Senior Legal Assistant (Two vacancies)

County of Scott (MN); Shakopee (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

County of Scott (MN) is seeking a seasoned legal administrative professional to support attorneys in the County Attorney’s Office. You will handle complex file management, drafting correspondence, assembling documents, and maintaining case files and calendars for court proceedings.

Responsibilities include obtaining and tracking criminal history information, coordinating subpoenas and discovery, assisting with hearings and trials, and serving as a liaison among law enforcement, court staff, the

Qualifications

• Requires equivalency of an associate's degree and two years of legal, administrative work experience.
• CJIS fingerprinting may be required.
• Experience with legal documents and court processes is preferred.

Responsibilities

• Provides specialized legal administrative assistance and support to attorneys in a fast-paced County Attorney’s Office.
• Receives time-sensitive information and referrals and manages documents and exhibits for Attorney review and legal action; assesses workload and deadlines and initiates timely action and response on behalf of the office.
• Prepares, transcribes, and drafts a multitude of legal documents, such as forms, petitions, subpoenas, formal complaints, orders, and correspondence, using a variety of software programs.
• Obtains and tracks criminal histories, convictions, aliases, current active case files, and any other relevant information as required concerning parties and participants in the court process; secures police reports, sends out notices, and assists with subpoenas and orders.
• Sets-up and compiles case documentation: Opens and closes files; opens, sorts, and reads incoming correspondence, both electronically and hard copy; answers letters, as authorized by attorneys; reviews hearing notes and notices for accuracy and communicates with Court Administration; responds to calls from the general public providing information as required.

Skills

Legal admin

Court filings

Calendar management

Criminal history checks

Education

Associate degree

Tools

MCAPS

Portals

DVS

Evidence.com

LETG

E-filing

Job description

Job Summary:

Independently performs a variety of complex legal administrative duties in the fast-paced office of the County Attorney. Provides comprehensive legal administrative support to attorneys and staff. Drafts and assembles various legal documents. Opens, prioritizes, organizes and maintains case files and calendars; conducts criminal history checks; coordinates and assists in scheduling court hearings and provides support to attorneys in preparation for hearings, trials, and meetings. Prepares and serves discovery and pleadings, notifies witnesses for upcoming court hearings, coordinates testimony at hearings and trials; and assists in the courtroom upon request. Serves as a liaison with others, maintaining continuous contact between law enforcement agencies, Court Administration, Community Corrections, the general public, defense attorneys, defendants, and members of the public relating to criminal and civil matters.

ESSENTIAL DUTIES

• Provides specialized legal administrative assistance and support to attorneys in a fast-paced County Attorney’s Office.

• Receives time-sensitive information and referrals and manages documents and exhibits for Attorney review and legal action; assesses workload and deadlines and initiates timely action and response on behalf of the office.

• Prepares, transcribes, and drafts a multitude of legal documents, such as forms, petitions, subpoenas, formal complaints, orders, and correspondence, using a variety of software programs.

• Obtains and tracks criminal histories, convictions, aliases, current active case files, and any other relevant information as required concerning parties and participants in the court process; secures police reports, sends out notices, and assists with subpoenas and orders.

• Sets-up and compiles case documentation: Opens and closes files; opens, sorts, and reads incoming correspondence, both electronically and hard copy; answers letters, as authorized by attorneys; reviews hearing notes and notices for accuracy and communicates with Court Administration; responds to calls from the general public providing information as required.

• Notifies witnesses in a timely manner; informs witnesses of court hearings’ statuses; and keeps attorney informed as to witness availability.

• Assembles trial notebooks and organizes case files for use at trial; attends trials or other court proceedings to assist attorneys; provides feedback to attorney.

• Monitors and collect unpaid court fines.

• Handles calls, faxes, and emails from law enforcement requesting administrative subpoenas. Prepares and submits subpoenas. Fields questions regarding whether information can be subpoenaed or not. Searches the National Consortium for Justice Information and Statistics for appropriate authority for submission of subpoenas.

• Works collaboratively and in cooperation with other counties and agencies within and outside the state of Minnesota.

• Attends and participates in court, hearings, and meetings upon request, where deference and adherence to decorum is imperative.

• Receive, review and serve all discovery on defense counsel; review file with law enforcement files to be sure all discovery is received and disclosed promptly; requestand monitor additional discovery as needed and serve on defense counsel.

• Maintains attorney calendars and files.

• Answers and screens incoming phone calls and emails and responds to walk-in inquiries from the public and other county employees and departments.

• Processes daily court calendar; troubleshoots issues and resolves conflicts.

• Searches for and provides driver's license information, criminal history, and any other pertinent information to help attorneys make well-informed charging decisions.

• Takes necessary steps to recognize and resolve suspense files.

• Utilizes, organizes, develops, updates, and maintains numerous databases and records (e.g. MCAPS, Portals, DVS, Evidence.com, LETG, E-filing/E-service); responsible for file retention.

• May perform other related administrative tasks, including back-up support, help train new staff and assist in development/revision of support staff policies and procedures to support the ongoing functioning of the office.

• Works the hours and/or shifts assigned and begins and ends work on time.

• Performs other related duties as required or assigned.

MINIMUM QUALIFICATIONS

Requires equivalency of an associate's degree and two years of legal, administrative work experience, preferably in a law office. Four years of legal experience may substitute for the degree. Ability to pass CJIS fingerprinting is required.

PREFERRED QUALIFICATION(S)

Experience with MNCIS, MCAPS, and/or previous criminal experience in a County Attorney's Office are highly desirable.

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.