Senior Office Assistant - LRC

Santa Barbara City College; Santa Barbara (CA); On-site; USD 47,000 - 57,000; Full time

Job summary

Santa Barbara City College in Santa Barbara, CA seeks a Senior Office Assistant for the Learning Resource Center. You will provide clerical support, greet visitors, answer phones, and assist with program information and office operations.

Ideal candidates have high school diploma with two years clerical public-facing experience, strong organization, and the ability to handle multiple tasks with accuracy in a busy environment.

Qualifications

• High school diploma with clerical experience and customer-facing duties.
• Ability to greet visitors and respond to inquiries accurately.
• Experience handling routine office tasks and data entry.

Responsibilities

• Answer phones, greet and assist visitors, and provide program information.
• Receive, sort and distribute mail; prepare informational packets as directed.
• Input data into computer systems and maintain records and filing systems.
• Coordinate appointments and meetings; manage office calendars and schedules.
• Perform clerical accounting duties related to funds and invoices.
• Operate office equipment including copiers, fax machines and computers.

Skills

Public contact

Clerical skills

Communication

Multitasking

Education

High school diploma

Tools

Payroll software

Job description

Senior Office Assistant - LRC

Salary: $46,956.00 - $57,195.00 Annually

Job Type:

Job Number: 08.26.26 N1

Closing: 9/14/2026 11:59 PM Pacific

Location: Santa Barbara, CA

Department: Learning Resource Center

Basic Functions

Under the direction of an assigned supervisor, perform diversifiedand complex clerical support duties involving independent judgment and requiring in-depthknowledge of an assigned function or program; answer phones, provide program or function information,and greet and assist visitors.

Representative Duties

ESSENTIAL DUTIES:

Perform diversified and complex clerical support duties involvingindependent judgment and requiring in-depth knowledge of an assigned function or program;assist in assuring smooth and efficient office operations, and proper and timely completion ofassigned projects and activities.

Receive, greet and direct visitors; respond to inquiries andprovide a variety of detailed information to personnel, students and the public concerning program orfunction services, goals, objectives, resources, time lines, activities, policies and procedures.

Compose and proofread correspondence; type letters, lists,memoranda, forms, announcements, manuals, handouts, notices, fliers, labels, certificates,newsletters, brochures, minutes or other materials from detailed or rough copy; process various forms,applications and paperwork.

Serve as receptionist, answering telephone calls and directingcalls to appropriate personnel as required; take and relay messages as appropriate; refer visitorsand callers to other programs, services or agencies as appropriate.

Compile information and prepare and maintain a variety of records,logs and reports related to assigned programs, services and activities; establish and maintainfiling systems; duplicate, assemble, distribute, collect, review and verify accuracy andcompleteness of various documents.

Input data into an assigned computer system; establish and maintainautomated records and files; initiate queries and generate computerized reports and documents asrequired; review input and output data for accuracy.

Communicate with students, personnel and outside agencies toexchange information and resolve issues or concerns; communicate in a designated second language asassigned by the position.

Operate a variety of office equipment including a copier, faxmachine, typewriter, computer and assigned software; operate a cash register as assigned by theposition.

Schedule and arrange appointments, meetings, special events andother activities as directed; coordinate facility use as assigned; maintain office or functioncalendars and schedules as required.

Monitor inventory levels of office and other designated supplies asassigned; order, receive and maintain inventory of office supplies; prepare purchase orders andinvoices as required.

Perform a variety of clerical accounting duties as assigned;monitor funds for income and expenditures; calculate, prepare and revise accounting andbudgetary data; arrange for payments and billings and collect, deposit and account for various monies andfees as required.

Open and close assigned facilities as assigned; lock and unlockdoors; turn equipment on and off; issue and collect keys as required.

Receive, sort and distribute mail as required; prepare anddistribute informational packets and bulk mailings as directed.

Attend and participate in various meetings as assigned.

OTHER DUTIES:

Perform related duties as assigned

Education and Experience

Any combination equivalent to: graduation from high school and twoyears general clerical experience involving frequent public contact.

Knowledge and Abilities

KNOWLEDGE OF:

Management of District payroll operations and activities.

Practices, procedures and techniques involved in payrollpreparation and processing.

District payroll policies, objectives and procedures.

Tax withholding, voluntary deductions and supplementalinsurance.

Preparation, maintenance, verification and processing of payrollrecords and reports.

Applicable laws, codes, regulations, policies and proceduresrelating to payroll processes.

California Public Retirement System and California State TeachersRetirement System laws, procedures, and reporting requirements.