Senior Medical Executive Assistant

OrthoArizona; Phoenix (AZ); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Medical insurance options

Health Savings Account

Job summary

OrthoArizona, the leading orthopedic care group in the Phoenix area, seeks an Executive Assistant to provide high-level administrative support to senior executives, manage calendars, travel, and communications within a fast-growing healthcare setting.

You will coordinate meetings, handle confidential information, prep documents, support projects, and liaise with medical staff and external stakeholders. 3-5 years of executive admin experience and healthcare familiarity are required.

Qualifications

• Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or related field preferred
• 3-5 years of executive administrative experience, preferably in a healthcare/medical settings
• Knowledge of medical field
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism at all times
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Follow all Standard Operating Procedures
• Project coordination or management experience
• Strong interpersonal skills
• Experience in the medical field

Responsibilities

• Provide comprehensive administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements.
• Answer telephones, screen and route calls, take messages, and respond to inquiries in a timely and professional manner.
• Maintain organized electronic and paper filing systems to ensure easy retrieval of information.
• Board meeting preparations & physician event preparations.
• Maintain confidentiality of sensitive information at all times.
• Prepare and edit correspondence, reports, and presentations as needed.
• Support special projects, track deadlines, follow up on action items.
• All other duties as assigned.

Skills

Executive admin experience

Strong communication

Discretion and confidentiality

Organizational skills

Time management

Interpersonal skills

Microsoft Office

Education

Associate's or Bachelor's degree in Healthcare Administration or related

Tools

Microsoft Office

Job description

OrthoArizona, the leading orthopedic care group in the Phoenix area, seeks an Executive Assistant to provide high-level administrative support to senior executives, manage calendars, travel, and communications within a fast-growing healthcare setting.

You will coordinate meetings, handle confidential information, prep documents, support projects, and liaise with medical staff and external stakeholders. 3-5 years of executive admin experience and healthcare familiarity are required.