SENIOR MANAGEMENT ASSISTANT

City and County of San Francisco; San Francisco (CA); On-site; USD 114,000 - 139,000; Full time

Job summary

City and County of San Francisco is seeking a Senior Executive Affairs Coordinator to support the Office of Executive Management (C‑Suite). You will manage the office, supervise staff, and handle confidential matters with diplomacy.

You’ll prepare diverse documents, coordinate travel, monitor budgets, and present data to senior leadership. Strong communication and organizational skills are essential for success in a fast-paced environment.

Qualifications

• Possession of a Baccalaureate Degree from an accredited college or university.
• Three (3) years full-time equivalent experience in professional-level admin duties.
• Strong written and verbal communication and organizational skills.

Responsibilities

• Oversee day-to-day administrative operations and confidential matters with discretion.
• Write, review, and package documents and reports for executive review.
• Supervise administrative staff, develop SOPs, and provide performance feedback.
• Develop policies and implement changes when needed.
• Perform research, analysis, and prepare concise leadership reports.

Skills

Detail-oriented

Organized

Communication skills

Team collaboration

Problem solving

Education

Baccalaureate Degree

Tools

Microsoft Office Suite

Job description

• Application Opening: Tuesday, October 27, 2026
• Application Deadline: Apply immediately. Application filing will be open at least through 5:00 PM on Monday, November 9, 2026, and will close any time thereafter.
• Salary Range: $114,166 - $138,788

San Francisco International Airport (SFO) is one of the most dynamic and consequential airports in the world, serving as the primary international gateway to Northern California and Silicon Valley. As an enterprise department of the City and County of San Francisco, SFO welcomes over 54 million guests annually and offers nonstop service to more than 140 destinations worldwide on 50+ airlines.

SFO is far more than a transportation hub. It is a recognized leader in environmental sustainability, equity, arts and culture, and forward-thinking infrastructure. With approximately 1,900 City employees and a broader community of more than 25,000 workers across airlines, concessionaires, and partners, SFO generates significant economic vitality across the Bay Area region.

Our mission is to deliver an airport experience where people and our planet come first. Our core values of Safety and Security, Teamwork, Excellence, Care, and Equity guide everything we do as we build a supportive, purpose-driven workplace where all employees can thrive.

SFO is proud to be an equal opportunity employer committed to a diverse, equitable, and inclusive workplace. We welcome candidates of all backgrounds, identities, and lived experiences. Applicants are considered regardless of race, sex, age, religion, color, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity or expression, military and veteran status, or other protected category under applicable law.

Learn more about careers at SFO at flysfo.com, and follow us on Facebook, Instagram, YouTube, LinkedIn, Bluesky and Threads.

Job Description

Under general supervision, the Senior Executive Affairs Coordinator will manage the office, supervise staff, and perform challenging analytical, administrative, and project management functions in support of Executive Management (C‑Suite).

You are excited about this opportunity because you will:

• Oversee critical day-to-day administrative and often highly confidential matters expeditiously and effectively with the utmost discretion; manage various incoming requests and track through to successful completion; monitor the office budget to maximize use of existing resources; and review complex calendars to ensure accuracy and assist with preparing the executive for meetings and briefings.
• Write, review, edit, and package a wide variety of documents and public records, including letters, memoranda, meeting agendas, and supporting documents, and reports for executive-level review and dissemination.
• Supervise administrative professional staff which includes developing schedules, setting expectations, developing standard operating procedures, training, and proving performance feedback.
• Develop and recommend policies, procedures, and work practices and make recommendations and implement changes when needed.
• Perform research and analysis by consulting with colleagues, evaluating information, conducting needs assessments, writing reports, preparing documentation, making recommendations, and presenting concise reports and data to senior leadership.
• Coordinate and monitor management programs, projects, and functions; utilize database software and graphics to convey strategic and analytical data; assist in developing strategic projects, coordinating meetings and events, and facilitating presentations to promote collaborative efforts across the Airport.
• Promote solid relationships by providing a bridge for smooth communications between Executive Leadership, staff, business partners such as contractors, vendors, and project managers, as well as members of the public.
• Proactively manage frequent domestic and international travel and arrange complex and detailed travel schedules; coordinate with senior leadership and advisors to plan itinerary and meeting schedule; and reconcile and process expense reimbursements.
• Complete other related duties and special projects as required.
• Perform other functions outlined in the 1844 Job Class Specification.

Qualifications

Education:

Possession of a Baccalaureate Degree from an accredited college or university.

Experience:

Three (3) years full-time equivalent experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

Substitution:

Additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. One (1) year (2000 hours) of additional qualifying experience will be considered equivalent to thirty (30) semester units or forty-five (45) quarter units.

Applicants must meet the minimum qualification by the final filing date unless otherwise noted.

One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications

• Being detail-oriented and organized are some of your strongest qualities. You enjoy being involved in several projects and are talented at managing expectations and your own time. You love collaborating across teams and are personable, helpful, and motivated.
• You have exceptional communication, writing, and proofreading skills. Leveraging these skills to improve the work of those around you is something that you genuinely enjoy.
• You are a strong team player who work well under deadlines and thrive in a fast-paced environment. Others compliment you for being highly organized, dependable, emotionally intelligent, and a comprehensive problem solver. You have had experience leading or supervising a team of five or more people.
• You are an advanced-level user of Microsoft Office Suite and other technological tools, have experience using various mobile devices and communication platforms, and can perform simple troubleshooting of technology issues.

VERIFICATION

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included in your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

The selection process will include the evaluation of applications about minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Notes

Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Transportation Security Administration (TSA) Security Clearance

Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Terms of Announcement and Appeal Rights

Applicants must be guided solely by the provisions of this announcement, including requirements, periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.

Additional Information

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.