Senior Manager Workforce Grants Administration

C001 Dallas College; États-Unis; Sur place; USD 62 000 - 76 000; Plein temps

Résumé du poste

Dallas College is seeking a Senior Manager, Workforce Grant Administration to lead post-award grant management, ensuring compliance and effective use of resources across programs, finance, data, and sponsored programs. You will drive processes, monitor milestones, and support audits.

The role emphasizes collaboration, accountability, and continuous improvement in stewarding workforce investments for student and community outcomes.

Qualifications

• Knowledge of post-award grant administration and the grant lifecycle.
• Familiarity with sponsor requirements, 2 CFR Part 200 and related policies.
• Ability to review budgets, expenditures and reporting requirements.
• Skill coordinating across program operations, finance, data, and sponsored programs.

Responsabilités

• Lead administration of workforce grant awards through post-award lifecycle.
• Coordinate with program, finance, data, and institutional teams for compliance and reporting.
• Review grant terms, budgets, and sponsor requirements to set timelines and deliverables.
• Monitor expenditures, documentation, and milestones; identify risks and address them.
• Develop grant admin processes, tracking systems, and documentation standards.
• Coordinate amendments, extensions, and changes in scope with stakeholders.
• Provide guidance and training on grant administration processes.
• Support audits, sponsor reviews, and grant closeout activities.

Connaissances

Grant administration

Post-award lifecycle

Budget monitoring

Stakeholder coordination

Team leadership

Formation

Bachelor’s degree in business administration, public administration, finance, accounting, higher education administration, grants management, social sciences or a related field.

Description du poste

Weekly Work Hours 40 Compensation Range Staff Range N06 Salary Minimum $68,840.00 Annually FLSA United States of America (Exempt) Work Location All positions are considered on-site roles. After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy. Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type Staff

Make an Impact Through Workforce Funding Dallas College is seeking a collaborative and strategic leader to serve as Senior Manager, Workforce Grant Administration. In this role, you will oversee the administration of workforce grant awards and help ensure grant-funded initiatives are implemented effectively, remain compliant with sponsor requirements, and deliver meaningful results for students, employers, and the communities we serve. You will partner closely with program, finance, data, and sponsored-program teams to support the successful management of grant-funded workforce initiatives from award through closeout. This is an excellent opportunity for a professional who is passionate about workforce development, operational excellence, and stewarding resources that expand educational and economic opportunities.

What You'll Do

• Lead the administration of workforce grant awards throughout the post-award lifecycle.
• Coordinate with program, finance, data, and institutional teams to ensure compliance, reporting, and successful grant implementation.
• Review grant agreements, budgets, terms, and sponsor requirements to establish clear expectations, timelines, and deliverables.
• Monitor expenditures, reporting requirements, documentation, and key milestones; identify and address potential risks.
• Develop and maintain grant administration processes, tracking systems, and documentation standards that promote accountability and consistency.
• Coordinate grant modifications, including budget revisions, amendments, extensions, and changes in scope.
• Provide guidance, training, and technical support to stakeholders on grant administration requirements and processes.
• Support audits, sponsor monitoring activities, and grant closeout by ensuring records are complete, organized, and audit-ready.
• Identify opportunities to improve processes and strengthen stewardship of grant-funded resources.

Leadership Responsibilities

• Recruit, develop, coach, and retain a high-performing team.
• Foster a culture of accountability, collaboration, and continuous improvement.
• Establish clear performance expectations and support employee growth and development.
• Manage performance and align team priorities with departmental and institutional goals.

Why Join Dallas College?

At Dallas College, you'll help maximize the impact of workforce grant investments that create pathways to education, career advancement, and economic mobility. Your work will directly support programs that strengthen our workforce, empower students, and transform communities across the region.

Position / Job Summary

The purpose of this position is to support the mission and strategic goals of Dallas College by providing leadership and oversight for the effective administration of Workforce grant awards throughout the post-award lifecycle. The Senior Manager, Workforce Grant Administration works across programmatic, fiscal, data, and institutional functions to promote coordinated grant implementation, accountability, and adherence to award and sponsor requirements. This role plays a vital part in advancing the College’s commitment to transforming lives and communities through higher education by strengthening the administration of grant-funded workforce initiatives and helping ensure external resources are effectively managed to support student, workforce, and community outcomes.

Essential Duties & Responsibilities

Coordinates grant administration across programmatic, fiscal, data/reporting, and institutional functions to ensure responsibilities are clearly understood, grant requirements are addressed timely, and issues affecting successful award administration are identified and elevated for resolution.

Reviews and interprets grant agreements, statements of work, award terms and conditions, sponsor guidance, approved budgets, and applicable grant requirements to establish administrative requirements, responsibilities, timelines, deliverables, and documentation expectations.

Maintains oversight of the administrative status of Workforce grants, including award periods, deliverables, expenditures in relation to approved budgets, reporting requirements, required documentation, modifications, extensions, and closeout activities, and communicates emerging risks or concerns to appropriate leadership.

Establishes and maintains consistent grant administration practices, administrative processes, grant files, calendars, documentation standards, and tracking processes to strengthen accountability, continuity, sponsor readiness, and effective stewardship of grant-funded resources.

Coordinates the development and processing of grant amendments, extensions, budget revisions, changes in scope, and other award modifications in collaboration with program leadership, Finance, Data and Analytics, the Division of Sponsored Programs, Foundation, and other appropriate institutional partners.

