Senior Order to Cash Operations Manager

ZipHQ, Inc.; Northern (KY); Hybrid; USD 145,000 - 210,000; Full time

Benefits offered by this job

Start-up equity

100% health, vision & dental coverage

Flexible PTO

ClassPass membership

Monthly commuter benefit

Team building events & happy hours

Home office stipend

Phone/internet reimbursement

Paid parental leave

Fertility stipend

401k plan

Unlimited AI token usage

Job summary

Zip is seeking a Senior Order to Cash Operations Manager to own and scale end-to-end OTC for recurring subscriptions and consumption models. You will lead cross-functional initiatives and partner with Finance, Sales, Deal Desk, Product, and Engineering to drive operational transformation and optimize cash flow.

The role is hands-on with responsibility for automation, AI workflows, system implementations, month-end close, and ensuring readiness of billing systems before launches.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• 8+ years of experience in billing, accounts receivable, revenue accounting, or order-to-cash, including time at a high-growth technology company.
• Experience managing hybrid revenue models (recurring subscription + consumption).
• Advanced proficiency in Excel/Google Sheets for reconciliation and data analysis.
• Familiarity with ASC 606 revenue recognition principles and application to billing.
• Experience building AI-driven workflows involving multiple data sources and system integration points.
• Strong collaboration and communication across cross-functional teams.
• Experience with NetSuite, Salesforce, and modern billing tooling.

Responsibilities

• Own the order to cash lifecycle end to end, from order creation through invoicing, collections, and cash application.
• Drive customer collections: oversee dunning processes, monitor AR aging, and conduct direct outreach to customers with past-due accounts, with Sales and Customer Success to resolve disputes.
• Lead new billing and revenue system implementations, driving accounting requirements and keeping cross-functional stakeholders aligned on scope and timing.
• Identify and deploy automation and AI-based workflows across invoicing and collections to reduce process cycle times.
• Collaborate with GTM, Deal Desk, and Product on new SKU launches and validate that billing and accounting systems are ready before the launch date.
• Manage the month-end close for bookings and billings, working with Deal Strategy and Operations teams for seamless handoff to Revenue Accounting.
• Partner with Engineering and Product to ensure usage data is captured and reported into our billing systems accurately.
• Proactively monitor and implement strategies to maintain strong collections and optimize cash flow.
• Serve as the primary point of contact for AR and billing external audit matters.
• Develop documentation, playbooks, and SOPs for the order-to-cash function.

Skills

Billing & AR

Revenue accounting

Order-to-Cash

Excel/Sheets

Snowflake

SQL

ASC 606

AI workflows

Cross-functional collaboration

NetSuite

Salesforce

Education

Bachelor's degree in Accounting, Finance, or related field

CPA is a plus

Tools

Snowflake

SQL

NetSuite

Salesforce

Job description

About Zip

Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.

The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA.

Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

Your Role

As a Senior Order to Cash (OTC) Operations Manager at Zip, you will own and scale the end-to-end OTC function for recurring subscriptions and consumption revenue models. You will lead cross-functional initiatives and work directly with senior leadership to drive operational transformation, optimize cash flow, and build OTC system architecture for Zip’s future growth. This is a hands‑on, senior individual contributor role with broad exposure across Finance, Sales, Deal Desk, Product, and Engineering. The ideal candidate is an experienced operator and strong day-to-day executor who would rather build than maintain, and who is comfortable designing and deploying automation and AI tools to support Zip’s revenue growth.

What You’ll Do

• Own the order to cash lifecycle end to end, from order creation through invoicing, collections, and cash application, ensuring accuracy, timely delivery, and adherence to contractual terms.
• Drive customer collections: oversee dunning processes, monitor AR aging, and conduct direct outreach to customers with past‑due accounts, working with Sales and Customer Success to resolve disputes and escalations.
• Lead new billing and revenue system implementations, driving accounting requirements and keeping cross‑functional stakeholders aligned on scope and timing.
• Identify and deploy automation and AI‑based workflows across invoicing and collections to reduce process cycle times.
• Collaborate with GTM, Deal Desk, and Product on new SKU launches and validate that billing and accounting systems are ready before the launch date.
• Manage the month‑end close for bookings and billings, working in lockstep with Deal Strategy and Operations teams to ensure seamless handoff to Revenue Accounting.
• Partner with Engineering and Product to ensure usage data is captured and reported into our billing systems accurately.
• Proactively monitor and implement strategies to maintain strong collections, optimize cash flow and minimize bad debt exposure.
• Serve as the primary point of contact for AR and billing external audit matters.
• Develop documentation, playbooks, and standard operating procedures (SOPs) for the order‑to‑cash function.

What You’ll Bring

Required

• Bachelor's degree in Accounting, Finance, Business, or a related field. CPA is a plus.
• 8+ years of experience in billing, accounts receivable, revenue accounting, or order-to-cash, including time at a high‑growth technology company.
• Experience managing hybrid revenue models (recurring subscription + consumption).
• Advanced proficiency in Excel/Google Sheets for reconciliation and data analysis.
• Familiarity using Snowflake queries for data retrieval and analysis; SQL proficiency is a plus.
• Strong collaboration and communication skills, with a track record of partnering effectively with cross‑functional stakeholders.
• Working knowledge of ASC 606 revenue recognition principles and application to billing.
• Experience building AI‑driven workflows involving multiple data sources and/or multiple system integration points.
• Comfortable performing detailed, hands‑on operational work while owning strategic initiatives.
• Track record of building or overhauling finance processes and systems, with sound judgment on what to build now and what to defer.
• Familiarity with NetSuite, Salesforce, and modern billing and collections tooling.

The salary range for this role is $145,000 - $210,000. The salary for this position is determined based on a variety of job‑related factors that may include location, relevant experience, education, or particular skills and expertise.

Perks & Benefits

At Zip, we’re committed to providing our employees with everything they need to do their best work.

• Start‑up equity
• 100% health, vision & dental coverage options
• Flexible PTO
• ClassPass membership
• Monthly commuter benefit
• Team building events & happy hours
• Home office stipend
• Phone/internet reimbursement
• Paid parental leave
• Fertility stipend
• 401k plan
• Unlimited AI token usage

We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!