Senior Manager, AP & T&E

collectorsuniverse; United States; On-site; USD 140,000 - 200,000; Full time

Job summary

Collectors, a leading innovator in collectibles technology, seeks a Senior Manager, AP & T&E to own accounts payable, corporate card programs, and travel & expense. You will manage the payables across our global entities, setting standards, automation roadmaps, and controls while driving efficiency and compliance.

Based in the United States, this in-office role reports to the Director, Procure-to-Pay and leads a small team to optimize processes and controls, ensuring timely payments and

Responsibilities

• Own AP end-to-end, including onboarding, invoicing, approval routing, payments, and vendor inquiries.
• Set payment strategy across ACH, wire, check, and card while protecting working capital.
• Deliver a clean AP close with accruals, aging review, and reconciliations for the Corporate calendar.
• Own vendor payment relationships and resolve conflicts with procurement swiftly.
• Execute AP tax compliance, including 1099 reporting, W-9/W-8 collection, use tax, and withholding.
• Run the corporate card programs: issuance, limits, spend controls, and offboarding.
• Enforce card policy in collaboration with Procurement and maintain issuer relationships.
• Lead Travel & Expense program policy, platform, audits, and employee support across locations.
• Develop policy clarity to minimize approvals and maximize compliance, with scalable processes.

Job description

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We're always on the lookout for talented people to join our growing team.

Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder.

Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France.

As part of our interview process, we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles, and at our discretion, candidates may be asked to participate in an on-site interview as part of the final stages of the process.

We understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed. Your recruiter will be able to clarify expectations and answer any questions you have.

The Finance Operations team owns the accounting, controls, systems, and payment operations behind Collectors. Within it, Procure-to-Pay runs everything from requisition to cleared payment for a business operating across the U.S., Canada, Mexico, Japan, China, Hong Kong, Germany, the UK, and France, with more than 3,000 employees and an active acquisition history.

We are looking for a Senior Manager, AP & T&E to own accounts payable, the corporate card programs, and travel and expense for Collectors. Procurement owns the buy side. You own the pay side: every invoice, every card, every expense report, and the controls around all three. With requisition through payment under one function, you set the standards, the automation roadmap, and the operating metrics for a payables and expense operation built to run across every Collectors entity.

Scope is U.S. to start. As the international entities consolidate onto shared processes, this role grows into the owner of a global payables and expense operation, and the standards you set domestically are the ones those entities adopt. You will lead a small, experienced team and stay close to the transactions.

You'll report to the Director, Procure-to-Pay and work from our Santa Ana, CA headquarters. This is an in-office role.

What You'll Do

Accounts Payable

• Own AP end to end. Vendor onboarding and master data, invoice intake and coding, approval routing, payment runs, and vendor inquiries. You are accountable for suppliers being paid correctly and on time.
• Set payment strategy. Method and timing across ACH, wire, check, and card. Protect working capital, capture available discounts, and be able to defend the tradeoff.
• Deliver a clean AP close on the corporate calendar. Accruals, aging review, subledger and card reconciliations, and support that Corporate Accounting can use without rework.
• Own the vendor payment relationship. Procurement owns the commercial relationship; you own the payment relationship. Suppliers get a clear answer the first time they ask. When the two conflict, raise it rather than absorb it.
• Execute AP-side tax compliance, in partnership with Corporate Tax. Corporate Tax owns the strategy; you own the execution: 1099 reporting, W-9 and W-8 collection, use tax capture, and withholding on the payments you make.

Corporate Card Programs

• Run the corporate card programs outright. Issuance, limits, spend and merchant category controls, cancellations, and offboarding. Offboarding is a control, not an administrative task, and you own that it happens.
• Hold the line between card spend and purchase orders. Set the policy with Procurement and enforce it.
• Own the issuer relationship. Rebate economics and program-level reporting on spend, exceptions, and policy breaches.
• Own detection and follow-up on card misuse. Build the monitoring, run the review, and elevate with a recommendation rather than a question.

Travel & Expense

• Own the T&E program. Policy, platform, report audit, reimbursement cycle time, and employee support across every location.
• Write a policy people can follow without calling you. Clear limits, a short approval path, and no rule you are not prepared to enforce.
• Reduce review load at the source. Employee education and platform configuration, not more reviewers.
• Own the travel program as it grows. Preferred vendors and booking tools, with Procurement on the sourcing.

Systems & Automation

Own the roadmap for how payables and expense work gets done, and