Senior Office Manager

G2 Software Systems; San Diego (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical coverage

401k plan

Employee Stock Ownership Program (ESOP

Tuition reimbursement

Job summary

G2 Software Systems, Inc. in San Diego, CA, is seeking a Senior Office Manager to oversee the corporate office, provide executive support, and ensure smooth daily operations in a small, on-site team.

The role requires at least five years of administrative experience, proficiency with Microsoft 365, and the ability to exercise independent judgment with confidentiality. US citizenship and the ability to obtain a Secret clearance are required.

Qualifications

• Minimum of five years of administrative or office support experience.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams; willingness to work within automated workflows built on Power Automate and related tools.
• Ability to take ownership of tasks and follow them through to completion with minimal supervision.
• US citizenship and ability to obtain/maintain Secret clearance.
• Strong interpersonal, organizational, and communication skills.

Responsibilities

• Manage the day-to-day operations of the corporate office, including reception, correspondence, and mail.
• Administer office purchasing, supplies, and vendor coordination in accordance with company procedures.
• Coordinate corporate meetings and company events, including Board of Directors and Shareholders meetings.
• Oversee office facilities and coordinate maintenance, repairs, and building services.
• Maintain the physical key log and door code access roster in coordination with the Facility Security Officer.
• Support company records management and controlled document processes.
• Provide first-line administrative review of travel authorization requests and expense reports.
• Perform other administrative duties as assigned.

Skills

Office management

Microsoft 365

Communication

Organization

Security clearance

Education

High school diploma

Bachelor's degree

Tools

Power Automate

Power Platform

Power Apps

SharePoint

Job description

Join Our Team as a Senior Office Manager:

G2 Software Systems, Inc. (G2) is seeking a Senior Office Manager to manage daily office operations and support corporate administrative functions at our San Diego office.

About the Role:

The Senior Office Manager is responsible for the day-to-day operation of G2’s corporate office and provides administrative support to executive leadership. The Senior Office Manager works directly with G2’s executive leadership on a daily basis in a small corporate office and is expected to exercise independent judgment and take full ownership of these responsibilities with a high level of professionalism, discretion, accuracy, and follow-through.

Responsibilities:

• Manage the day-to-day operations of the corporate office, including reception, correspondence, and mail.
• Administer office purchasing, supplies, and vendor coordination in accordance with company procedures.
• Coordinate corporate meetings and company events, including Board of Directors and Shareholders meetings.
• Oversee office facilities and coordinate maintenance, repairs, and building services.
• Maintain the physical key log and door code access roster in coordination with the Facility Security Officer.
• Support company records management and controlled document processes.
• Provide first-line administrative review of travel authorization requests and expense reports.
• Perform other administrative duties as assigned.

What You’ll Need:

• High school diploma or equivalent.
• Minimum of five (5) years of administrative or office support experience in a professional office environment.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams; willingness to work within automated workflows built on Power Automate and related tools.
• Strong interpersonal, organizational, and communication skills.
• Demonstrated ability to take ownership of tasks and follow them through to completion with minimal supervision.
• Professionalism and discretion appropriate for daily interaction with executive leadership.
• This position requires an individual to be a US citizen and to be able to obtain and maintain a Secret clearance.

Desired Qualifications:

• Bachelor’s degree from an accredited college or university.
• Seven (7) or more years of progressive administrative experience, including support of executives or senior leadership.
• Experience in a government or DoW office environment.
• Communications experience, including newsletters or internal communications.
• Ability to learn and use new software tools, including AI-assisted workflows.
• Experience with Microsoft Power Platform (Power Automate, Power Apps) or other workflow automation tools.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.
• Must be able to navigate each department at G2 and at client facilities.

Location:

This is a full-time, on-site position based in San Diego, CA. On-site presence is required to support front desk and facilities responsibilities. Travel is limited to occasional local errands.

Compensation and Benefits:

The compensation range for this position in California is $85,000 to $105,000 annually, depending on your expertise, and market location conditions. G2 offers a competitive benefits package including a full range of medical coverage, a 401k plan, an Employee Stock Ownership Program (ESOP), tuition reimbursement, and more. Our company prides itself on providing consultant-level pay within a dynamic and employee-centered environment.

About G2 Software Systems:

Since 1989, G2 Software Systems has been a leader in delivering cutting-edge solutions for DoW programs. As an employee-owned small business, we pride ourselves on fostering a vibrant, collaborative work culture. Our team comprises expert professionals dedicated to advancing technology and supporting national defense.

G2 does business with the Federal Government. The Federal Government requires, for security purposes, that all employees are U.S. citizens and either have obtained or are able to obtain/retain a DoW clearance. G2 Software Systems, Inc. is an equal opportunity employer. It is the Company’s policy to hire, promote, and retain employees on a fair, consistent, and equal basis, providing equal opportunity to all individuals, including members of protected groups, protected veterans, and individuals with disabilities. If you require accommodation during the application or interview process, please inform us of your needs by contacting our Human Resources team by email at [e-mail].