Provides technical guidance and support to Workforce grant stakeholders regarding grant administration requirements, documentation, timelines, and established processes; develops procedures, tools, checklists, and training resources that promote consistent grant administration practices.

Supports grant monitoring, sponsor reviews, audits, and closeout activities by ensuring Workforce grant records and supporting documentation are complete, organized, accessible, and responsive to applicable award and institutional requirements.

Completes required Dallas College Professional Development Hours per Academic Year. All employees are required to complete a minimum of 19 hours. People leaders are required an additional 16 hours of leadership development.

Performs other duties not listed as assigned.

People leaders are required to exercise full discretion and decision-making authority in the recruitment, selection, hiring, mentoring, coaching, development & termination of staff, ensuring alignment with organizational goals, budgetary constraints, and workforce planning strategies. Drive high performance by administering the performance management process timely, setting clear expectations, conducting performance evaluations, and implementing initiatives that enhance employee engagement, motivation, and retention.

Education Required

• Bachelor’s degree in business administration, public administration, finance, accounting, higher education administration, grants management, social sciences or a related field.

Experience Required

• Four (4) years of progressively responsible experience in grant administration, grant management, sponsored programs, or a closely related field, including demonstrated experience with post-award grant administration.
• Demonstrated experience administering multiple grant awards with concurrent budgets, deliverables, recording requirements, deadlines, and stakeholder responsibilities.
• Demonstrated experience reviewing and applying grant award terms and conditions, sponsor requirements, policies and procedures, and applicable federal and/or state grant requirements.
• Demonstrated experience coordinating grant activities across multiple functional areas such as program operations, finance, data/reporting, procurement, and sponsored programs.

Other Preferred Qualifications for Role – Education

• Master’s degree in business administration, public administration, finance, accounting, higher education administration, grants management, or a related field.

Other Preferred Qualifications for Role – Experience

• Experience administering a portfolio of federal, state, local, and/or private grant awards within higher education, workforce development, government, or another complex organization.
• Experience with comprehensive post-award grant administration, including award implementation, budget monitoring and coordination, reporting, amendments, extensions, sponsor requirements, monitoring preparation, and closeout.
• Experience applying federal grant requirements, including 2 CFR Part 200, and interpreting sponsor-specific grant requirements.
• Experience coordinating grant administration across programmatic, fiscal, data/reporting, and institutional functions.
• Experience developing and implementing grant administration procedures, internal administrative controls, technical guidance, training, checklists, or other standardized grant-management resources.

Certification

• Professional certification in grants management, research administration, project management, or a related field is preferred.
• Bilingual or multilingual preferred.

Background Checks

• Will be subject to a criminal background check.
• Some positions may be subject to a fingerprint check.

Knowledge, Skills, and Abilities

Comprehensive knowledge of post-award grant administration and the grant lifecycle, including award implementation, ongoing administration, modifications, reporting requirements, and closeout.

Knowledge of federal, state, local, and private grant requirements and the ability to interpret and apply award terms and conditions, statements of work, sponsor guidance, institutional policies and procedures, and applicable regulations.

Ability to review grant budgets, expenditures, deliverables, timelines, and supporting documentation to identify administrative concerns, inconsistencies, emerging risks, and matters requiring follow-up or escalation.

Strong ability to coordinate grant administration across programmatic, fiscal, data/reporting, Sponsored Programs, Foundation, and other institutional functions while maintaining appropriate roles, responsibilities, and accountability.

Ability to manage multiple grant awards, competing priorities, deadlines, deliverables, and stakeholder responsibilities with a high degree of accuracy, organization, and attention to detail.

Strong analytical, critical-thinking, and problem-solving skills with the ability to assess complex grant administration issues, determine appropriate next steps, and escalation matters when institutional interpretation or approval is required.

Strong written and verbal communication skills with the ability to explain complex grant requirements clearly and provide effective technical guidance to individuals with varying levels of grant experience.

Ability to exercise sound independent judgment, establish priorities, follow issues through resolution, and work effectively in a collaborative, cross-functional environment.

Strong interpersonal and relationship-management skills with demonstrated ability to build productive working relationships and facilitate accountability across multiple functional areas without assuming ownership of those functions.

Proficiency in Microsoft Office applications and the ability to effectively use grant-management, financial, reporting, project-management, and other enterprise systems necessary to administer and track grant activities.

Other Preferred Qualifications for Role – Advanced Knowledge

Advanced knowledge of federal grant administration requirements, including 2 CFR Part 200, and familiarity with state and workforce-development grant requirements.

Knowledge of higher education and workforce-development environments, including the relationship among grant administration, program implementation, fiscal management, data/reporting, and institutional sponsored-program functions.

Skill in developing and implementing standardized grant administration procedures, tools, workflows, checklists, training resources, and other practices that strengthen consistency and operational effectiveness.

Ability to analyze grant and portfolio information to identify trends, recurring administrative issues, process gaps, and opportunities for continuous improvement.

Knowledge of practices supporting sponsor monitoring, audit readiness, corrective-action responses, award modifications, and grant closeout.

Competencies

Accountable Adaptable Solution Oriented Collaborates Communicates Effectively Empowers Teams Communicates Effectively

Work Condition Environment / Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodation(s) may be made to individuals with physical challenges to perform the essential duties and responsibilities. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do. Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

Applications Deadline

November 4, 2026

Locations

• Brookhaven
• Cedar Valley Campus
• Eastfield
• El Centro
• Mountain View
• North Lake
• Richland