Senior Office Management Specialist

VinMotion; California (MO); Hybrid; USD 64,000 - 87,000; Full time

Job summary

VinMotion, a leading robotics and automation company, seeks a Senior Office Management Specialist to oversee office operations and support recruitment efforts. The ideal candidate will possess a Bachelor's degree and experience in office management, along with strong organizational and communication skills, particularly in English and Vietnamese.

Qualifications

• Minimum 3 years of experience in office management or HR.
• Proficiency in Vietnamese is required.
• Strong knowledge of U.S. labor laws and corporate compliance standards.

Responsibilities

• Manage daily office operations and ensure a smooth work environment.
• Collaborate with HR to execute recruitment strategies.
• Ensure legal compliance with federal and state regulations.

Skills

Communication

Organizational skills

Problem-solving

Education

Bachelor's degree in Business Administration, Human Resources, Law

Tools

Google Workspace

Microsoft Office

Job description

3 weeks ago Be among the first 25 applicants

Location: United States (On-site or Hybrid)

Department: U.S. Office Operations

Reports to: Support Department Director

Job Overview:

VinMotion, a leading robotics and automation company, is seeking a highly organized and proactive Senior Office Management Specialist to join our U.S. team. This role will be responsible for overseeing office operations, supporting recruitment efforts, and ensuring legal compliance for our U.S. entity.

Key Responsibilities:

Office Administration:

• Manage daily office operations and ensure a smooth and efficient work environment.
• Coordinate with vendors, manage office supplies, and oversee facility-related services.
• Organize internal meetings, team events, and employee engagement activities.

Recruitment & HR Support:

• Collaborate with the global HR team to execute recruitment strategies in the U.S
• Screen resumes, conduct initial interviews, and support onboarding processes.
• Maintain employee records, track contracts, and assist with benefits administration.

Legal & Compliance Support:

• Work with legal counsel to ensure compliance with federal and state regulations.
• Prepare, review, and maintain legal documents, contracts, and business licenses.
• Stay updated on labor laws and corporate compliance requirements in the U.S.

Qualifications:

• Bachelor’s degree in Business Administration, Human Resources, Law, or related fields.
• Minimum 3 years of experience in office management, HR, or legal support in the U.S.
• Excellent communication skills in English. Proficiency in Vietnamese is required
• Strong knowledge of U.S. labor laws and corporate compliance standards.
• Excellent communication skills in English; Vietnamese language skills are a plus.
• Strong organizational, time management, and problem-solving abilities.
• Proficiency in office software (Google Workspace, Microsoft Office) and HR tools.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

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