Senior Medical Admin Secretary (Northboro) 40 Hours, Days

UMass Memorial Health; Northborough (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established health system in Central Massachusetts is seeking a dedicated administrative professional to support physicians and medical staff. This role involves coordinating office activities, transcribing medical reports, and ensuring smooth operations within a dynamic healthcare environment. With a focus on exceptional patient care, this position offers a $3000 sign-on bonus for new hires and the chance to be part of a committed team striving for excellence. If you have a background in medical secretarial work and are passionate about contributing to patient care, this opportunity is perfect for you.

Benefits

Signing Bonus

Health Benefits

Professional Development Opportunities

Qualifications

• 2-3 years of medical secretarial experience required.
• High School diploma and specialized training needed.

Responsibilities

• Coordinate medical office activities and staff.
• Transcribe medical reports and produce correspondence.
• Attend meetings and distribute agendas and minutes.

Skills

Medical Secretarial Skills

Administrative Support

Communication Skills

Education

High School Diploma

Medical Secretarial Training

Tools

Word Processing Software

Spreadsheets

Medi-Tech

IDX

Lynx

Job description

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health?

CLICK HERE to apply through your Workday account.

Exemption Status:

Non-Exempt

Schedule Details:

Monday through Friday

Scheduled Hours:

9:00 AM - 5:30 PM

Shift:

Day Shift, 10 Hours (United States of America)

Hours:

40

Cost Center:

34000 - 3006 Rt 20 Northboro

This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver—regardless of their title or responsibilities. We focus on exceptional patient care, academic excellence, and leading-edge research, making us the premier health system in Central Massachusetts. We are more than 16,000 employees working together as one health system in relentless pursuit of healing for our patients, community, and each other. Everyone, in their own unique way, plays an important part every day.

Position Overview

Performs secretarial and administrative support services for assigned physicians, faculty, or medical service line chiefs, requiring thorough knowledge of medical office procedures and UMMHC administrative practices. Duties involve interfacing with faculty, medical staff, patients, and UMMHC management, requiring tact and diplomacy. May coordinate related activities and staff.

Sign-On Bonus

$3000 Sign-On Bonus for New Hires

Major Responsibilities

1. Coordinate medical office activities and staff, including training, scheduling, recommending process improvements, and monitoring performance.
2. Transcribe medical reports from dictation, produce correspondence, reports, memos, and proofread/edit manuscripts and professional papers.
3. Attend meetings as recording secretary, distribute agendas and minutes.
4. Serve as coordinator for educational programs such as residency, fellowship, clerkship, or graduate/undergraduate programs.
5. Compose or select standard response letters for routine inquiries and procedures.

Position Qualifications

License/Certification/Education

• High School diploma.
• 6-12 months of specialized medical secretarial/office training.

Experience/Skills

• 2-3 years of medical secretarial/administrative support experience.

Software used includes Word processing, spreadsheets, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. An equivalent combination of education and experience may substitute for formal requirements.

All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Our Commitment to Respect

We strive to embed respect in everything we do—acknowledging, listening, communicating, being responsive, team-oriented, and kind. Join us in making respect our standard every day.

Equal Opportunity Employer

UMass Memorial Health recognizes the value of diversity and encourages applications from individuals of varied backgrounds. All qualified applicants will receive consideration without discrimination based on race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, or protected veteran status.

Disability Assistance

If you are unable to submit an application due to assistive technology or disability, contact us at [e-mail]. We will respond promptly to your request for assistance.