Senior Litigation Assistant | Case Management & Docs

Gerber Ciano Kelly Brady LLP; City of White Plains (NY); On-site; USD 60,000 - 82,000; Full time

Job summary

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to support Downstate NY Litigation. The role provides advanced administrative and legal support across the firm’s footprint, ensuring smooth case management, document preparation, and client coordination.

The ideal candidate will have a strong legal background, handle complex litigation tasks, and manage attorney schedules with a proactive, confidential, and professional approach in a high-volume environment.

Qualifications

• 3+ years of experience in general litigation.
• Familiar with Downstate Litigation.
• Associate’s degree or higher preferred.
• Proficiency in Microsoft Office and case management systems.
• Strong organizational and communication skills.

Responsibilities

• Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents.
• Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling.
• Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines.
• Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed.
• Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system.

Skills

Litigation experience

Education

Associate’s degree or higher

Tools

Microsoft Office (Word, Excel, PowerPoint, Teams)

Case management systems

Job description

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to support Downstate NY Litigation. The role provides advanced administrative and legal support across the firm’s footprint, ensuring smooth case management, document preparation, and client coordination.

The ideal candidate will have a strong legal background, handle complex litigation tasks, and manage attorney schedules with a proactive, confidential, and professional approach in a high-volume environment.