Senior Litigation Secretary

Cole & Van Note; Oakland (CA); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Senior Litigation Legal Secretary to provide vital legal and administrative support to attorneys. This role demands a proactive individual who can work independently while maintaining confidentiality and professionalism. The successful candidate will be responsible for drafting legal documents, managing calendars, and liaising with clients, ensuring that all tasks are completed with precision and care. If you possess strong organizational skills and a commitment to excellence, this opportunity is perfect for you to make a significant impact in a dynamic legal environment.

Benefits

401(k)

Competitive salary

Dental insurance

Health insurance

Vision insurance

Qualifications

• Minimum ten years of related work experience and/or education required.
• Knowledge of Microsoft Office Suite is essential.

Responsibilities

• Drafts and finalizes legal documents and correspondence.
• Maintains and organizes legal files and manages attorneys' calendars.
• Researches judges and prepares judicial profiles.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Proactive attitude

Confidentiality

Typing speed (60 wpm)

Education

10+ years of related work experience

Tools

Microsoft Office Suite

Job description

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance

Position Overview: The Senior Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

Responsibilities:

1. Drafts and finalizes legal documents such as pleadings, discovery, and motions.
2. Drafts written correspondence (e.g., letters, memoranda).
3. Maintains and organizes legal files.
4. Maintains contact with clients.
5. Assists in management of attorneys’ calendars.
6. Files documents either by hand or electronically.
7. Schedules court reporters for depositions and court hearings.
8. Liaises with attorneys to help delegate assignments.
9. Researches newly-assigned judges, prepares/forwards judicial profiles for/to attorneys.
10. Calendars deadlines.
11. Prepares templates for responsive documents.
12. Assembles binders for mediation, depositions, etc. (generally five days before the event).
13. Other miscellaneous duties, as assigned.

Skills, Physical Requirements, and Working Conditions:

1. Minimum of ten years related work experience and/or education.
2. Knowledge of the current Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint).
3. Ability to type 60 wpm.
4. Excellent verbal and written communication skills.
5. Assertive personality and self-starter mentality.
6. Courteousness, tact, and a professional approach.
7. Strong organization, time management, and prioritization skills.
8. Good discretion when handling confidential documents and information.
9. Positive and approachable attitude and demeanor.