Senior Manager, GI2 TAU Business Operations

Takeda Pharmaceuticals; Cambridge (MA); Hybrid; USD 137,000 - 216,000; Full time

Job summary

A leading pharmaceutical company seeks a Senior Manager for GI2 TAU Business Operations in Cambridge. This role involves strategic management, project oversight, and optimizing processes within the Therapeutic Area Unit to enhance operations and support new colleague onboarding.

Benefits

Medical, dental, and vision insurance

401(k) plan with company match

Tuition reimbursement program

Paid volunteer time off

Up to 120 hours of paid vacation

Short-term and long-term disability coverage

Qualifications

• 5+ years experience in business administration within pharma or biotech industries.
• 3+ years experience in project management with a solid process-oriented mindset.

Responsibilities

• Manage TAU new hire recruiting and onboarding process.
• Provide project management support for TAU-level general infrastructure and special projects.
• Lead meeting planning coordination for TAU-sponsored events.

Skills

Project Management

Strategic Thinking

Communication Skills

Collaboration

Problem Solving

Education

Associates or bachelor’s degree in business

Tools

Microsoft Office Suite

Job description

Senior Manager, GI2 TAU Business Operations

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine? Join us as a Senior Manager, GI2 TAU Business Operations in our Cambridge, MA office.

At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Here, you will be a vital contributor to our inspiring, bold mission.

POSITION OBJECTIVES:

The Senior Manager, TAU Business Operations will support the Therapeutic Area Unit (TAU) to proactively manage, monitor and report on strategic initiatives, project issues, plans and activities critical to the efficient operations of the TAU. Specific duties include:

• Partners with the Head of Business Operations to develop and execute strategic management of training and resources, including indirect budget management, head-count tracking, recruitment/onboarding, space-planning, and compliance
• May lead or contribute to process improvement initiatives and workstreams
• Actively contributes to development of training materials and onboarding/mentoring of new and junior colleagues
• Leads projects and initiatives, with project plans, facilitating meetings, monitoring progress and holding team members accountable.

POSITION ACCOUNTABILITIES:

Onboarding & Resourcing :

• Manage GI2 TAU new hire recruiting and onboarding process, including training hiring managers on TAU processes, acting as a liaison for hiring managers and Talent Acquisition ensuring Takeda & TAU processes are adhered to
• Manage and delegate GI2 Bus Ops onboarding tasks, track necessary actions for smooth onboarding process, collaborate with team to trouble-shoot onboarding related issues
• Ensure onboarding presentation and other materials are maintained; lead new hire onboarding presentation
• Supporting resource management/tracking as requested, including head count
• Act as TAU OPERA liaison for program resourcing, including generating reports and working with function heads to update algorithms

General Business Administration and Infrastructure:

• Provides project management support for TAU-level general infrastructure (e.g., space planning) and projects/initiatives (e.g., CREST, DEI, etc), or other special projects/initiatives as assigned; generate reports and slides for various needs of GI^2 TAU Operations
• Collaborate with Head of Business Operations manage monitor, track, and triage general business administration and infrastructure issues and trends; recommend process improvements, best practice business initiatives, and other solutions to enhance execution and/or streamline business operations processes to increase agility and efficiency
• Manage Space Planning Requests; track space issues & usage trends
• Contribute to process improvement or R&D or enterprise-wide initiatives related to onboarding, resources, spaces planning. Foster connections within and outside the functional area, and share insights, best practices, and lessons learned across the enterprise.
• Other duties as assigned, including back up coverage for colleagues

Training & Compliance, Information Management

• Oversee TAU Compliance metrics and reporting including: TEMPO, Global Mandatory Trainings, and GXP & non-GXP trainings
• Develop TAU specific training documents and job-aids and actively contributes to onboarding and mentoring junior and new team members
• Act as Bloom SME, providing guidance and troubleshooting assistance as needed
• Records and Information management (RIM) Point of Contact, responsible for management of TAU records in collaboration with Head of Business Operations and Bus Ops Lead
• Collaborate on selection, design & management of TAU-owned Sharepoint sites, Smartsheets, or other project management platforms; build, implement, and train team-member on corresponding systems and processes
• Other duties as assigned

