Senior Office & Project Admin Leader

The Lane Construction Corporation; Phoenix, Northern (AZ, KY); Hybrid; USD 52,000 - 78,000; Full time

Job summary

The Lane Construction Corporation is seeking an Administrative & Clerical professional to oversee payroll, AP/AR, and job cost accounting for field and office operations. The role requires coordinating HR tasks, compliance, and CDL records, while supporting project teams with software and admin processes.

Candidate should have a High School Diploma or GED and 8 years of related experience. Lane offers growth within a respected civil infrastructure company and a comprehensive benefits package.

Qualifications

• High School Diploma or GED.
• 8 years of experience in office/administrative roles.

Responsibilities

• Manages payroll, AP/AR, fuel and equipment, and job cost accounting, including certified payrolls and reporting.
• Handles HR functions: onboarding, tracking, changes, benefits, records, attendance, and compliance.
• Maintains CDL driver records and FMCSA screenings; oversees drug tests, MVRs, and E-Verify.
• Manages subcontractor insurance, credit applications, lien waivers, and MDOT contract closeouts.
• Collaborates with Supply Chain on procurement and supervises job cost entries, adjustments, and accruals.
• Assists Safety Supervisor with claims, OSHA reporting, and safety incentives.
• Supports project staff with software platforms and systems.
• Oversees CCIP/OCWIP/OCIP enrollments, man-hour reporting, and audit compliance records.
• Tracks equipment costs, fuel card usage, and asset transfers in JDE and Wheels.
• Handles rental letters, travel arrangements, vehicle registrations, toll passes, and wireless line management.
• Processes vendor statements and monthly fuel reports.
• Provides IT support to field staff and general support to project leadership.
• Leads office accounting staff; chairs quarterly Office Manager meetings.
• Mentors and evaluates office personnel performance.
• Performs other duties as assigned.

Job description

The Lane Construction Corporation is seeking an Administrative & Clerical professional to oversee payroll, AP/AR, and job cost accounting for field and office operations. The role requires coordinating HR tasks, compliance, and CDL records, while supporting project teams with software and admin processes.

Candidate should have a High School Diploma or GED and 8 years of related experience. Lane offers growth within a respected civil infrastructure company and a comprehensive benefits package.