Senior Office & Operations Lead — Defense Tech

NODA AI; Austin (TX); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Comprehensive medical, dental, vision

Equity grants for new hires

401(k) with company match

Unlimited PTO

Military leave

Professional development opportunities

Job summary

NODA AI is seeking an Office & Operations Manager in Austin, TX to own workplace operations, partnerships, and executive support. The role requires coordinating facilities, IT liaison work, vendor management, and event planning for a fast-growing tech environment.

As a senior operations partner, you will manage budgets, security protocols, onboarding logistics, and cross-functional coordination with the EA and leadership, ensuring a smooth, compliant office that scales with the company.

Qualifications

• 5+ years in office or facilities management, ideally in tech or fast growth environments.
• Experience coordinating with IT on office infrastructure and AV systems.
• Proven ability to manage vendor relationships and contracts.
• Experience supporting executives and coordinating events and planning.

Responsibilities

• Own day-to-day operations and maintenance of the Austin office, ensuring a secure, functional, well-stocked environment.
• Manage building management, maintenance requests, access control, security systems, HVAC, and facilities matters.
• Oversee vendor relationships including cleaning, supplies, furniture, equipment and food/bev; manage contracts and invoicing.
• Coordinate with IT on network, hardware, AV, and conference room tech.
• Manage office access, badge systems, visitor management, and security protocols with IT and security.
• Procure and manage office supplies and inventory across all areas.
• Lead facilities improvement projects and space planning as the team grows.
• Plan employee events and all-hands logistics with EA and People Ops.
• Support onboarding logistics including desk setup and equipment provisioning.
• Monitor facilities budgets, track expenses, process invoices, and report spend to leadership.
• Develop office policies, procedures, and emergency protocols for audit-ready operations.
• Support leadership on operational priorities and cross-functional initiatives.

Skills

Office management

Facilities management

Vendor management

Executive operations

IT liaison

Budget management

Event coordination

Security clearance

Job description

NODA AI is seeking an Office & Operations Manager in Austin, TX to own workplace operations, partnerships, and executive support. The role requires coordinating facilities, IT liaison work, vendor management, and event planning for a fast-growing tech environment.

As a senior operations partner, you will manage budgets, security protocols, onboarding logistics, and cross-functional coordination with the EA and leadership, ensuring a smooth, compliant office that scales with the company.