or mental disability, genetic information, sexual orientation, gender identity, affectional preference, veteran or military status or citizenship status, or any other legally recognized protected basis under federal, state, or local law.

Welcome to Americare Careers! Our commitment to providing top-notch care is deeply rooted in our passion for people — both the ones we serve and those we work alongside. When you become part of our team, you’re joining a family that’s been dedicated to the well-being of others for over 40 years.