Senior Paralegal

Novogradac & Company LLP; Philadelphia (Philadelphia County); Hybrid; USD 82,000 - 110,000; Full time

Benefits offered by this job

Competitive salaries

Flexible working hours

Remote and hybrid opportunities

Inclusive workplace

Job summary

Novogradac & Company LLP seeks a senior paralegal to support the Legal & Risk Department with document preparation, legal research, and communications about contracts and legal matters. Responsibilities include drafting and reviewing documents, maintaining records, and coordinating subpoenas with outside counsel.

The role covers multiple jurisdictions with potential remote or hybrid options; a strong background in law, paralegal certification, and 10+ years of experience are preferred.

Qualifications

• Bachelor’s degree in related area plus a minimum of 10 years of work experience, and/or appropriate balance of education and work experience.
• Law degree/Paralegal certification highly preferred.
• Excellent verbal and written communication skills, in particular the ability to interpret complex policies and law and translate them clearly.
• Excellent attention to detail, thoroughness and accuracy.
• Ability to maintain strict confidentiality of sensitive work-related information.
• Ability to effectively prioritise a fast-paced and varied workload, effectively manage a variety of concurrent and shifting priorities.
• Strong problem solving/analysis skills.
• Strong customer service orientation.
• Strong computer skills, including solid skill in the Microsoft Office suite (prefer advanced skill in Excel).
• Accounting acumen a plus.
• Able to work additional hours, nights and/or weekends on occasion as needed.

Responsibilities

• Review, revision, and drafting of legal documents for company-wide business units, including but not limited to contracts, subpoena responses and objections, NDAs, board resolutions, insurance applications and related documents and correspondence.
• Maintain prompt communication and responses to internal and external inquiries regarding various legal documents and contracts presented to the Legal & Risk Department.
• Identify risks, provide alternatives to mitigate issues and come to favourable resolutions; conduct negotiations within designated authority level.
• Legal research and assistance to company attorneys as assigned.
• Manage annual company-wide engagement data retention/purging procedures as needed.
• Perform clerical/administrative duties such as maintaining department files and trackers, scheduling appointments, providing information to callers, composing routine correspondence, and reading and routing incoming mail.
• Maintain records of outside counsel and other legal department expense invoices, process invoices pursuant to the company’s accounts payable procedures.
• Under supervision of attorney, manage process of responding to subpoenas and requests for documents and coordinate with outside counsel as required.
• Provide support to Legal & Risk Department on other legal projects as assigned.
• Organise, maintain, and update legal document templates and forms for company-wide business units.
• Organise, maintain, and update legal department files systems, including NovieNet and secure drive, in a logical and systematic manner.

Skills

Legal research

Document drafting

Contract review

Communication

Confidentiality

Time management

Negotiation

Microsoft Office

Attention to detail

Legal terminology

Education

Bachelor’s degree in related area

Law degree/Paralegal certification

Tools

NovieNet

Secure drive

Job description

Dare to bring your unique perspective?

It's fun to work in a company where people truly BELIEVE in what they're doing!
We’re committed to bringing passion and customer focus to the business.

Position Summary

The senior paralegal is a position within the Legal & Risk Department which handles a variety of projects that support the department. This position will prepare and review legal documents, complete legal research, oversee data retention guidelines, as well as prepare communications for internal and external inquiries about legal documents and contracts.

The firm has one available position in either Atlanta, GA; Austin, TX; Cleveland, OH; Naples, FL; Malvern, PA; St. Louis, MO; OR Toms River, NJ. Some positions at Novogradac may be open to remote or hybrid work arrangements depending on business needs. Please discuss available options with your recruiter.

Your Contributions and Responsibilities

• Review, revision, and drafting of legal documents for company-wide business units, including but not limited to contracts, subpoena responses and objections, NDAs, board resolutions, insurance applications and related documents and correspondence.

• Maintain prompt communication and responses to internal and external inquiries regarding various legal documents and contracts presented to the Legal & Risk Department.