Event Planning & Budgets

• Oversee indirect budget for TAU events/team-building, track, approve, and allocate planning support; triage related issues
• Lead all meeting planning coordination and activities related to TAU-sponsored & TAK program events including US Onsites, in collaboration with Head of Business Operations
• Collaborates with Bus Ops Summit Planning Lead to plan and execute annual GI Summit meetings

EDUCATION, BEHAVIORAL COMPETENCIES AND SKILLS:

• Associates or bachelor’s degree in business; or equivalent relevant work experience
• 5+ years experience in business administration in pharma, biotech, or other research related organizations, with an understanding of R&D preferred
• 3+ years experience in project management with experience in dealing with multiple complex projects/programs with solid process-orientated mind-set and proven ability to manage with multiple projects and prioritize between deliverables.
• Ability to think strategically and logically to develop and provide options for TAU resource allocation, infrastructure, technology or process improvements.
• Ability to rapidly assimilate and synthesize information from diverse sources, assess complex/abstract problems and develop innovative solutions as necessary.
• Demonstrate and cultivate comprehensive cross-functional and industry perspective, judgment and ability to apply understanding to individual projects and programs.
• Collaborative nature and team mentality with ability to execute as an individual
• Self-motivated to deliver core role responsibilities and motivated to learn and expand skill-set beyond the scope of the role
• Ability to influence without authority
• Excellent communication skills with a proven track record of influencing and negotiation with others
• Savvy with systems, including IT, with a high level of proficiency in all Microsoft Office applications, especially Excel and SharePoint
• Ability to proactively identify business problems/ risks/issues and facilitate issue resolution and risk mitigation
• Knowledge of Healthcare Compliance, including U.S. Federal Sunshine Act, preferred.

This position is currently classified as “ hybrid” in accordance with Takeda’s Hybrid and Remote Work policy.

Empowering Our People to Shine

Discover more at takedajobs.com

No Phone Calls or Recruiters Please.

#LI-JV2

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Cambridge, MA

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine? Join us as a Senior Manager, GI2 TAU Business Operations in our Cambridge, MA office.

At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Here, you will be a vital contributor to our inspiring, bold mission.

POSITION OBJECTIVES:

The Senior Manager, TAU Business Operations will support the Therapeutic Area Unit (TAU) to proactively manage, monitor and report on strategic initiatives, project issues, plans and activities critical to the efficient operations of the TAU. Specific duties include:

• Partners with the Head of Business Operations to develop and execute strategic management of training and resources, including indirect budget management, head-count tracking, recruitment/onboarding, space-planning, and compliance
• May lead or contribute to process improvement initiatives and workstreams
• Actively contributes to development of training materials and onboarding/mentoring of new and junior colleagues
• Leads projects and initiatives, with project plans, facilitating meetings, monitoring progress and holding team members accountable.

POSITION ACCOUNTABILITIES:

Onboarding & Resourcing :

• Manage GI2 TAU new hire recruiting and onboarding process, including training hiring managers on TAU processes, acting as a liaison for hiring managers and Talent Acquisition ensuring Takeda & TAU processes are adhered to
• Manage and delegate GI2 Bus Ops onboarding tasks, track necessary actions for smooth onboarding process, collaborate with team to trouble-shoot onboarding related issues
• Ensure onboarding presentation and other materials are maintained; lead new hire onboarding presentation
• Supporting resource management/tracking as requested, including head count
• Act as TAU OPERA liaison for program resourcing, including generating reports and working with function heads to update algorithms

General Business Administration and Infrastructure:

