Senior Paralegal, Legal Entity Management

Factor; Pennsylvania; On-site; USD 125,000 - 150,000; Full time

Job summary

Factor is seeking a company secretary to join our Paralegal team supporting a global financial services client. This permanent, full-time role provides direct access to the client’s senior management and a unique opportunity to build a career locally while operating globally.

The ideal candidate will collaborate with technical and non-technical audiences, demonstrate result-driven energy, and bring a high level of professionalism, adaptability, and integrity to governance and regulatory work.

Qualifications

• Paralegal qualification.
• A minimum of 4-5 years experience as a Paralegal.
• Experience in LP Transfers.
• Experience working within the financial services sector.
• Knowledge of US regulatory environment.
• Excellent attention to detail.
• Regular client-facing experience.
• Good commercial awareness, working directly with business managers.
• Strong written and verbal communication and presentation skills.
• Strong working knowledge of Microsoft Office, particularly Excel.

Responsibilities

• Board related matters: organizing board and committee meetings, collating materials, attending meetings and taking minutes, monitoring action items.
• Governance responsibilities: promoting standards of legal entity governance, providing directors and senior management with support and training across governance matters, assisting with regulatory projects.
• Legal entity related matters: maintaining corporate records, overseeing procedures, regulatory reporting and analysis to senior management.
• Compliance and Regulatory matters: dealing with Compliance, KYC, and AML requests.

Skills

Client-facing experience

Attention to detail

Communication skills

Regulatory knowledge

Presentation skills

US regulatory environment knowledge

Education

Paralegal qualification

Tools

Microsoft Office

Excel

Job description

With a legacy as a pioneer in the ALSP market, Factor leads the next evolution in legal services through AI-integrated contracting.

Factor is the market leader in Integrated Law™, combining the expertise of Traditional Law, the efficiency of New Law, and the close business integration of In-house legal to deliver complex legal work at scale.

Factor works alongside corporate legal departments to solve for the ever-increasing demands and complexity of transactional legal work. Our "do while transforming, transform while doing" approach combines specialist expertise, AI-powered solutions, and business process knowledge to deliver better performance, better business and legal outcomes, and a transformed contracting experience.

Our clients span Fortune 500 companies including global banks, major pharmaceutical companies and large technology firms.

We believe that the more diverse our team becomes — in backgrounds, skills, experiences, and perspectives — the higher our creative potential as a company. We are dedicated to growing a diverse, inclusive company where individuals of all backgrounds thrive.

We are comprisedof more than 300 lawyers, legal specialists, technologists, and process consultants across Europe and North America – Join us!

We’re looking for a company secretary to work alongside a team of like-minded high-performing individuals, working on engagements for large Global clients.

THE ROLE:

This is a permanent, full-time opportunity to join our Paralegal team dedicated to providing support to our client, a global leader in financial services. As a member of our team, you’ll be responsible for providing company secretarial support with direct access to the client’s senior management.

This is a very exciting and unique opportunity to build a career locally but operate globally.

If you believe in being a team player, can collaborate and communicate well with technical and non-technical audiences while bringing a result-driven, focused, high energy, confident, curious, quirky, and most of all fun sense of self, then this is the place for you

You are adaptable, authentic, accountable, and values driven. You’re a team player who exhibits personal leadership and leaves things better than you found them. We’re looking for someone who always gives their best and inspires others to do the same.

Responsibilities

• Board related matters:These include organizing board and board committee meetings; collating board materials; attending meetings and taking minutes; monitoring action items.
• Governance responsibilities:These include promoting and driving consistent standards of legal entity governance and oversight in accordance with internal client models and standards; providing directors, senior management and legal entities with support and training across corporate governance matters, including in relation to relevant laws and regulations, governance practices and legal entity management; and assisting as appropriate with local, regional and global regulatory and governance projects.
• Legal entity related matters:These include maintaining corporate records and certifications; support on the application of corporate procedures and record retention as relates to governance matters and internal procedures; oversight of Blueprint to ensure data is maintained by all users to facilitate regulatory reporting; creation and maintenance of investment structure charts for company secretarial and regulatory support; regular legal entity reporting and analysis to senior management on entitypopulation.
• Compliance and Regulatory matters:These include dealing with Compliance, KYC, and AML requests.

Qualifications

• Paralegal qualification
• A minimum of 4-5 years experience as a Paralegal
• Experience in LP Transfers
• Experience working within the financial services sector
• Knowledge of US regulatory environment.
• Excellent attention to detail
• Regular client-facing experience
• Good commercial awareness, working directly with business managers
• Strong written and verbal communication and presentation skills
• Strong working knowledge of Microsoft Office, particularly Excel

Desired Qualifications

• Familiarity with Blueprint Company Secretarial Software

The anticipated salary range for this role is $125,000-$150,000. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. This anticipated range excludes the value of any potential incentive bonus and the value of any benefits offered.

ADDITIONAL INFORMATION

As a member of an ISO Compliant center, the candidate will be required to follow the policies and procedures on Information Security Management System in place at the Center of Excellence and globally at Factor. As a member of the Factor team, the applicant will have access to various company and client assets and will be required to maintain the level of security as identified for each asset.

Factor is an Equal Opportunity Employer.

For more, visit: factor.law