Senior Paralegal - Corporate

Wella Operations US LLC; New York (NY); Hybrid; USD 115,000 - 145,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid holidays

Paid time off (PTO)

Annual bonus plan

Job summary

A global beauty company is seeking a highly skilled Senior Paralegal to join its Legal Team in New York City. This role involves supporting corporate governance, managing subsidiary records, and ensuring compliance. Candidates should have over 10 years of paralegal experience, ideally in corporate law, and possess strong organizational skills. Offering a hybrid work schedule, competitive salary range of $115,000 - $145,000, and a comprehensive benefits package.

Qualifications

• Minimum 10+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
• Exceptional organizational, communication, and analytical skills.
• Strong attention to detail and ability to manage multiple priorities effectively.

Responsibilities

• Support the Corporate Team in preparation and maintenance of corporate records.
• Assist with the planning and coordination of board meetings for subsidiaries.
• Maintain global subsidiary corporate governance calendars.

Skills

Corporate governance

Contract review

Document management

Organizational skills

Analytical skills

Communication skills

Education

Bachelor’s degree

Paralegal certificate from ABA-approved program

Tools

Microsoft Office Suite

Corporate governance software (CSC)

SharePoint

Job description

Reports To: VP, Legal, Corporate & Securities

Location: This role is based in our NYC office with a hybrid work schedule (e.g., 3 days in‑office, 2 remote), subject to team needs.

Type: Full‑time

We are seeking a highly skilled and experienced Senior Paralegal to join our Legal Team supporting our Corporate team. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters. The ideal candidate will have a strong background in US corporate law, governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast‑paced environment.

This is a high‑impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day‑to‑day legal operations.

Key Responsibilities

• Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries
• Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
• Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
• Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities
• Organize corporate documents such as bylaws, charters, and corporate policies
• Maintain and update entity management systems (e.g., CSC and SharePoint).
• Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
• Support on due diligence projects internally and on diligence portals
• Notarization and Coordination: Assist in the notarization process and coordinate with directors and officers regarding appointments and removals
• KYC (Know Your Customer) Requests: Support the KYC process and respond to KYC requests
• Document Execution and Mailing: Collect signatures for corporate documents and manage the mailing of documents to local legal entities
• Legal Entity Support: Handle requests for legal entity corporate documents
• Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation

Qualifications

• Bachelor’s degree required; paralegal certificate from an ABA‑approved program preferred.
• Minimum 10+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management
• Contract review and contract management experience in a global corporation
• Experience with contract drafting and management
• Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint
• In depth experience working on company due diligence projects internally and on external diligence portals
• Exceptional organizational, communication, and analytical skills.
• Strong attention to detail and ability to manage multiple priorities effectively in a fast‑paced environment
• Ability to maintain confidentiality and exercise sound judgment
• Strong initiative and self‑starter; ability to assimilate quickly, and the right questions and deliver at pace.
• Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions

Preferred Qualifications

• Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus)
• Working in international companies is a huge plus
• Experience managing document production, depositions and filings for litigation matters is a plus
• Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e‑discovery software, and AI‑enabled legal research platforms is a plus
• Notary Public certification strongly preferred
• Fluency in French and/or Spanish a plus

Compensation & Benefits

We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development in a collaborative and inclusive legal team.

We disclose the compensation range for positions in compliance with local law. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, skills and in comparison to internal incumbents currently in similar roles. Pay Range: $115,000-145,000 salary per year. The range listed is just one component of Wella Company's total rewards package for employees. Other rewards may include annual bonus plan or variable pay, depending on the role. In addition, Wella Company provides a rich variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO).

NOTICES

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email [e-mail]. This email account will not respond to inquiries regarding the status of a candidate’s application.