• In accordance with company and department guidance and checklists, identify risks, provide alternatives to mitigate issues and come to favourable resolutions. Conduct negotiations with client/third party procurement departments as appropriate and within designated authority level.

• Legal research and assistance to company attorneys as assigned.

• Manage and direct annual company-wide engagement data retention/purging procedures as needed.

• Perform clerical/administrative duties such as maintaining department files and trackers, scheduling appointments, providing information to callers, composing routine correspondence, and reading and routing incoming mail.

• Maintain records of outside counsel and other legal department expense invoices, process invoices pursuant to the company’s accounts payable procedures.

• Under supervision of attorney, manage process of responding to subpoenas and requests for documents and coordinate with outside counsel as required.

• Provide support to Legal & Risk Department on other legal projects as assigned.

• Organise, maintain, and update legal document templates and forms for company-wide business units including but not limited to engagement letters, standard letters, NDAs, and request forms.

• Organise, maintain, and update legal department files systems, including NovieNet and secure drive, in a logical and systematic manner.

Your Background and Skills

• Bachelor’s degree in related area plus a minimum of 10 years of work experience, and/or appropriate balance of education and work experience. Law degree/Paralegal certification highly preferred.

• Excellent verbal and written communication skills, in particular the ability to interpret complex policies and law and translate them clearly.

• Excellent attention to detail, thoroughness and accuracy.

• Ability to maintain strict confidentiality of sensitive work-related information.

• Ability to effectively prioritise a fast-paced and varied workload, effectively manage a variety of concurrent and shifting priorities.

• Strong problem solving/analysis skills.

• Strong customer service orientation.

• Strong computer skills, including solid skill in the Microsoft Office suite (prefer advanced skill in Excel).

• Accounting acumen a plus.

• Able to work additional hours, nights and/or weekends on occasion as needed.

Why work with us?

Novogradac is committed to fostering a welcoming workplace where all employees feel valued and empowered to grow. We believe in offering a supportive, balanced work environment that encourages professional growth and work-life integration.

We are proud to offer:

• Competitive salaries with continuous review of market conditions

• Flexible working hours and work arrangements

• Remote and hybrid opportunities

• Inclusive workplace, providing strong professional growth and development opportunities

The benefits of joining our team

• Strong growth opportunities

• Strong emphasis on quality work-life integration

• Dress for your day policy

• Resources of a national firm

• Opportunities to engagewith our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment

• Compensation: $82,000 to $110,000 depending on experience. More is possible if experience dictates.

Don’t Meet Every Single Qualification?

After reviewing this job posting, are you hesitating to apply because you don’t meet all the listed requirements? At Novogradac, we are dedicated to building a workplace supported by unique perspectives and experiences, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply.

You may still be the right candidate for this or one of our other roles.

Get to know us better!

We’re Novogradac, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989,the allied group of Novogradac companies has grown to more than 900 employees and partners with more than 25offices throughout the country.

Novogradac is one of the nation’s top 40 certified public accounting and consulting firms and is a recognised leader in real estate and community development. Novogradac provides publicly and privately held national enterprises with a full spectrum of audit, tax, valuation, expert witness and litigation support, property compliance and general consulting services and works extensively in the affordable housing, community development, historic preservation and renewable energy fields.

Ready to learn more?

This is a paid internship.

Commitment to Inclusion

Novogradac is committed to ensuring a fair and inclusive recruitment process, making reasonable accommodations to individuals with disabilities or special needs throughout the application process. We encourage applicants from all backgrounds, identities, and experiences to apply, as we believe that unique perspectives strengthen our ability to achieve excellence.

At Novogradac, we offer a variety of Employee Resource Groups and Affinity Groups to provide all employees with opportunities to connect, collaborate, and support one another in the workplace.

Novogradac and Company LLP is an equal opportunity employer. Novogradac’s culture is centred on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce.