Senior Manager Finance & Administration

ReadyCT; Clay Arsenal (CT); On-site; USD 80,000 - 95,000; Full time

Job summary

ReadyCT is seeking a Senior Manager, Finance & Administration in Hartford to oversee financial monitoring, budgeting, payroll, and compliance for youth‑serving initiatives. You will partner with program leads to ensure grant requirements are met and systems run smoothly to support a high‑quality launch into the professional world.

The role suits a organized, analytical professional who balances multiple projects, communicates complex financial info to non‑finance audiences, and helps teams

Qualifications

• Bachelor’s degree in public administration, nonprofit management, finance, or related field.
• Master’s degree preferred.
• Experience building program budgets in a nonprofit setting with grant reporting.

Responsibilities

• Develop and update program budgets and track expenses against grant requirements.
• Monitor federal/state program compliance and prepare financial updates for leadership.
• Oversee payroll processes and timesheet delivery to accounting contractor.
• Prepare financial reports for funders and contractors on a regular basis.
• Coordinate program documentation, onboarding/offboarding, and vendor/contractor relations.

Skills

Budget management

Financial reporting

Analytical skills

Project coordination

Education

Bachelor's degree in public administration, nonprofit management, finance, or related field

Master’s degree preferred

Job description

Senior Manager, Finance & AdministrationLocation: 350 Church Street, 10th Floor, Hartford, CT 06103Salary Range: $80,000–$95,000k (commensurate with experience)ReadyCT is looking for an organized, operationally savvy professional who enjoys building the systems that make a mission possible. By managing critical financial, administrative, and compliance structures of our youth-serving initiatives, you’ll ensure things run smoothly behind the scenes so that every student can focus on a seamless, high-quality launch into the professional world.WHO WE ARE:ReadyCT is a statewide 501(c)(3) nonprofit organization dedicated to advancing academic excellence and career-connected learning for all Connecticut public school students. We design and deliver innovative career readiness programs that intentionally bridge the gap between K-12 education and the employers who will one day welcome graduates into the workforce.As an affiliate of the Connecticut Business & Industry Association (CBIA), ReadyCT works closely with business leaders to expand real‑world opportunities for students and strengthen Connecticut’s future workforce.ABOUT THE ROLE:This role is a great fit for someone who enjoys being the organizational “hub” — keeping programs on track, supporting compliance and financial processes, and helping teams work efficiently. You’ll play a key role in supporting high school internship programs, coordinating org-wide operational details, and maintaining the systems that help ReadyCT create efficiencies to advance the work!WHAT YOU’LL BRING TO THE ROLE:Education: Bachelor’s degree in public administration, nonprofit management, finance, or a related field; Master’s degree preferred.Experience building program budgets in a nonprofit environment and tracking expenses to support grant requirements.Preferred experience in nonprofits or organizations with heavy braided/blended grant-funded structures, including state and federal funding.Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and precision. Comfort managing multiple projects, timelines, and administrative processes, including payroll, employee onboarding, and reporting to funders/partners.Enjoys working with colleagues and external partners to keep programs running smoothly.Ability to explain financial or compliance information in a clear, practical way to an audience with a non-finance background.Curious, adaptable, and open to learning and taking on new responsibilities.Ability to perform the essential functions of this role as described in the Essential Functions section below.WHAT YOU’LL DO:Financial Monitoring & Budget TrackingDevelop and update program budgets.Track expenses and facilitate discussions with program leads to help ensure spending stays aligned with program budgets and grant requirements.Monitor compliance with federal and state program requirements.Prepare clear, regular financial updates for internal teams and leadership, and other stakeholders as needed.Manage salary allocation process as part of budget management responsibilities, including biweekly timesheet delivery to accounting contractor.Working with an accounting contractor, prepare and submit required financial reports to funders.Provide general operational and financial support to keep the organization running smoothly.Program & Compliance OversightManage the youth internship onboarding and offboarding processes throughout the year, working closely with the respective program teams.Coordinate payroll, reimbursements, and reporting related to youth employment programs.Monitor compliance with federal and state program requirements, as detailed in contracts and grant agreements.Serve as a point of contact for program documentation and compliance support.Coordinate contractors, seasonal staff, and internal resources as needed, to ensure programmatic and operational success.This job description is intended to be a comprehensive overview of the finance and administration manager role. All ReadyCT team members are charged with other duties, as assigned.WHY JOIN READYCT:ReadyCT offers a competitive salary, comprehensive benefits, generous paid time off, and meaningful opportunities for professional growth. Most importantly, you’ll have the chance to make a lasting impact on students and communities across Connecticut.We welcome applicants from all backgrounds and experiences who share our commitment to equity and to expanding career-connected learning opportunities for every student.readyCT.orgReadyCT is an equal opportunity employer.ESSENTIAL FUNCTIONS:Beyond core professional duties, this role requires specific physical capacities to maintain operational continuity. Team members must be able to remain in a stationary position (sitting or standing) for 75% to 100% of the workday while utilizing computer monitors, keyboards, and other office technology. The role requires the physical ability to frequently move about the office to access closets, office machinery, and collaborative spaces. Many tasks require in-person function.Individuals must possess the manual dexterity to handle paper documents and operate standard office equipment. The work environment is typically a standard indoor office setting; therefore, the ability to work for extended periods in fluorescent or LED well-lit areas and maintain focus amidst the moderate noise levels of a shared workspace is required. Visual acuity is necessary for the frequent review of digital data and printed legal or financial documents.