Senior Manager - Payroll Tax Services

Consumer Direct Care Network; Northern (KY); On-site; USD 100,000 - 160,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Vacation time

Profit-sharing

401(k) match

Life Insurance

Job summary

Consumer Direct Care Network is seeking a Senior Manager, Payroll Tax Services to lead a high-volume, multi-state payroll tax operation supporting 100,000+ employer accounts and $1B+ in annual payroll taxes.

You will guide managers, ensure regulatory compliance, and drive continuous improvement while partnering with internal teams and state/federal tax agencies. Travel up to 15% may be required.

Qualifications

• Bachelor's Degree in Accounting, Finance, or a related field preferred.
• 5+ years of leadership in a high-volume, multi-state payroll tax environment.
• Experience with ADP MasterTax, Workday or comparable systems; Solomon experience preferred.
• Knowledge of FEA, federal/state payroll tax requirements and related audits.

Responsibilities

• Lead, coach, and develop managers and teams to drive accountability and continuous improvement.
• Ensure regulatory compliance and accurate payroll tax processing across jurisdictions.
• Oversee reconciliations, deposits, filings, and year-end tax reporting.
• Maintain relationships with federal and state tax agencies to facilitate issue resolution.
• Partner with internal teams for state tax accounts, SUTA rates, and local tax compliance.
• Monitor performance against KPIs and SLAs, and drive process improvements.

Skills

Leadership

Tax regulations

Analytical skills

Team leadership

Remote leadership

Education

Bachelor's degree in Accounting/Finance

CPA/CPP preferred

Tools

ADP MasterTax

Workday

Dynamics Solomon

Job description

Culture Vision at Consumer Direct Care Network

At CDCN, we strive to create a workplace where everyone is supported and motivated to be their best; we collaborate on shared goals and celebrate our accomplishments.

WE WELCOME YOU INTO A GROWING COMPANY

Consumer Direct Care Network is all about caring for people. Care is at our core, and we strive to live up to it every day. We provide services in 14 states across the USA, and our programs grow every year. We specialize in home and community-based services that support individuals with disabilities and older adults so they can remain in their homes and communities.

JOB SUMMARY

The Senior Manager, Payroll Tax Services oversees a high-volume, multi-state payroll tax operation supporting more than 100,000 employer accounts and over $1 billion in annual payroll tax payments and filings. The role ensures regulatory compliance, operational effectiveness, and accurate tax processing across multiple jurisdictions. This position leads teams, develops talent, and drives continuous improvement initiatives. The Senior Manager collaborates with internal stakeholders to support business objectives and deliver reliable, high-quality payroll tax services.

JOB DUTIES

• Lead, coach, and develop managers, supervisors, and team members, fostering accountability, transparency, and continuous improvement.
• Interpret, apply, and train teams on payroll tax regulations, including Fiscal/Employer Agent (FEA) requirements, Difficulty of Care exemptions, IRS Notice 2014-7, and applicable Internal Revenue Code provisions.
• Oversee accurate and timely completion of payroll tax reconciliations, tax deposits, quarterly and annual filings, state employer filings, annual information returns, and W-2 reporting.
• Oversee payroll tax audits and ensure audit documentation is maintained, accurate, and readily available for internal and external review.
• Build and maintain productive relationships with federal and state tax agencies to facilitate issue resolution and operational efficiency.
• Partner with internal teams to support state tax account maintenance, SUTA rate management, and compliance with state and local tax requirements.
• Monitor and improve performance against key performance indicators, service level agreements, compliance standards, and operational objectives.
• Lead hiring, onboarding, training, coaching, and performance management activities for assigned teams.
• Partner with organizational leaders to support business continuity and recovery planning efforts.
• Resolve complex payroll tax matters through sound analysis, problem-solving, and decision-making.
• Direct the review and resolution of payroll tax notices, agency correspondence, and escalated tax issues.
• Prepare and present operational reports, compliance updates, risk assessments, and strategic initiative progress to leadership.
• Identify and implement process improvements, automation opportunities, and operational efficiencies to enhance service delivery.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor's Degree in Accounting, Finance, or a related field preferred.
• 5+ years of progressive leadership experience in a high-volume, multi-state payroll tax environment, including leadership of managers, supervisors, or large operational teams.
• Experience with ADP MasterTax, Workday, or comparable payroll tax systems required; Dynamics Solomon experience preferred.
• Working knowledge of Internal Revenue Code Section 3504, shared liability concepts, and aggregate filing requirements.
• Comprehensive knowledge of payroll tax regulations, including Fiscal/Employer Agent (FEA) processing, Difficulty of Care exemptions, family member payroll tax exemptions, and FICA refund procedures.
• CPP, CPA, or equivalent payroll tax certification preferred.
• Strong analytical, problem-solving, decision-making, and organizational skills.
• Ability to manage multiple priorities in a fast-paced, evolving environment.
• Demonstrated success building and maintaining collaborative, high-performing teams.
• High level of integrity, professionalism, and sound judgment.
• Experience leading remote teams preferred.
• Ability to travel up to 15% as required.
• Ability to work flexible and/or extended hours, if needed, to meet job requirements
• Ability to pass required background screening
• Employees must provide their own reliable internet if working a remote/hybrid position

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WHAT'S IN IT FOR YOU

When you join Consumer Direct Care Network, you will be exposed to numerous professional development opportunities. We welcome your contributions and value your integrity as we collaborate on work that moves us all toward a compassionate community. We have a long history of helping individuals build their careers in the home-care industry. This is truly a place where there is something for everyone, whether you are looking to support a particular lifestyle, seeking professional growth, or seeking new and challenging work, all in an expanding nationwide company with that small-company feel. Most importantly, you will experience the satisfaction of working in a culture built on caring. Caring for others comes naturally at Consumer Direct Care Network, based on our long history of connecting people and championing change, all geared toward helping others. We are proud of the longevity and loyalty of our employees. Their commitment to doing good work is what makes us a leader in the industry.

As a Consumer Direct Care Network team member you will receive:

• A rewarding career helping others
• Fun and engaging work environment built on team unity
• Job satisfaction knowing you make a difference in the work you do and lives we serve
• Professional training to help advance your skills for career development

Based on your position and employment status, you may be eligible for:

• Medical, Dental, and Vision Insurance
• Vacation accrued at 3.07 hours per pay period to use when accrued
• Profit-sharing for employees in good standing
• Two Paid Floating Holidays
• Paid Safe Sick Time accrued at 1 hour per 30 worked to use when accrued
• 401(k) Retirement plan & discretionary company match
• Company-Paid Life Insurance
• Supplemental Life, Accident, Critical Illness, and Hospital benefits
• Short and Long-Term Disability
• Flexible Spending Account
• Employee Assistance Program
• Pet Insurance

WHO WE ARE

Consumer Direct Care Network specializes in home and community-based services that assist older adults and individuals of all ages with disabilities and impairments to continue to live their lives independently in their own homes and communities. We provide coordinated service delivery in 14 states. Our services span from financial management services and support brokerage to traditional agency in-home care and caregiving to behavioral health. We have extensive experience with Medicaid, Medicare, private insurance, and with supporting people who pay for their own care.

Your opportunities within our network are endless, it’s not just a job, it’s a career… advance it with the Consumer Direct Care Network!

The Consumer Direct Care Network and its subsidiaries are an Equal Opportunity Employer and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In accordance with the Immigration and Reform Control Act (IRCA), you may only work at Consumer Direct Care Network if you are legally authorized to work in the United States. Consumer Direct Care Network does not provide visa sponsorship or STEM OPT extensions to employees.

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