Senior Mechanical Estimator

City Facilities Management (FL); Burlington (MA); On-site; USD 120,000 - 160,000; Full time

Job summary

City Facilities Management (US) LLC is seeking a Senior Mechanical Estimator (Refrigeration & HVAC) to develop accurate estimates and customer-facing proposals for commercial refrigeration and HVAC replacements, retrofits, capital projects, service, and new construction.

You will evaluate labor, materials, equipment, and subcontractor costs while partnering with Operations, Project Management, and customers to deliver competitive, profitable solutions across supermarkets, retail facilities,

Qualifications

• Minimum 7 years in commercial refrigeration/HVAC estimating.
• Experience with capital improvement, retrofit and new installations.
• Ability to manage multiple estimates and deadlines.
• Experience in union labor environments.

Responsibilities

• Develop detailed estimates for refrigeration and HVAC projects.
• Review drawings, specs, and bid documents to define scope.
• Takeoffs for labor, materials, equipment, and subcontractors.
• Solicit and compare vendor quotations.
• Identify risks and cost impacts.
• Prepare ROM, budgetary and detailed estimates; update pricing.

Skills

Analytical reasoning

Cost estimation

Project management

Communication

Risk assessment

Tools

Bluebeam

Job description

POSITION SUMMARY

The Senior Mechanical Estimator (Refrigeration & HVAC) is responsible for developing accurate estimates and customer-facing proposals for commercial refrigeration and HVAC replacement, retrofit, capital improvement, service, and construction projects.

This role evaluates labor, materials, equipment, subcontractor costs, and project risks while partnering with Operations, Project Management, and customers to develop competitive, profitable solutions. Projects may include supermarkets, grocery stores, retail facilities, warehouses, restaurants, higher education, hospitals, and general commercial facilities.

KEY RESPONSIBILITIES

Estimating & Project Evaluation

• Develop detailed estimates for refrigeration and HVAC replacements, retrofits, remodels, capital projects, and new installations.
• Review drawings, specifications, scopes of work, equipment schedules, bid documents, and customer requirements to define project scope and pricing.
• Perform labor, material, equipment, and subcontractor takeoffs and develop accurate project cost projections.
• Solicit, evaluate, and compare vendor and subcontractor quotations.
• Identify project risks, scope gaps, constructability concerns, and cost impacts.
• Conduct site visits, field investigations, project walkthroughs, and pre-bid meetings as needed.
• Prepare ROM, budgetary, conceptual, and detailed estimates and update pricing based on project revisions and market conditions.

Proposal Development

• Prepare customer-facing proposals including scope, pricing, assumptions, exclusions, and qualifications.
• Develop value-engineering recommendations and alternative solutions that support customer and business objectives.
• Present estimates and proposals to internal stakeholders and customers as required.

Operations & Project Support

• Partner with Operations, Project Management, Purchasing, and Finance to validate labor assumptions, schedules, resource requirements, and execution plans.
• Participate in estimate reviews, project handoff meetings, and project turnover activities.
• Support pricing for change orders, project modifications, and additional work opportunities.

Business Support

• Maintain estimating records, pricing databases, cost histories, and supporting documentation.
• Build and maintain strong relationships with customers, vendors, subcontractors, and internal stakeholders.
• Stay current on HVAC and refrigeration technologies, industry trends, and estimating best practices.
• Perform other duties and special projects as assigned.

REQUIRED QUALIFICATIONS

Education & Experience

• Minimum 7 years of experience in commercial refrigeration, HVAC, mechanical contracting, construction estimating, project management, field operations, or a related field.
• Demonstrated experience independently preparing estimates for commercial refrigeration and/or HVAC projects.
• Strong understanding of commercial refrigeration systems, HVAC equipment, installation methods, materials, and construction practices.
• Experience supporting replacement, retrofit, remodel, capital improvement, service, and new construction projects.
• Ability to manage multiple estimates and deadlines with minimal supervision.
• Experience working within a union labor environment, including familiarity with labor classifications, wage rates, productivity expectations, and labor agreements.

Preferred Qualifications

• Experience supporting supermarket, grocery, retail, restaurant, warehouse, industrial, or other multi-site commercial facilities.
• Experience with CO₂ refrigeration systems, rack systems, piping, controls, and leak detection technologies.
• Experience developing customer-facing proposals and value-engineering recommendations.
• Experience supporting national accounts or multi-site programs.
• Bluebeam experience preferred.

Skills & Competencies

• Strong analytical and problem-solving skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to identify project risks, scope gaps, and cost impacts.
• Ability to present technical information clearly and professionally.
• Strong organizational and time-management skills.
• Ability to balance technical, operational, and financial considerations.
• Self-motivated with the ability to work independently and manage multiple priorities.

Travel Requirements

Approximately 50% travel for customer meetings, site walks, pre-bid meetings, field investigations, and project reviews.
Travel throughout the Northeast and Mid-Atlantic regions, with additional travel as business needs require.

WORK ENVIRONMENT

Combination of office, customer-site, construction-site, and field environments. Frequent sitting, standing, walking, and computer use. Site visits may require walking through active construction areas, mechanical rooms, rooftops, warehouses, supermarkets, and other commercial facilities. Appropriate PPE must be worn when required.

ABOUT CITY FM

City Facilities Management (US) LLC is a leader in end-to-end integrated facilities management for some