Senior Meeting Coordinator, Strategic Meetings & Events

Cardinal Health; Lewisville (TX); Remote; USD 56,000 - 79,000; Full time

Job summary

An established industry player is seeking a detail-oriented Meeting Coordinator to support the planning and execution of internal and external events. This role involves managing logistics, ensuring compliance, and working closely with various stakeholders to create seamless experiences. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. With a focus on teamwork and innovation, this position offers the opportunity to contribute to impactful meetings and events while enjoying a flexible work-from-home arrangement. Join a company that values diversity and encourages applicants from all backgrounds to apply.

Benefits

Medical, dental and vision coverage

Paid time off plan

Health savings account (HSA)

401k savings plan

Access to wages before pay day

Flexible spending accounts (FSAs)

Short- and long-term disability coverage

Work-Life resources

Paid parental leave

Healthy lifestyle programs

Qualifications

• 3+ years of experience in meeting coordination preferred.
• Strong CVENT and Excel skills required.
• Excellent organizational and communication skills necessary.

Responsibilities

• Assist in planning and executing meetings per guidelines.
• Manage hotel reservations, travel bookings, and onsite registration.
• Work directly with team to prepare meeting materials.

Skills

Meeting Coordination

CVENT

Excel

Organizational Skills

Written Communication

Verbal Communication

Multitasking

Education

3+ years of experience in related field

Tools

CVENT

Microsoft Excel

Job description

What Strategic Meetings & Events contributes to Cardinal Health

Strategic Meetings and Events is responsible for the development, planning and implementation of internal and external meetings, events, and trade shows aligned with strategic business and brand objectives.

Location - Work from home and fully remote, but specifically targeting individuals in the Dallas-Fort Worth, TX or Cleveland, OH areas (within commutable distance of our office)

Responsibilities

1. Assists in planning and execution of meetings per guidelines given by Meeting Manager.
2. Work with Meeting Managers to assist with audio visual arrangements, food & beverage orders and onsite logistics as needed.
3. Manage hotel reservations, attendee travel bookings and transportation.
4. Manage onsite registration and attendee arrivals.
5. Manage webinars and ancillary activities as assigned.
6. Adherence to compliance items.
7. Participate in internal and external meetings on a weekly basis.
8. Work in CVENT to track travel and hotel requests, registration reports, manage mobile app.
9. Merging, collection and tracking of contracts and W9s and monitoring compliance to all guidelines.
10. Work directly with team to print, pack and ship meeting supplies and meeting materials needed for meeting.
11. Serve as onsite contact for the venue and attendees.

Qualifications

1. Ideally targeting 3+ years of experience in related field (meeting coordination, planning, etc), preferred.
2. Strong CVENT and Excel experience, preferred.
3. Strong travel and hotel booking experience, preferred.
4. Strong organizational skills required.
5. Strong written and verbal skills.
6. Ability to work in a fast-paced, demanding environment.
7. Ability to travel on weekends as needed to assist on-property at meetings/events (est. 25-35%).

What is expected of you and others at this level

1. Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects related to meeting planning and coordination.
2. Extremely detail oriented.
3. Works on projects of advanced scope and complexity.
4. Develops technical solutions to a wide range of difficult problems; solutions are innovative and consistent with organization objectives.
5. Applies judgement within defined parameters.
6. Extensive multitasking ability to manage many items in various stages at the same time.
7. Work reviewed for sound reasoning and accuracy.
8. Travel including weekends to on-site events as needed.

Anticipated Pay Range $56,200.00 - $78,100.00 USD

Bonus Eligible - No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

• Medical, dental and vision coverage.
• Paid time off plan.
• Health savings account (HSA).
• 401k savings plan.
• Access to wages before pay day with myFlexPay.
• Flexible spending accounts (FSAs).
• Short- and long-term disability coverage.
• Work-Life resources.
• Paid parental leave.
• Healthy lifestyle programs.

Application window anticipated to close: 04/30/2025 * if interested in opportunity, please submit application as soon as possible.

The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.