Senior Marketing Events Coordinator

USA Alston & Bird; Washington (District of Columbia); On-site; USD 90,000 - 100,000; Full time

Job summary

USA Alston & Bird in Washington DC is seeking a Senior Marketing Events Coordinator to coordinate various marketing initiatives. You will manage the logistics of client events, negotiate benefits for firm sponsorships, and oversee the client entertainment ticket program.

The ideal candidate has a Bachelor’s degree in a relevant field and at least 6 years of event planning experience. The role requires strong organizational skills and a focus on exceptional service in a hybrid work arrangement.

Qualifications

• 6+ years of experience in event planning within a law firm or professional services environment.
• Strong project management and organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, with a client-focused mindset.

Responsibilities

• Coordinate and execute client programs such as seminars, webinars, receptions, dinners, and special events.
• Manage firm sponsorships, negotiate benefits, and ensure alignment with firm objectives.
• Maintain the client entertainment ticket program for designated offices.

Skills

Event Planning

Project Management

Communication

Creativity

Collaboration

Education

Bachelor’s degree in Marketing, Communications, Hospitality, or related field

Tools

Microsoft Office

CRM systems

Virtual event platforms

Job description

Senior Marketing Events Coordinator

Location: Washington DC

Work Arrangement: Hybrid

Classification: Non-exempt

General Summary

The Senior Marketing Events Coordinator is responsible for coordinating and executing a variety of marketing initiatives within the Events Team of Marketing & Business Development. The role facilitates the planning of client events in-person and virtually, manages firm sponsorships, client gift programs, and the client entertainment ticket program across offices.

Essential Duties

• Event Planning & Execution – Coordinate and execute client programs such as seminars, webinars, receptions, dinners, and special events; manage event logistics from start to finish, including venue sourcing, vendor negotiation, vendor coordination, invite distribution, budgeting, and on-site execution; support development of program materials, multimedia elements, and communications; oversee registration, attendee experience, CLE coordination (as applicable), and post-event follow-up.
• Sponsorships & Client Engagement – Manage firm sponsorships, negotiate benefits, coordinate deliverables, and ensure alignment with firm objectives; support client engagement initiatives, including event-related communications and follow-up.
• Client Entertainment Season Ticket Program – Maintain the client entertainment ticket program for designated offices, manage inventory, vendor relationships, internal communications, ticket allocation, electronic transfer, tracking, reporting, and research on new opportunities.
• Programs & Operations – Coordinate the firm’s client gift and holiday programs, including sourcing and logistics, and maintain accurate records and reporting across marketing systems.
• Collaboration & Stakeholder Engagement – Serve as key point of contact with vendors, venues, and industry partners; collaborate with marketing, practice groups, and cross‑functional teams across offices; partner with internal departments such as Conference Services, CLE, IT, and Communications Technology & Systems.
• Technology Utilization – Use firm tools and platforms such as Microsoft Office, Teams, Zoom, CRM systems, and marketing automation tools to manage programs and track results.

Skills Needed to Be Successful

• Positive, high‑energy approach with a commitment to exceptional service
• Strong attention to detail and ability to execute seamlessly under pressure
• Creativity and innovation in designing engaging client experiences
• Ability to work collaboratively with professionals at all levels of the organization
• Flexibility and adaptability in a dynamic, fast‑paced environment

Education and Experience

• Bachelor’s degree in Marketing, Communications, Hospitality, or related field
• 6+ years of experience in event planning within a law firm or professional services environment
• Strong project management and organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills, with a client‑focused mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual event platforms (Teams, Zoom)
• Willingness to travel (primarily domestic, occasional international) and support morning/evening events and occasional weekend events
• Knowledge of the Washington D.C. area restaurant and hospitality scene, including experience sourcing venues for client‑facing events
• Prior experience managing or supporting client gifting programs, with a focus on delivering thoughtful, high‑quality, and brand‑aligned items

Salary

Salary range for this position in Washington DC: $90,000 – $100,000, based on experience and qualifications.

Equal Opportunity Employer

Alston & Bird LLP is an Equal Opportunity Employer and does not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of sex, race, age, religion, color, national origin, ancestry, disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military, or veteran status.

If you need assistance or an accommodation due to a disability, please contact [e-mail].