Senior Occupancy Planner

Cushman & Wakefield; North Dakota; On-site; USD 94,000 - 110,000; Full time

Benefits offered by this job

Health, vision & dental insurance

HSA/FSA options

Retirement savings plans

Paid and unpaid time off

Job summary

Cushman & Wakefield is seeking a Senior Occupancy Planner based in the DC metro area to deliver strategic and tactical space planning across client portfolios. You will develop layouts, seat supply projections, and migration plans while coordinating moves with Facilities, vendors, and project teams.

You will analyze space utilization, maintain CAFM/IWMS data, and present findings to clients, aligning planning with business goals.

Qualifications

• Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred; TRIRIGA a plus).
• Advanced skills in Microsoft Excel (PivotTables, VLOOKUP, Index/Match) and BI tools (Power BI, Tableau).
• Strong understanding of space planning principles, workplace strategy, and utilization metrics.
• Ability to read architectural drawings and floor plans.
• Experience managing move coordination and service requests.

Responsibilities

• Develop and maintain site-level occupancy plans, including headcount forecasts and seat supply projections.
• Lead strategic occupancy planning efforts, including migration plans, restacks, consolidations, and relocations.
• Analyze space utilization data and identify opportunities for efficiency and cost savings.
• Create layouts, stack plans, and floor plans using AutoCAD and other design tools.
• Coordinate and manage weekly moves and monthly site relocations with Facilities and vendors.
• Implement move plans and adjust as business needs evolve (mergers, acquisitions, reorganizations).
• Conduct site surveys, floor plan audits, and data collection for accuracy.
• Maintain CAFM/IWMS systems and CAD floor plans.
• Facilitate planning sessions, moves, and town halls to support change management.
• Provide space utilization analysis and reporting, including hiring and vacancy trends.

Skills

AutoCAD

CAFM/IWMS

Excel advanced

Power BI

Tableau

Space planning

Workplace strategy

Data interpretation

Stakeholder management

Education

Bachelor's degree in Architecture/Interior Design/Facilities Management/Real Estate/Construction Management or related field

Tools

iOffice

TRIRIGA

CAD floor plans

Job description

Job Title

Senior Occupancy Planner

Job Description Summary

The Senior Occupancy Planner is responsible for delivering strategic and tactical space planning expertise to support effective management of supply, capacity, and demand across a client's real estate portfolio. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs.

Job Description

Must live in DC Metro Area (MD, VA, DC)

Job Responsibilities

• Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.

• Lead strategic occupancy planning efforts, including migration plans, restacks, consolidations, and relocations.

• Analyze space utilization data through methods such as space walks and reporting tools to identify opportunities for efficiency and cost savings.

• Create conceptual and detailed layouts, stack plans, and floor plans using AutoCAD and other design tools.

• Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities, Project Management, and external vendors.

• Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).

• Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.

• Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.

• Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.

• Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.

• Present findings and recommendations to clients and internal teams through operational reports and presentations.

• Collaborate with key stakeholders to align space planning with business objectives and operational requirements.

• Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.

• Support budgeting efforts for capital and operating expenses related to occupancy planning.

• Mentor junior planners and contribute to team development and knowledge sharing.

• Ensure adherence to client playbooks, policies, and space planning standards.

KEY COMPETENCIES

• Analytical Thinking: Ability to interpret space data and develop actionable planning strategies.

• Communication: Strong verbal, written, and visual communication skills for engaging stakeholders and presenting findings.

• Client Focus: Builds trust and maintains strong relationships with internal and external partners.

• Attention to Detail: Ensures accuracy in data management, reporting, and documentation.

• Problem Solving : Identifies space-related challenges and develops creative, data-driven solutions.

• Collaboration: Works effectively within cross-functional teams to deliver integrated workplace solutions.

• Adaptability: Responds effectively to changing priorities and business needs.

• Leadership: Demonstrates project leadership and mentoring capabilities.

• Strategic Thinking: Aligns occupancy planning with long-term business goals and workplace trends.

Related requirements

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education

Bachelor's degree in Architecture, Interior Design, Facilities Management, Real Estate, Construction Management, or a related field; or 10+ years of relevant experience.

Years of Relevant Experience

Minimum of 5-7 years of experience in occupancy planning, space management, or corporate real estate.

Licenses or Certifications

No specific certifications required, but credentials in CAFM systems, AutoCAD, Corporate Real Estate, LEED, or Facilities Management (e.g., IFMA, CoreNet) are advantageous.

Knowledge, Skills & Abilities

• Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred; TRIRIGA a plus).

• Advanced skills in Microsoft Excel (PivotTables, VLOOKUP, Index/Match) and business intelligence tools (Power BI, Tableau).

• Strong understanding of space planning principles, workplace strategy, and utilization metrics.

• Ability to read and interpret architectural drawings and floor plans.

• Experience managing move coordination and service requests.

• Strong organizational, analytical, and problem-solving skills.

• Ability to develop user documentation and apply policy and procedure effectively.

• Familiarity with BOMA standards and poly-lining methodologies.

• Ability to manage multiple projects independently and lead presentations.

.

Physical Work Requirements

• Primarily office-based with extended periods of computer use (up to 8 hours/day).

• Occasional standing or walking during site visits, audits, or move coordination.

• Ability to observe details at close range and arrange information in logical sequences.

• May require travel up to 20% for site assessments and project support.

Scheduling

• Flexibility to work evenings and weekends as needed to support moves and projects.

• Must be regularly on-site to support move activities and client needs.

• Ability to respond quickly to emergency situations and service requests.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Conditions of employment

• Legal Documentation establishing identity and eligibility to be legally employed in the US/United States Citizenship

• Drug Testing

• Criminal background check

• Clean DMV record (for related driving roles)

• Education verification

• Reference checks

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 93,500.00 - $110,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"