Senior Manager, Medical Affairs Operations

BridgeBio Inc.; San Francisco (CA); Hybrid; USD 165,000 - 190,000; Full time

Benefits offered by this job

Market-leading compensation

401(k) with employer match

Employee Stock Purchase Program (ESPP)

Pre-tax commuter benefits

Referral bonus

Job summary

BridgeBio is seeking a Senior Manager, Medical Affairs Operations to serve as the operational engine for the Medical Affairs Function. You will own budgets, contracts, and cross-functional coordination to execute medical strategy on time and within budget while maintaining compliance with SOPs.

You will partner with Finance, Legal, and scientific teams, managing advisory boards, sponsorships, grants, and congress activities.

Qualifications

• Bachelor's degree in a relevant field.
• 5+ years in Medical Affairs operations, medical or clinical program management, or a similar operations role.
• Experience managing budgets, forecasts, purchase orders, and vendor or contract administration with Finance/Legal.
• Hands-on experience executing advisory boards, sponsorships, grants, or contracted services from initiation through payment and close-out.
• Proven congress or large-meeting logistics experience, including vendor management and materials coordination.
• Experience supporting or coordinating medical/legal/regulatory review submissions.
• Excellent project management with multiple concurrent workstreams.
• Knowledge of PhRMA Code, Sunshine Act, OIG guidance as applied to advisory boards, sponsorships, grants, and HCP engagements.
• Strong cross-functional communication and stakeholder management skills.

Responsibilities

• Serve as the operational engine behind the Medical Affairs Function plan and ensure on-time, on-budget execution in compliance with SOPs.
• Own contract workflow and logistics for advisory boards; manage initiation, routing, fair market value, execution, amendments, and close-out with vendors for venue and tech needs.
• Coordinate annual and quarterly MAF planning cycles, drive timelines, templates, inputs, and reviews to keep process on schedule and budget commitments.
• Maintain the master MAF activity calendar, sponsorship windows, contracting lead times, and congress deadlines.
• Track sponsorship entitlements and maximize opportunities.
• Coordinate logistics for meetings with society leaders: scheduling, agendas, and on-site delivery.
• Oversee congress operations: room reservations, badges, registration, and vendor coordination.
• Support medical communications with production, shipment, tracking, and on-site delivery of materials.

Skills

Budget management

Vendor management

Project management

Cross-functional collaboration

Medical affairs operations

Advisory boards

Regulatory compliance knowledge

Large meetings coordination

Regulatory submissions

Communication with leadership

Education

Bachelor's degree

Job description

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on

In 2015, we pioneered a "moneyball for biotech" approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allowsscience and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

What You'll Do

The Senior Manager, Medical Affairs Operations is the operational engine behind execution of the Medical Affairs Function (MAF) plan. This role owns the processes, timelines, tracking, and cross-functional coordination that allow medical strategy to be executed on time, on budget, and in compliance with company SOPs.

The core of the role is the interface between Medical Affairs and the budget, contracting, and procurement organization. This individual partners directly with cross-functional teams to ensure MAF activities are properly scoped, contracted, funded, tracked, and closed out. This spans MLR submissions, advisory boards, sponsorships, grants, congresses, and vendor engagements.

This position suits a highly organized project manager who is energized by making complex, multi-stakeholder plans happen.

Key Responsibilities

• Serve as the primary Medical Affairs liaison to the budget, contracting, and procurement teams to ensure timely and compliant execution of all MAF activities
• Own contract workflow and logistical organization for advisory boards; this involves contract initiation, routing, fair market value documentation, execution, amendments, and close-out along with liaising with vendors for venue and technology needs.
• Coordinate the annual and quarterly MAF planning cycle, driving timelines, templates, inputs, and reviews to keep the process on schedule, spend to date, budget commitments
• Maintain the master MAF activity calendar, including sponsorship submission windows, contracting lead times, and congress sponsorship deadlines,
• Build and maintain a professional society sponsorship entitlement tracker maximizing sponsorship opportunities
• Coordinate logistics for meetings with society and organization leaders on behalf of medical leadership: scheduling, agendas
• Own congress operational execution: meeting room and workspace reservations, badge and registration management, and vendor coordination
• Liaise with scientific communications team to help manage production, shipment, tracking, and on-site delivery of medical and booth materials, with clear ownership of quantities, timelines, and approval status
• Serve as the operational point of contact with congress organizers, hotels, exhibit houses, AV vendors, and logistics providers
• Assist Medical Directors with MLR submissions — compiling submission packages, routing materials, tracking review status, monitoring turnaround times, and following up to keep materials moving

Where You'll Work

This is either a hybrid role requiring in-office collaboration 2-3x per week in our San Francisco Office, or a U.S.-based remote role that will require quarterly, or as needed, visits to our San Francisco Office.

Travel up to 25% is expected for scientific congresses, advisory boards, company-sponsored symposia, KOL engagements, and key internal meetings.

Who You Are

• Bachelor's degree
• 5+ years of experience in Medical Affairs operations, medical or clinical program management, or a comparable operations role within pharmaceutical, biotech, or medical device
• Demonstrated experience managing budgets, forecasts, purchase orders, and vendor or contract administration in partnership with Finance and Legal
• Hands-on experience executing advisory boards, sponsorships, grants, or contracted service engagements from initiation through payment and close-out
• Proven congress or large-meeting logistics experience, including vendor management and materials coordination
• Experience supporting or coordinating medical/legal/regulatory review submissions
• Excellent project management skills with a track record of managing multiple concurrent workstreams
• Working knowledge of pharmaceutical compliance requirements (PhRMA Code, Sunshine Act, OIG guidance) as they apply to advisory boards, sponsorships, grants, and HCP engagements
• Excellent project management skills with the ability to manage multiple concurrent workstreams
• Strong cross-functional communication and stakeholder management skills, comfortable interacting with both internal leadership and external society representatives

Preferred

• Experience in a rare disease, launch-stage, or high-growth biotech environment
• Experience building or scaling Medical Affairs operational infrastructure where processes did not previously exist
• Experience managing a sponsorship portfolio and tracking benefit realization
• Familiarity with contract lifecycle management and MLR review platforms

At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this salary range may not reflect positions based in other states.

Salary

$165,000 - $190,000 USD

As a global company, our comprehensive benefits may vary based on location. We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return.

For BridgeBio Full-Time U.S Based Roles

Financial & Rewards

• Market-leading compensation
• 401(k) with employer match
• Employee Stock Purchase Program (ESPP)
• Pre-tax commuter benefits (transit and parking)
• Referral bonus for hired candidates
• Subsidized lunch and parking on in-office days

Health & Well-Being

• 100% employer-paid medical, dental, and vision premiums for you and your dependents
• Health Savings Account (HSA) with annual employer contributions, plus Flexible Spending Accounts (FSA)
• Fertility & family-forming benefits
• Expanded mental health support (therapy and coaching resources)
• Hybrid work model with flexibility
• Flexible, "take-what-you-need" paid time off and company-paid holidays
• Comprehensive paid medical and parental leave to care for yourself and your family

Skill Development & Career Paths

• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, & BetterUp Coaching
• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities

By applying, you acknowledge that BridgeBio will process your personal information as described in our Global Candidate Privacy Notice.