Senior Litigation Legal Assistant — Probate & Estates

Orion Placement; Roseland (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Generous paid time off

Voluntary programs access

Job summary

Confidential Employer in Roseland, NJ is seeking a seasoned Litigation Legal Assistant to support experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice.

You'll handle substantive matters across probate, guardianship, and civil/equity litigation, coordinating calendars, filings, and client communications. A 4+ year background in law firm litigation is required, with strong NJ procedures and e-filing knowledge.

Qualifications

• 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment.
• Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred.
• Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus.
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred
• Strong organizational and time-management skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• High level of discretion in handling sensitive client and family matters
• Ability to work independently while collaborating effectively with a team

Responsibilities

• Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certificates, orders to show cause, probate and guardianship filings, and correspondence
• Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements
• Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines
• Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines
• Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout
• Assist with discovery management, document productions, exhibit preparation, and trial support
• Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status
• Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters
• Enter attorney time, assist with billing coordination, and support overall matter management
• Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment

Skills

Organizational skills

Time management

Written communication

Verbal communication

Team collaboration

Education

Bachelor's degree, paralegal certificate, or equivalent

Tools

NetDocuments

SurePoint

Job description

Confidential Employer in Roseland, NJ is seeking a seasoned Litigation Legal Assistant to support experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice.

You'll handle substantive matters across probate, guardianship, and civil/equity litigation, coordinating calendars, filings, and client communications. A 4+ year background in law firm litigation is required, with strong NJ procedures and e-filing knowledge.