Senior Material and Services Coordinator

APS (Arizona Public Service); Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Arizona Public Service is seeking a qualified Material and Services Coordinator to ensure materials, equipment, and resources meet project needs. You will collaborate with APS teams, suppliers, warehouses, contractors, and field personnel to maintain safety, efficiency, and schedules while representing APS through teamwork and accountability.

The role emphasizes coordinating materials in construction and maintenance projects, optimizing processes, and delivering reliable energy to communities

Qualifications

• High school diploma or GED.
• Advanced knowledge and expertise in Materials / Services Coordination activities and computer systems.
• Math skills including basic algebra.
• Good working knowledge of contract procedures and construction/maintenance standards.
• Advanced knowledge of APS accounting and inventory systems.
• Advanced expertise using MAXIMO, Power BI, EPMS and MS Office.

Responsibilities

• Provide training and technical support for MAXIMO, Decision Support, and APS accounting systems; coordinate with warehouse to meet material demands.
• Maintain accurate MAXIMO and Decision Support data for equipment and materials.
• Approve material requests for projects and expedite critical materials to meet schedules.
• Identify shortages and coordinate expediting to avoid delays; liaise with warehouse, transporters, and field personnel.
• Provide cost management information to help meet budget goals.
• Perform special projects on warehouse and inventory issues as requested by management.
• Investigate material discrepancies and ensure proper cost distribution.
• Interface with departments/contractors to resolve conflicts cost-effectively.

Skills

MAXIMO

Power BI

EPMS

MS Office

Decision Support

Material Request

Communication

Education

High school diploma or GED

Tools

MAXIMO

Power BI

EPMS

MS Office

Access Query tools

Job description

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state's largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country's fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

At APS, we're looking for a Material and Services Coordinator who takes pride in supporting the work that powers Arizona every day. This role is ideal for someone who enjoys being part of a team, values operational excellence, and understands that behind every successful project is strong coordination and service.As a Material and Services Coordinator, you will play a critical role in ensuring construction and maintenance projects have the materials, equipment, and resources needed to be completed safely, efficiently, and on schedule. You'll partner with teams across APS and work closely with suppliers, warehouses, contractors, and field personnel to solve problems, remove obstacles, and help deliver reliable energy to the communities we serve.The successful candidate is organized, customer-focused, proactive, and proud to represent APS through their commitment to teamwork, accountability, and service. If you are energized by supporting others, making an impact behind the scenes, and contributing to work that matters, we encourage you to apply.

Minimum Requirements

• High school diploma or GED.
• Advanced knowledge and expertise in Materials / Services Coordination activities and computer systems gained through related course work and on the job experience.
• Math skills that include the ability to apply basic algebraic formulas.
• Good working knowledge of contract procedures and construction and maintenance practices/standards/specifications.
• Advanced knowledge and expertise utilizing APS accounting and inventory computer systems, principles and procedures.
• Advanced expertise in the utilization of MAXIMO, Power BI, EPMS and MS Office products such as Access Query tools.
• Must be able to interface and communicate effectively with people.
• Requires specialized knowledge of the materials and equipment utilized in the assigned functional area.

Major Accountabilities

1. 1) Provide training and technical support to other personnel in the utilization of MAXIMO, Decision Support, work processes and APS accounting systems and principals. Coordinate with warehouse personnel to ensure transfer and direct buy levels meet Material Request demands.Plan, order, and ensure required materials are in the storeroom. Prepare all documentation to issue and receive material for contract jobs, and to track costs.
2. 2) Investigate and maintain accurate information on equipment and materials in MAXIMO and Decision Support computer databases.
3. 3) Approve and monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates.
4. 4) Identify material shortages and take required steps to expedite and eliminate delays.Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites.
5. 5) Provide cost management information to management to assist in meeting Capital and O&M budget goals.
6. 6) Perform special projects regarding warehouse and inventory issues as requested by management.
7. 7) Research and resolve material discrepancies for specific projects and jobs. Complete journal vouchers assuring that charges are correctly distributed.
8. 8) Effectively interface with various departments/contractors to ensure conflicts are resolved in a timely and cost effective manner.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Onsite: Requires work to be performed in the field and/or at an APS facility. Depending on the responsibilities of the role, this may include, but is not limited to, working at a power plant, job site, or in the community.

• Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).
• Role types are subject to change based on business need.