Senior Medical Editor & Editorial Lead (Remote)

Spectrum Science; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Remote-friendly

Hybrid offices in DC/New York/Chicago

Cell phone reimbursement

Flexible time off

Sabbatical program

Tuition reimbursement

Coaching program

Referral bonus

Medical concierge

Thorough onboarding

401k match

Wellness benefits

Job summary

Spectrum Science is seeking a Lead Editor to provide expert editorial and proofreading support for clinical trial marketing and patient recruitment materials. You will ensure accuracy, consistency, and alignment with editorial standards across multiple channels.

You will mentor freelance editors, improve workflows, and help establish editorial best practices while collaborating with Creative, Client Services, and Production to deliver client-ready work.

Qualifications

• 5+ years of editorial, quality control, production, or operations experience in healthcare marketing, pharmaceutical advertising, clinical trial marketing, or regulated communications.
• Understanding of clinical trial recruitment and retention materials preferred.
• Experience reviewing regulated and compliance-sensitive content.
• Exceptional attention to detail with the ability to identify editorial errors and broader executional risks.
• Strong knowledge of proofreading, editorial standards, and quality assurance workflows.
• Familiarity with MLR/legal/regulatory review processes preferred.
• Experience in fast-paced agency or marketing environments.
• Ability to manage multiple projects and tight deadlines while maintaining accuracy.
• Strong communication and collaboration skills.
• Experience overseeing or coordinating freelance of fulltime editorial resources preferred.
• Experience developing or supporting editorial and creative quality standards, processes, and best practices.
• Proficiency with Microsoft Office, Adobe Acrobat, and proofing platforms such as Ziflow.
• Understanding of print and digital workflows.
• Ability to review content and functional execution, including links, forms, and routing logic, while applying AMA standards.
• Familiarity with accessibility standards and QA best practices.
• Process-oriented mindset focused on operational excellence and continuous improvement.
• Experience reviewing print production files for accuracy, completeness, and consistency with approved creative and production specifications.

Responsibilities

• Provide comprehensive editorial and proofreading review of clinical trial marketing and patient recruitment materials throughout creative development and prior to client delivery or launch.
• Review materials for: Grammar, spelling, punctuation, syntax, formatting, accuracy, clarity, content consistency, AMA and applicable editorial standards, protocol and IRB-approved language adherence, regulatory and legal requirements, brand and style guideline alignment, cross-channel consistency, links, dates, references, DISCLAIMERS, contact information, and other critical details.
• Validate that requested edits, comments, and approvals are accurately incorporated and align with approved source materials.
• Review deliverables across email, web, digital and social advertising, print, patient recruitment materials, and presentations.
• Review both content and visual execution, identifying formatting, layout, hierarchy, consistency, and image/copy alignment issues.
• Partner with Creative, Client Services, Delivery, and Production to resolve editorial issues and ensure materials are accurate and client-ready.
• Ensure deliverables are editorially polished, accurate, consistent, and client-ready.
• Support and improve the editorial review process, identifying opportunities to catch issues earlier and improve consistency throughout development.
• Develop, maintain, and reinforce editorial standards, processes, checklists, style guides, and best practices to improve consistency and reduce errors and rework.
• Provide editorial oversight and guidance to freelance editors and proofreaders, including training, reviewing work, providing feedback, and helping ensure consistent application of editorial standards.

Skills

Editorial review

Proofreading

Regulatory compliance

Quality assurance

Project management

Cross-functional collaboration

Tools

Microsoft Office

Adobe Acrobat

Ziflow

Job description

Spectrum Science is seeking a Lead Editor to provide expert editorial and proofreading support for clinical trial marketing and patient recruitment materials. You will ensure accuracy, consistency, and alignment with editorial standards across multiple channels.

You will mentor freelance editors, improve workflows, and help establish editorial best practices while collaborating with Creative, Client Services, and Production to deliver client-ready work.