Senior IT Software Procurement Analyst

VIVA USA Inc; Phoenix (AZ); Hybrid; USD 120,000 - 170,000; Full time

Job summary

VIVA USA Inc is seeking a Senior IT Software Procurement Analyst specialized in Software, SaaS, PaaS, IaaS and IT Services sourcing. You will lead commercial transactions, contract negotiations, software license renewals, and vendor governance across a portfolio of 40–50 key IT vendors.

The role is a data-driven, cross-functional leadership position that collaborates with IT, Security, Legal, and Finance to right-size agreements and eliminate waste.

Qualifications

• 6+ years in IT software/SaaS procurement, contract negotiation, and vendor commercial management.
• Proven track record leading software evaluations and complex commercial negotiations.
• Strong knowledge of enterprise software licensing models (per-user, capacity, consumption-based, tier-based SaaS).
• Data-driven analysis (TCO/ROI) and use of AI tools to optimize agreements and cost.
• Ability to align IT, Legal, Finance, and Security stakeholders.

Responsibilities

• Lead end-to-end IT procurement initiatives including RFQs, RFPs, and RFIs for software, SaaS, telecommunications, and IT services; negotiate terms, SLAs, pricing, renewal caps.
• Maintain commercial oversight and manage day-to-day vendor relationships for 40–50 IT and SaaS vendors.
• Manage software renewal pipeline and optimize licensing based on usage and seat utilization.
• Coordinate with Information Security, Legal and Privacy for evaluations and risk assessments.
• Use data analytics and AI tools to streamline contract reviews and improve pipeline reporting.

Skills

IT procurement

Contract negotiations

Vendor management

Data analysis

Cross-functional collaboration

Job description

On-site training 3-4 weeks; 4 days/week remote

Position Overview

We are seeking a Senior IT Software Procurement Analyst specializing in Software, SaaS, PaaS, IaaS and IT Services Sourcing. In this role, you will lead commercial transactions, contract negotiations, software license renewals, and supplier governance across a dedicated portfolio of 40–50 key IT vendors.

This position serves as a commercial lead and data-driven analytical expert. You will collaborate closely with internal IT stakeholders, Security, Legal, and Finance teams, leveraging usage metrics and technical input to right-size agreements and eliminate waste. The ideal candidate possesses practical job knowledge in IT sourcing and software evaluation without requiring specialized state procurement backgrounds or formal certifications.

Core Responsibilities

• Sourcing & Commercial Negotiations: Lead end-to-end IT procurement initiatives including RFQs, RFPs, and RFIs for software, SaaS, telecommunications, and IT advisory/managed services. Negotiate commercial terms, SLAs, pricing structures, and renewal caps.
• Vendor Portfolio Governance: Maintain commercial oversight and manage day-to-day vendor relationships for a portfolio of 40–50 IT and SaaS vendors. Set clear vendor management expectations while partnering with IT for technical operational management.
• Software Asset Management (SAM) & Renewal Analysis: Proactively manage the 30/60/90-day software renewal pipeline. Analyze usage data, licensing tiers, and seat utilization—utilizing technical input from IT teams—to optimize software agreements and eliminate duplicate capabilities prior to renewal.
• Cross-Functional Risk & Evaluation: Coordinate with Information Security, Legal, and Privacy teams to route software evaluations, SOC 2 reviews, and vendor risk assessments through approval workflows.
• Data-Driven Analysis & AI Tools: Utilize data analytics and modern AI-assisted tools to streamline contract reviews, analyze pricing models, evaluate software functionality, and improve pipeline reporting.

Required Qualifications & Experience

• Experience : Minimum of 6+ years of progressive, hands-on experience in IT software/SaaS procurement, contract negotiation, and vendor commercial management.
• Functional Sourcing Expertise: Demonstrated track record leading software evaluations, competitive solicitations (RFP/RFQ), and complex commercial contract negotiations.
• Software & Licensing Literacy: Strong practical knowledge of enterprise software licensing models (e.g., per-user, capacity, consumption-based, and tier-based SaaS/cloud pricing).
• Data & Analytics Competency: Advanced proficiency in data-driven financial analysis (TCO/ROI analysis) and modern productivity/AI tools to analyze vendor usage metrics and drive cost optimization.
• Stakeholder Collaboration: Proven ability to build strong cross-functional alignment across IT, Legal, Finance, and Security partners.

Preferred (Not Required)

• Experience bringing commercial and vendor management best practices from either the private or public sector.
• Note: Professional procurement certifications and pre-existing knowledge of statewide procurement regulations are not required.

Experience Level: Senior (6+ Years of Experience)

Notes

• Hybrid (On-site training 3-4 weeks; 4 days/week remote)
• 8:00 AM - 5:00 PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.