Senior Medical Practice Assistant (Scheduling)

VNS Health; New York, Northern (NY, KY); Hybrid; USD 26,000 - 33,000; Full time

Benefits offered by this job

Referral bonuses

Wellness programs

Career growth & CEU credits

Job summary

VNS Health is seeking an intake and patient services assistant to support the Medical Care at Home practice. Under supervision, you will handle inquiries, schedule, EMR registrations and care coordination tasks to meet targets and ensure quality care.

You will communicate with clinicians, patients and families, maintain documentation in EMR, and support scheduling, referrals and follow-ups. This role emphasizes customer service and accurate data entry in a fast-paced environment.

Qualifications

• Requires strong customer service and communication skills.
• Experience with medical office or administrative tasks preferred.
• Proficiency with Microsoft Office and EMR systems expected.

Responsibilities

• Provides assistance and information to clinical staff, patients and families.
• Responds to inquiries and documents interactions in the EMR.
• Coordinates clinician schedules and workflow to support patient care.
• Maintains and updates systems related to clinician availability and visits.
• Prepares and sends referrals and care notes as needed.
• Performs basic data analysis and supports special projects.

Skills

Customer service

Oral and written communication

Bilingual (preferred)

Data entry

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

EMR systems

Job description

Overview

Provides operational support to the VNS Health affiliated medical practice, Medical Care at Home, to provide excellent care, customer service and meet contracted targets and goals. Works under general supervision.

What We Provide

• Referral bonus opportunities
• Personal and financial wellness programs
• Opportunities for professional growth and career advancement and CEU credits

What You Will Do

• Provides assistance and information to clinical staff and management, patients, and their families.
• Responds to inquiries and resolves routine to moderately complex issues; takes detailed documentation and escalates issues as needed to appropriate party, areas and/or program.
• Communicates with Clinicians regarding availability and following program workflows, coordinates clinician schedules, priority need, and geographic area to maximize utilization effectiveness and efficiency.
• Responsible for maintaining and updating all systems related to Clinician workflows, including Provider availability and capacity, referral outreach status, visit status, and geographic location maps.
• Compiles and sends daily notifications to clinicians with patient information, including demographics, locations, and known clinical information including prior diagnoses (HCC) and Med Lists.
• Conducts outreach calls to referred Health Plan members. Uses appropriate greeting, provides accurate information on reason for call and explanation of clinical services and instructions.
• Registers patients in EMR. Obtains and verifies demographic, insurance and additional contact information.
• Responsible for booking all patient related appointments, confirming appointments with patients, cancelling and rescheduling as necessary. Supports patients and clinicians in conducting virtual visits, proving portal instructions and links.
• Assists with communication to the patient’s Care Manager and/or PCP, preparing and sending referral letters, clinician visit notes and follow-up as needed.
• Assists management in insurance eligibility checks and initial and ongoing visit authorization prior to care being provided.
• Documents all appropriate updates, phone encounters and actions taken in the electronic medical record for Medical Care at Home and ensures necessary documentation is in order with proper identification, signatures and dates.
• Compiles information and prepares basic analyses of requested information or data.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education: High School Diploma or the equivalent requiredBachelor's Degree preferred

Work Experience: Minimum two years of general office, medical office or customer service related experience requiredEffective oral, written and verbal communication and customer service skills requiredIntermediate computer skills, including Microsoft Office applications requiredBilingual skills may be required as determined by operational needs preferred

Pay Range

USD $19.18 - USD $23.99 /Hr.

About Us

VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We’re one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.