Senior Office Assistant - Countywide (Bilingual Spanish Preferred)

County of Napa, CA; Napa (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

The County of Napa, CA is seeking a Senior Office Assistant for the Countywide role in the Health and Human Services Agency. The position greets clients, maintains doctor schedules, and documents appointments in an electronic health record.

Applicants should have three years of progressive clerical experience, a high school diploma with clerical training, and a valid California driver’s license. Bilingual Spanish skills are preferred and may be required.

Qualifications

• Three years of significant, directly related and progressive general clerical experience.
• Equivalent to completion of the twelfth grade, supplemented by specialized clerical training.
• Possession of a valid California Driver's License may be required.

Responsibilities

• Greet clients, maintain schedules for doctors, and document appointments in an electronic health record.

Skills

Bilingual Spanish

Education

High school diploma or equivalent

Clerical training

Job description

Senior Office Assistant - Countywide (Bilingual Spanish Preferred)

County of Napa, CA

The Napa Valley

Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

Napa County as an Employer

As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE.

The Position

There are current vacancies in the Health and Human Services Agency. Additionally, the eligibility list established from this recruitment will be used to fill full‑time, part‑time, limited term and extra help vacancies as they occur over the 12 months.

Vacancies

Mental Health - The current vacancy is in the Psychiatric Medication Clinic. The Medication Clinic is a fast‑paced work environment and requires the ability to work with people who may show symptoms of mental illness using compassion and clear communication.

The Senior Office Assistant is responsible for greeting clients, maintaining schedules for doctors, and documenting appointments in an electronic health record.

Position Requirements

Experience and Education

The following combination of experience and education that would likely produce the required knowledge, skills and abilities is required. A desirable combination is:

• Experience: Three years of significant, directly related and progressive general clerical experience.
• Education: Equivalent to completion of the twelfth grade, supplemented by specialized clerical training.
• License or Certificate*: Certain positions assigned to this class may require possession of a valid California Driver's License.

Additional Qualifications: Certain positions may require bilingual (Spanish) speaking skills. If bilingual skills are required, applicants will be required to take and pass a bilingual (Spanish) exam.

Recruitment Process

• Application Deadline 5:00pm PDT, October 25, 2023
• Application Screening Week of October 30, 2023
• Written Examination Week of November 13, 2023
• Successful completion of the written examination.
• Establish Eligible List Tentatively by the week of November 20, 2023. Candidates who are successful at passing the written examination will be placed on the eligibility list and may be considered for current and future vacancies for up to one year.

The Human Resources Department reserves the right to change the recruitment process at any time.

Example of Duties

View the full job description including the examples of duties for Senior Office Assistant.

Benefits

Learn more About the benefits package for this position HERE.

ADA Accommodation

Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities Act (ADA) should contact County of Napa Human Resources at [phone].

Napa County is an Equal Opportunity Employer.

Public Services Employees Benefits Information

Salaries are based on a five-step range. Appointments are usually make at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

Click here for additional benefits information for Public Services Employees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary-Public-Service-Employee-PSE

These benefits do not apply to extra help positions.

Employment Information

Physical Standards - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

Fingerprinting - All employees hired into allocated positions or in extra help positions will be fingerprinted.

Selection Process - For positions in the Department of Corrections and the Probation Department the selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.