Senior Intake Assistant

VNS Health; New York (NY); On-site; Full time

Job summary

A leading health care organization is seeking a dedicated Intake Coordinator to ensure customer satisfaction and manage patient referrals. The role involves processing patient information, collaborating with healthcare staff, and providing exceptional service. Candidates should have customer service experience, preferably in healthcare, and a high school diploma. This position offers generous benefits, including paid time off and health insurance.

Benefits

Referral bonus opportunities

Generous paid time off (PTO)

Health insurance plan

Employer-matched 401k

Tuition reimbursement

Opportunities for professional growth

Qualifications

• Minimum one year of customer service experience in healthcare required.
• Ability to quickly learn and understand medical terminology.

Responsibilities

• Responds to and resolves non-clinical issues and complaints.
• Processes and transcribes patient information for referral entry.
• Coordinates and obtains outstanding face-to-face encounter forms.

Skills

Customer Service

Negotiation

Medical Terminology

Teamwork

Follow Up

Education

High School Diploma

Associate's Degree in Health Care

Job description

Overview

Determines customer needs and provides accurate and responsive intake to ensure customer satisfaction. Provides general information to the referrer, patient and community ensuring excellent customer service. Processes and transcribes patient information for referral entry and responds to electronic platforms, faxed or phone referrals. Follows admission criteria and processes referrals accordingly. Works under moderate supervision.

What We Provide

• Referral bonus opportunities
• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability
• Employer-matched 401k retirement saving program
• Personal and financial wellness programs
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care and commuter transit program
• Generous tuition reimbursement for qualifying degrees
• Opportunities for professional growth and career advancement and CEU credits

What You Will Do

• Responds to and resolves non-clinical issues and complaints in an accurate, effective and timely manner. May collaborate with other VNS Health staff or external departments to troubleshoot intake issues or escalate clinical issues to assigned clinical support.
• Handles and routes inbound faxes to designated referral channels and workforce systems across VNS Health.
• Responds to all electronic platforms, phone and faxed referrals. Updates electronic platform with final referral disposition.
• Reviews patient medical records received from referrer and transcribes required information, including demographic, insurance and clinical information into the VNS Health referral system. Attaches clinical documents into the Electronic Medical Record System (EMR).
• Obtains patient insurance and payment information from various sources and submits requested information to Patient Revenue Cycle Department for home care authorization. Verifies information and coordinates acceptance of cases with the department.
• Compiles patient demographic information using medical records, databases, and paper forms and enters it into the referral system. Provides appropriate handoff of information to team members to support a safe and effective discharge for the patient.
• Follows up to ensure that all necessary referral information is received and documented; contacts referrers to request specific missing information or documentation, as directed.
• Works within the Intake system to reconcile and mitigate risk inherent in referral processing.
• Coordinates and obtains outstanding face-to-face encounter forms on referrals.
• Establishes and promotes an ongoing collaborative relationship between VNS Health and/or other facilities, direct caregivers, physicians, nurses, discharge planners, case managers, social workers, etc. to facilitate adequate patient care transition.
• May collaborate with home Visiting MD services on providing home medical services for referred patients without PECOS/OPRA primary physicians.
• May train new Physician on the MD Portal and/or provide ongoing support to portal customers.
• Places orders for supplies, durable medical equipment, laboratory work and other appropriate items needed for the patient.
• Responds to inbound phone calls and determines customer needs while providing accurate and responsive intake and ensuring customer satisfaction.
• Facilitates the safe and timely transfer of patients from a hospital, skilled nursing facility, physician's office, or other home care site to the care of VNSNY.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education:

• High School Diploma or equivalency required
• Associate's Degree in Health Care, Business or related field preferred

Work Experience:

• Minimum one year of customer service experience, preferably in the healthcare industry (i.e. hospital, long term care, home care setting, or medical office required
• Ability to quickly learn and understand medical terminology required
• Experience entering data, navigating and retrieving information through a mainframe or similar computer system required
• Ability to adapt to change and work in a team based environment required
• Ability to be persuasive, negotiate to win-win outcomes and demonstrate exceptional customer service skills required
• Demonstrated capability to gain commitment, build rapport with others (patients, families, physicians, clinicians, institutions etc.) required
• Strong follow up skills, as well as the ability to manage multiple priorities required
• Knowledge of managed care, Medicare/Medicaid and insurance authorization/billing helpful but not required
• Bilingual skills, as determined by operational needs may be required
  

Pay Range

USD $19.18 - USD $23.99 /Hr.
About Us

VNS Health is one of the nation's largest nonprofit home and community-based health care organizations. Innovating in health care for more than 130 years, our commitment to health and well-being is what drives us - we help people live, age and heal where they feel most comfortable, in their own homes, connected to their family and community. On any given day, more than 10,000 VNS Health team members deliver compassionate care, unparalleled expertise and 24/7 solutions and resources to the more than 43,000 "neighbors" who look to us for care. Powered and informed by data analytics that are unmatched in the home and community-health industry, VNS Health offers a full range of health care services, solutions and health plans designed to simplify the health care experience and meet the diverse and complex needs of the communities and people we serve in New York and beyond.