Senior Material and Services Coordinator

Searchbox l.l.c.; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Arizona Public Service (APS) is seeking a Material and Services Coordinator to support construction and maintenance projects across our service area. You will ensure the right materials, equipment, and resources are available on schedule and safely delivered, partnering with teams, suppliers, and field personnel to solve problems.

The successful candidate will be organized, proactive, and customer-focused, with expertise in MAXIMO, ERP systems, and MS Office.

Qualifications

• High school diploma or GED completed; related coursework preferred.
• Advanced knowledge of materials/services coordination and related systems.
• Strong math and algebra skills.
• Experience with MAXIMO and ERP/inventory systems.
• Ability to interface with multiple teams and contractors.

Responsibilities

• Provide training and support for MAXIMO, Decision Support, and APS systems; coordinate material levels.
• Maintain MAXIMO and Decision Support data for equipment and materials.
• Approve and monitor material requests and expedite critical materials.
• Identify shortages and liaise with warehouses, carriers, and users to ensure on-time delivery.
• Provide cost information to help meet Capital and O&M budgets.
• Handle special warehouse/inventory projects as requested.
• Investigate material discrepancies and process journal vouchers.
• Collaborate with departments/contractors to resolve conflicts cost-effectively.

Skills

Materials coordination

Inventory systems

Communication

Contract procedures

Analytics

Education

High school diploma or GED

Tools

MAXIMO

Power BI

EPMS

MS Office

Access queries

Job description

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state's largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country's fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

At APS, we're looking for a Material and Services Coordinator who takes pride in supporting the work that powers Arizona every day. This role is ideal for someone who enjoys being part of a team, values operational excellence, and understands that behind every successful project is strong coordination and service.As a Material and Services Coordinator, you will play a critical role in ensuring construction and maintenance projects have the materials, equipment, and resources needed to be completed safely, efficiently, and on schedule. You'll partner with teams across APS and work closely with suppliers, warehouses, contractors, and field personnel to solve problems, remove obstacles, and help deliver reliable energy to the communities we serve.The successful candidate is organized, customer-focused, proactive, and proud to represent APS through their commitment to teamwork, accountability, and service. If you are energized by supporting others, making an impact behind the scenes, and contributing to work that matters,

Minimum Requirements

• High school diploma or GED.
• Advanced knowledge and expertise in Materials / Services Coordination activities and computer systems gained through related course work and on the job experience.
• Math skills that include the ability to apply basic algebraic formulas.
• Good working knowledge of contract procedures and construction and maintenance practices/standards/specifications.
• Advanced knowledge and expertise utilizing APS accounting and inventory computer systems, principles and procedures.
• Advanced expertise in the utilization of MAXIMO, Power BI, EPMS and MS Office products such as Access Query tools.
• Must be able to interface and communicate effectively with people.
• Requires specialized knowledge of the materials and equipment utilized in the assigned functional area.

Major Accountabilities

1. Provide training and technical support to other personnel in the utilization of MAXIMO, Decision Support, work processes and APS accounting systems and principals. Coordinate with warehouse personnel to ensure transfer and direct buy levels meet Material Request demands. Plan, order, and ensure required materials are in the storeroom. Prepare all documentation to issue and receive material for contract jobs, and to track costs.
2. Investigate and maintain accurate information on equipment and materials in MAXIMO and Decision Support computer databases.
3. Approve and monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates.
4. Identify material shortages and take required steps to expedite and eliminate delays. Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites.
5. Provide cost management information to management to assist in meeting Capital and O&M budget goals.
6. Perform special projects regarding warehouse and inventory issues as requested by management.
7. Research and resolve material discrepancies for specific projects and jobs. Complete journal vouchers assuring that charges are correctly distributed.
8. Effectively interface with various departments/contractors to ensure conflicts are resolved in a timely and cost effective manner.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Onsite: Requires work to be performed in the field and/or at an APS facility. Depending on the responsibilities of the role, this may include, but is not limited to, working at a power plant, job site, or in the community.

Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).

Role types are subject to change based on business need.

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