Senior Medical Admin Secretary, CMG Regional float, 40 hours days

UMass Memorial Health; Worcester (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established health system in Central Massachusetts is seeking a motivated Regional Sr. Medical Admin Secretary to provide essential administrative support across multiple locations. This full-time role requires strong organizational skills and proficiency in medical office procedures. The position offers a competitive salary, a generous sign-on bonus, and a supportive work environment where every team member plays a vital role in patient care. Join a dedicated team committed to healing and making a difference in the community.

Benefits

Signing Bonus

Shift Differential

Health Benefits

Paid Time Off

Qualifications

• 6-12 months of specialized medical secretarial training required.
• 2-3 years of relevant experience in a medical office setting.

Responsibilities

• Coordinate medical office activities and staff, including training and scheduling.
• Transcribe medical reports and produce correspondence.

Skills

Medical Secretarial Training

Office Administration

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Medi-Tech

IDX

Lynx

Education

High School Diploma

Tools

Medi-Tech

IDX

Lynx

Job description

Job Description: Regional Sr. Medical Admin Secretary

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.

Exemption Status: Non-Exempt

Schedule Details: Monday through Friday

Scheduled Hours: Hours vary per office need, typically 8-4:30 or 8:30-5

Shift: 1 - Day Shift, 10 Hours (United States of America)

Hours: 40

Cost Center: 34000 - 2901 CMG Administration

This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver—regardless of their title or responsibilities. We are a leading health system in Central Massachusetts with over 16,000 employees committed to healing our patients, community, and each other. Every team member plays an important part, every day.

This role involves secretarial and administrative support for physicians, faculty, and medical service line chiefs, requiring thorough knowledge of medical office procedures and administrative practices. The duties include interfacing with faculty, medical staff, patients, and administrative staff, demanding tact and diplomacy. The position may involve coordinating medical office activities and staff.

The role requires working across multiple Community Medical Group locations within the region, filling in as needed.

Position Details

We are seeking a motivated, independent, hardworking self-starter for our "Regional" Sr. Medical Admin Secretary position in the South East Region, covering Auburn, Douglas, Grafton, Millbury, Spencer, Sutton, and Worcester. This full-time, benefits-eligible position offers a generous differential and base pay, with hours from 8:30 am to 5:00 pm.

Compensation: $3000 sign-on bonus and $3/hr shift differential

Major Responsibilities

1. Coordinate medical office activities and staff, including training, scheduling, and performance monitoring.
2. Transcribe medical reports from dictation, produce correspondence, reports, and memos, and proofread/edit manuscripts and academic papers.
3. Attend meetings as recording secretary, distribute agendas and minutes.
4. Serve as coordinator for residency, fellowship, clerkship, or educational programs.
5. Compose or select standard response letters for routine inquiries.
6. Arrange meetings, travel, and coordinate patient visits and procedures.

Qualifications

License/Certification/Education:

• High School diploma required.
• Valid MA driver’s license and reliable transportation to travel within the region.

Experience/Skills:

• 6-12 months of specialized medical secretarial/office training and 2-3 years of relevant experience.
• Proficiency in Word, Excel, PowerPoint, databases, Medi-Tech, IDX, Lynx, etc.
• Willingness to travel occasionally outside the assigned region.

UMass Memorial Health is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from individuals of all backgrounds and experiences.

If you require disability assistance in submitting your application, please contact [e-mail]. We will respond promptly to your request.