Senior Office Management Staff Officer - Active TS/SCI

ENS Solutions, LLC; Denver (CO); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Free Platinum-Level Medical/Dental/VIs

401k Contribution from Day 1

PTO + 11 Paid Federal Holidays

Long & Short Term Disability Insurance

Group Term Life Insurance

Tuition, Certification & Professional

Workers’ Compensation

Relocation Assistance

Job summary

ENS Solutions, LLC is seeking a senior operational coordinator in Denver to manage DV tours, site visits, and front-office support. You will update SOPs, coordinate with mission partners, and oversee the DV shadow program, ensuring consistent governance and process flow across NGA-D spaces.

Responsibilities include coordinating briefs, tours, and leadership communications while maintaining databases, spreadsheets, and SharePoint for deliverables and policy adherence.

Qualifications

• Bachelor’s degree and 10 years of relevant experience.
• Research, analytical reporting, and maintaining hard/soft copy files.
• Creating and maintaining databases, summary data, and spreadsheets.
• Collaborating with multiple organizations to address office requirements.
• Verbal and written communication and coordination across levels.
• Proficiency with presentations, word processing, and spreadsheets.
• Briefing Senior leadership on priority issues.
• Managing physical space and space planning policies.
• Agency level takers systems.

Responsibilities

• Coordinate internal site functions, supporting visitors and events.
• Manage, update SOPs, OIs, and related processes.
• Maintain the visitor shadow program for NGA-D and ADF-C.
• Collaborate with site partners on day-to-day visitors and governance.
• Coordinate DV visits and tours; include briefs and leadership notifications.
• Provide operations and admin support to NGA-D Front Office.
• Track internal and external taskers and deliverables.
• Update spreadsheets and SharePoint; ensure NGA/S guidance compliance.
• Track equipment, facilities, and infrastructure issues.
• Work with stakeholders to develop Concept Plans/Design Documents.

Skills

Research

Reports

Databases

Summary data

Spreadsheets

Coordination

Verbal and written communication

Presentations

Space planning

Infrastructure management

Senior leadership briefing

Agency level systems

Education

Bachelor's degree

10 years of relevant experience

Job description

Note: Years of experience may be substituted for academic degrees.

Use the conversion below:

§ 2 years of experience = 1 year of school

Responsibilities

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Qualifications

• Bachelor’s degree and 10 years of relevant experience
• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office level requirements.
• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
• Demonstrated experience briefing Senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency level takers systems.

Benefits

• Free Platinum-Level Medical/Dental/Vision coverage, 100% paid for by ENS
• 401k Contribution from Day 1
• PTO + 11 Paid Federal Holidays
• Long & Short Term Disability Insurance
• Group Term Life Insurance
• Tuition, Certification & Professional Development Assistance
• Workers’ Compensation
• Relocation Assistance