Senior Manager, HCM Systems

Rubrik; Palo Alto (CA); Hybrid; USD 181,000 - 271,000; Full time

Job summary

Rubrik is seeking a Senior Manager, HCM Systems in Palo Alto to lead HR systems strategy and roadmap in partnership with IT. You will manage a team, drive HR programs, and advance Workday HCM, AI-enabled processes, and other HR applications to support business goals.

You will own the business roadmap, coordinate with leadership, and ensure robust reporting, change management, and user readiness across HR systems and analytics.

Qualifications

• 8+ yrs HR systems experience, including 3+ yrs with Workday and any modern ATS system
• 4+ years experience in people management
• 4+ years of project management including managing multiple complex technology projects with client mgmt, requirements gathering, change mgmt, reporting, and rollout
• Solid AI experience - preferably with Claude as well as AI embedded functionality in HR systems
• Proficient using Google Sheets and Excel + Jira tools for data analysis and modeling
• Efficient at compiling lists of 100+ requests, categorizing, analyzing, and prioritizing with SLAs and a roadmap

Responsibilities

• Lead HR systems strategy and roadmap in partnership with IT.
• Own HR technology business roadmap and align with leadership and IT; ensure Jira alignment and reporting.
• Prepare system usage and project statistics; develop new metrics and analytics for quarterly updates.
• Drive annual HR programs (Compensation, Benefits, Performance, Talent) and manage rollout.
• Collaborate with various HR and IT stakeholder groups to gather requirements and prioritize work.

Skills

Workday HCM

HR systems

Project management

AI in HR

Data analysis with Excel/Sheets

Stakeholder management

Education

BA/BS in Business/Information Systems/HR or similar

Tools

Jira

Google Sheets

Excel

Greenhouse

Docebo

Qualtrics

Job description

Reporting to the VP of Total Rewards and HCM, Rubrik is seeking a Senior Manager, HCM Systems to join our world-class People organization as we scale at a rapid pace. As a key member of the People team, this role will be responsible for harnessing our mission, values, and culture to provide strategic direction, in partnership with IT, manage projects and priorities for Workday HCM, Greenhouse, and other HR applications.

This position is located in Palo Alto and works a hybrid schedule (3 days in the office) This role is responsible for HCM strategy including incorporating AI into our existing and future processes/tools, developing the business roadmap, requirement definitions, business process design, user testing, Workday operational reporting, change management, business readiness, program roll-out and first line support. Fostering a strong partnership with IT is key as they manage configuration, build, deployment, complex reporting/data loads, and other technical project work. This is an exciting opportunity to combine strategy with a lot of creativity and cross functional partnership to drive business impact.

Team Management (~20% of time)

• Manage a team of 4 (2 regular FTE + 2 contractors). Provide direction, counsel, and set goals for career growth and development. Ensure the team is appropriately staffed and supported.
• Ensure cross-training of all team members on key systems and processes; provide back up for team members during times of high volume workload or when out of the office.
• Monitor and report on team utilization for projects and KTLO tickets
• Participate in Leadership meetings including topics related to goal setting, roadmap development, team management and recognition practices, budgeting, etc.

HR Systems Strategy, Planning, and Management Reporting (~20% of time)

• Partner closely with IT management to drive progress against the People technology roadmaps
• Own HR technology business roadmap. In collaboration with the People Leadership team and IT, review and adjust the roadmap as needed to ensure a roadmap that balances projects that "keep the lights on" with strategic initiatives. Partner with IT to make sure all roadmap items are appropriately captured in Jira and aligned with management reporting for both HR and IT. Ensure ROI process & metrics are outlined in framework, reporting and analytics are integrated in strategy and the roadmap proactively addresses other business group needs for employee data and interfaces.
• Participate in the regular review and prioritization of HR systems tasks and small projects.
• Preparation of system usage & project/program statistics; develop new and innovative metrics and systems analysis for quarterly update presentations.
• Keep current on key HR systems technology & trends with a focus on AI and emerging technologies; network with other companies and professional organizations to stay abreast of best practices in HR systems and reporting technology.

HR Projects and Prioritization (~60% of time)

• Drive systems projects for annual HR programs including Compensation planning (Bonus, Salary, Promo, and Equity reviews), Benefits enrollment as well as Performance & Talent Management. Responsibilities (shared with the team) include requirements gathering & documentation, system testing, business readiness, preparation of documentation, training, and communications, etc.
• Work with customer groups (Total Rewards, Talent Acquisition, Talent Development, People Operations, and others) to gather new system requirements and create project and budget justification analysis and presentations.
• Participate as Peer Reviewer for systems projects as requested.

Requirements

• 8+ yrs HR systems experience, including 3+ yrs with Workday and any modern ATS system
• 4+ years experience in people management
• 4+ years of project management including managing multiple complex technology projects simultaneously with full responsibility for client mgmt, requirements gathering, change mgmt, reporting, business process change, and support roll-out
• Solid AI experience - preferably with Claude as well as AI embedded functionality in HR systems
• Proficient using Google Sheets and Excel + Jira tools for data analysis and modeling
• Efficient at compiling lists of 100+ requests, categorizing, analyzing, and recommending prioritization with SLAs and a roadmap to complete the work (or cancel/defer requests)
• BA/BS (or equivalent) in Business, Information Systems, HR, or similar field

Experience with Greenhouse, Docebo, Qualtrics, Jira, other Analytics / data warehouse tool experience is a plus

The minimum and maximum base salaries for this role are posted below; additionally, the role is eligible for bonus potential, equity and benefits. The range displayed reflects the minimum and maximum target for new hire salaries for the role based on U.S. location. Within the range, the salary offered will be determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

US Pay Range

$180,600—$271,000 USD

Join Us in Securing and Accelerating the World's AI Transformation

Rubrik (RBRK), the Security and AI Operations Company, leads at the intersection of data protection, cyber resilience, and enterprise AI acceleration. Rubrik Security Cloud delivers complete cyber resilience by securing, monitoring, and recovering data, identities, and workloads across clouds. Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes.

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Inclusion @ Rubrik

At Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.

Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.

Our inclusion strategy focuses on three core areas of our business and culture:

• Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.
• Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.
• Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.

Equal Opportunity Employer/Veterans/Disabled

Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law. Rubrik provides equal employment opportunities to employees and applicants in all terms and conditions of employment, including recruiting, hiring, promotion, compensation, training, leave, and termination.

Rubrik provides reasonable accommodations to qualified applicants and employees with disabilities in accordance with applicable law. If you need an accommodation to participate in the application process or to perform your job, please contact [e-mail]. Accommodations may include changes to the application process, documents in an alternate format, a sign language interpreter, or specialized equipment.

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