• Provides project management support for TAU-level general infrastructure (e.g., space planning) and projects/initiatives (e.g., CREST, DEI, etc), or other special projects/initiatives as assigned; generate reports and slides for various needs of GI^2 TAU Operations
• Collaborate with Head of Business Operations manage monitor, track, and triage general business administration and infrastructure issues and trends; recommend process improvements, best practice business initiatives, and other solutions to enhance execution and/or streamline business operations processes to increase agility and efficiency
• Manage Space Planning Requests; track space issues & usage trends
• Contribute to process improvement or R&D or enterprise-wide initiatives related to onboarding, resources, spaces planning. Foster connections within and outside the functional area, and share insights, best practices, and lessons learned across the enterprise.
• Other duties as assigned, including back up coverage for colleagues

Training & Compliance, Information Management

• Oversee TAU Compliance metrics and reporting including: TEMPO, Global Mandatory Trainings, and GXP & non-GXP trainings
• Develop TAU specific training documents and job-aids and actively contributes to onboarding and mentoring junior and new team members
• Act as Bloom SME, providing guidance and troubleshooting assistance as needed
• Records and Information management (RIM) Point of Contact, responsible for management of TAU records in collaboration with Head of Business Operations and Bus Ops Lead
• Collaborate on selection, design & management of TAU-owned Sharepoint sites, Smartsheets, or other project management platforms; build, implement, and train team-member on corresponding systems and processes
• Other duties as assigned

Event Planning & Budgets

• Oversee indirect budget for TAU events/team-building, track, approve, and allocate planning support; triage related issues
• Lead all meeting planning coordination and activities related to TAU-sponsored & TAK program events including US Onsites, in collaboration with Head of Business Operations
• Collaborates with Bus Ops Summit Planning Lead to plan and execute annual GI Summit meetings

EDUCATION, BEHAVIORAL COMPETENCIES AND SKILLS:

• Associates or bachelor’s degree in business; or equivalent relevant work experience
• 5+ years experience in business administration in pharma, biotech, or other research related organizations, with an understanding of R&D preferred
• 3+ years experience in project management with experience in dealing with multiple complex projects/programs with solid process-orientated mind-set and proven ability to manage with multiple projects and prioritize between deliverables.
• Ability to think strategically and logically to develop and provide options for TAU resource allocation, infrastructure, technology or process improvements.
• Ability to rapidly assimilate and synthesize information from diverse sources, assess complex/abstract problems and develop innovative solutions as necessary.
• Demonstrate and cultivate comprehensive cross-functional and industry perspective, judgment and ability to apply understanding to individual projects and programs.
• Collaborative nature and team mentality with ability to execute as an individual
• Self-motivated to deliver core role responsibilities and motivated to learn and expand skill-set beyond the scope of the role
• Ability to influence without authority
• Excellent communication skills with a proven track record of influencing and negotiation with others
• Savvy with systems, including IT, with a high level of proficiency in all Microsoft Office applications, especially Excel and SharePoint
• Ability to proactively identify business problems/ risks/issues and facilitate issue resolution and risk mitigation
• Knowledge of Healthcare Compliance, including U.S. Federal Sunshine Act, preferred.

This position is currently classified as “ hybrid” in accordance with Takeda’s Hybrid and Remote Work policy.

Empowering Our People to Shine

Discover more at takedajobs.com

No Phone Calls or Recruiters Please.

#LI-JV2

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Cambridge, MA

U.S. Base Salary Range:

$137,000.00 - $215,270.00

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained , certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based e mployee s may be eligible for s hort - t erm and/ or l ong- t erm incentive s . U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Cambridge, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

YesIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the company

Hope and empathy. These two words are not often associated with pharmaceutical companies. But here at Takeda, our people are motivated to serve patients with integrity, respect, and empathy. Driven by our mission, we seek to bring hope of better health and a brighter future to those we impact. To do this, we focus on our chosen core therapeutic areas:OncologyGastroenterologyNeuroscienceDevelop life-saving vaccinesNo matter the region, business unit, function, or team, everyone at Takeda matters. Every one of our employees is a vital contributor to our bold, inspiring mission.

Notice

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at [e-mail] or 407-000-0000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at [e-mail] or 407-000-0000.