Senior NA Payroll Lead

Exotec Solutions SAS; Atlanta, Northern (GA, KY); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Exotec Solutions SAS is seeking a Senior Payroll Specialist for North America. You will own end-to-end payroll across the US and Canada, act as the subject matter expert, and drive process improvements to ensure timely, accurate payroll and strong compliance.

You will collaborate with HR, Finance, and external providers to scale payroll operations in a fast-growing, international environment. The role emphasizes controls, data integrity, and proactive issue resolution, with a focus on continuous

Qualifications

• 5+ years of hands-on experience managing US payroll operations.
• Deep expertise in multi-state US payroll processing and payroll compliance.
• Proven experience owning payroll from input validation through post-payroll reconciliation.
• Strong knowledge of payroll taxes, wage and hour regulations, garnishments, and payroll audits.
• Experience working directly within payroll systems and identifying system-related issues or process gaps.
• Demonstrated success improving payroll processes, reducing manual activities, and increasing payroll accuracy.
• Exceptional attention to detail and a passion for finding and fixing issues before they affect employees.
• Strong analytical and problem-solving skills with the ability to investigate complex payroll discrepancies.
• Experience supporting Canadian payroll.
• Experience in a fast-growing international company.
• Experience with payroll system implementations, integrations, or optimization projects.

Responsibilities

• Own end-to-end payroll operations for the US and Canada, ensuring timely, accurate, and compliant payroll processing.
• Serve as the North American payroll subject matter expert and primary point of contact for payroll-related matters.
• Review, validate, and reconcile payroll data prior to each payroll cycle, ensuring accuracy and completeness.
• Investigate payroll discrepancies, identify root causes, and implement sustainable corrective actions.
• Establish and maintain payroll controls, audits, and quality checks to proactively prevent errors before they affect employees.
• Partner closely with payroll providers, Finance, and internal stakeholders to resolve complex payroll issues and improve service delivery.
• Drive continuous improvement initiatives to reduce manual work, optimize payroll processes, and enhance payroll system performance.
• Support payroll reporting, reconciliations, year-end activities, audits, and compliance requirements.
• Own and administer day-to-day HR operations across North America.
• Manage employee records and HR documentation throughout the employee lifecycle, including onboarding, employment changes, leaves of absence, and offboarding.
• Ensure the accuracy, confidentiality, and integrity of employee data across HR and payroll systems.
• Maintain and improve HR operational processes, workflows, and documentation.
• Act as a trusted resource for employees and managers regarding HR policies, procedures, and operational questions.
• Partner with the global People team to deliver a seamless employee experience across all stages of the employee lifecycle.
• Administer employee benefits programs, including enrollments, changes, terminations, and employee communications.
• Manage relationships with benefits vendors and serve as the primary point of contact for benefit-related escalations.
• Support benefits audits, reporting, and compliance requirements.
• Lead initiatives aimed at improving benefits processes, employee wellbeing programs, and operational efficiency.
• Ensure compliance with federal, state, provincial, and local employment and payroll regulations.
• Support leave administration, accommodation requests, and other compliance-driven processes.
• Prepare and maintain required employment documentation, reporting, and regulatory filings.
• Conduct regular audits of payroll and HR data to ensure accuracy, compliance, and process effectiveness.
• Provide guidance to managers and employees on HR policies, workplace concerns, and people-related processes.
• Support employee relations matters and investigations while ensuring consistency, fairness, and compliance.
• Partner with managers on performance management, disciplinary actions, and workplace issues as needed.
• Foster a positive, compliant, and employee-centric work environment.
• Lead and support cross-functional projects related to payroll optimization, HR operations, compliance, and systems enhancements.
• Identify opportunities to improve efficiency, scalability, and employee experience across North America.
• Collaborate with global HR, Finance, and business teams to align processes and reporting.
• Develop and monitor payroll and HR metrics, dashboards, and operational KPIs.

Skills

US payroll management

Multi-state payroll

Payroll reconciliation

Payroll taxes knowledge

Garnishments

Analytical/problem solving

Payroll discrepancy investigation

Job description

Exotec Solutions SAS is seeking a Senior Payroll Specialist for North America. You will own end-to-end payroll across the US and Canada, act as the subject matter expert, and drive process improvements to ensure timely, accurate payroll and strong compliance.

You will collaborate with HR, Finance, and external providers to scale payroll operations in a fast-growing, international environment. The role emphasizes controls, data integrity, and proactive issue resolution, with a focus on continuous