Senior Legal Coordinator

AWI Management Corporation; Roseville (CA); On-site; USD 72,000 - 80,000; Full time

Job summary

AWI Management Corporation in Roseville, CA is seeking a Senior Legal Coordinator to manage legal actions, regulatory complaints, and insurance matters across our property operations.

The role centers on tracking claims from start to finish, coordinating with tenant/landlord counsel, adjusters, regulators, and insurers, and reporting status to the CEO. A paralegal certificate or equivalent experience is required.

Qualifications

• Paralegal certificate or equivalent work experience.
• At least 2 years in a paralegal or legal support role, preferably in real estate or housing law.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong working knowledge of legal terminology, property management practices, and housing laws.

Responsibilities

• Serve as the first point of contact for incoming legal actions and complaints, including injury claims, unlawful detainers, and CRD/FEHA complaints.
• Track every claim and case from start to finish, and keep a system for deadlines, action items, and follow-ups so nothing slips.
• Work with insurance carriers and adjusters on injury claims, making sure documentation is submitted and tracked, and keep internal teams updated on status.
• Maintain the insurance coverage database: confirm policies are in force across the portfolio, track renewal dates, confirm premium invoices are paid, and keep certificates of insurance current.
• Communicate with regulatory agencies, outside counsel, and other involved parties, and build strong working relationships with adjusters, attorneys, and government agencies.
• Keep all legal and insurance records complete, confidential, and organized in our centralized case management database.
• Research laws, policies, and insurance procedures to support claims, litigation, and regulatory matters, and help ensure matters are handled in line with housing laws, regulations, and company policy.
• Prepare regular reports on open claims and legal actions for the CEO and senior management.
• Guide and support the Legal Coordinator, share knowledge so matters are handled consistently, and provide additional administrative support to the COO and legal team as needed.

Skills

Paralegal experience

Microsoft Office

Legal terminology

Organization

Communication

Education

Paralegal certificate

Tools

Yardi

Job description

Join AWI Management Corporation as our Senior Legal Coordinator

If you like keeping complicated matters organized, deadlines honest, and everyone informed, this role is for you. AWI Management Corporation is a property management company focused on affordable housing, with roughly 270 sites across seven western states. As our Senior Legal Coordinator, you will be the central point of contact for the legal actions, regulatory complaints, and insurance matters that come out of our property operations.

About the role

Location: Roseville, CA
Schedule:Full-Time | Monday–Friday |40 hoursper week

Starting Range: $34.50 to $38.50
FLSA Status: Non-Exempt

You will manage and track property-related injury claims, unlawful detainers, and complaints filed with the California Civil Rights Department (CRD) under the Fair Employment and Housing Act (FEHA), along with the company's property insurance coverage and policies. You will work directly with our tenant/landlord legal counsel, insurance carriers, regulatory agencies, and external insurance counsel, and make sure every matter is documented, tracked, and moving forward. You will also report on claim status to our Chief Executive Officer and give informal guidance to the Legal Coordinator, a peer who reports to the same leader you do.

What you'll do

• Serve as the first point of contact for incoming legal actions and complaints, including injury claims, unlawful detainers, and CRD/FEHA complaints.
• Track every claim and case from start to finish, and keep a system for deadlines, action items, and follow-ups so nothing slips.
• Work with insurance carriers and adjusters on injury claims, making sure documentation is submitted and tracked, and keep internal teams updated on status.
• Maintain the insurance coverage database: confirm policies are in force across the portfolio, track renewal dates, confirm premium invoices are paid, and keep certificates of insurance current.
• Communicate with regulatory agencies, outside counsel, and other involved parties, and build strong working relationships with adjusters, attorneys, and government agencies.
• Keep all legal and insurance records complete, confidential, and organized in our centralized case management database.
• Research laws, policies, and insurance procedures to support claims, litigation, and regulatory matters, and help ensure matters are handled in line with housing laws, regulations, and company policy.
• Prepare regular reports on open claims and legal actions for the CEO and senior management.
• Guide and support the Legal Coordinator, share knowledge so matters are handled consistently, and provide additional administrative support to the COO and legal team as needed.

What you'll bring

• A paralegal certificate from an accredited institution, or equivalent work experience.
• At least 2 years in a paralegal or legal support role, preferably in real estate, property management, or housing law.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong working knowledge of legal terminology, property management practices, and housing laws.

Preferred

• Experience with insurance claims, unlawful detainers (evictions), and CRD complaints.
• Experience leading, training, or mentoring a team member.
• Experience with property management software such as Yardi.

Skills that will help you succeed

• Strong organization and the ability to prioritize and manage many cases at once.
• Excellent written and verbal communication, including with attorneys, adjusters, and government agencies.
• Close attention to detail with deadlines and legal documentation.
• Sound judgment, professionalism, and a firm commitment to confidentiality.
• The ability to work independently and as part of a team, and to guide a colleague without formal supervisory authority.

Work environment

This is primarily an office-based position with extended periods of computer work, frequent phone and email communication, and regular handling of confidential legal and insurance records. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Equal opportunity employer

AWI Management Corporation is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business need, without regard to any characteristic protected by federal, state, or local law.

This job ad describes the general nature and level of work performed in this position. It is not an exhaustive list of all duties, responsibilities, or qualifications, and duties may change as business needs require.